November 21, 2023 at 7:00 PM - Regular Meeting
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A. Call to Order
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A.1. Meeting is governed by the Nebraska Open Meetings Act as posted.
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A.2. The ESU 13 Board reserves the right to rearrange the order of the agenda.
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A.3. The ESU 13 Board reserves the right to convene an executive session in accordance with § 84-1410.
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B. Excuse Absent Board Member(s)
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C. Approval of Agenda
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C.1. Consent Action Items
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C.1.a. Minutes of meeting (October regular meeting)
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C.1.b. Treasurer’s Report
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C.1.c. Fund Balance
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C.1.d. Budget Report
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C.1.e. Claims for Disbursement
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D. Calendar
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E. Public Forum:
Rationale:
Time limit for each person is three (3) minutes; no response or action taken by the Board.
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F. Reports
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F.1. EHS/HS Required Governance Training - Krystie Hohnstein
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F.2. Head Start Director's Report, Policy Council and Financial Reports for October
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F.3. State Education Conference - November 15-17 (Diemoz)
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F.4. Administrator's Report
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F.4.a. ESU 13 2022-2023 Audit
Rationale:
Auditors from Dana Cole & Company performed the 2022-2023 audit from November 6-10th. We will have an update on the audit findings as they become available.
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F.4.b. Mid-Winter Conference
Rationale:
Our Mid-Winter Conference is being held on February 19, 2024. Twenty of our 21 school districts will be participating. More than 1200 educational professionals (teachers, para-professionals, principals, school nurses, and superintendents) will have the opportunity to learn together. This year, we have 48 sessions for folks to choose from. Board members interested in attending sessions can reach out to Desira and she will get you registered.
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F.4.c. October All-Staff Inservice
Rationale:
We had a fabulous all-staff inservice focused on strategic priorities 3, 4 & 5. Our keynote speaker was Matt Eicheldinger, a teacher who shared with us the value of sharing our story and recognizing our impact. We had sessions on:
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F.4.d. Cheyenne County Superintendents Meeting
Rationale:
I was invited to attend the Cheyenne County Superintendent meeting and join in discussion with the superintendents from that area about the things their districts are facing.
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F.4.e. Facility Update
Rationale:
We have received the information from our adjuster for the hail damage in June. We will be removing 4 vehicles from our fleet. Two were totaled, and we will be paid salvage value for them, one liability coverage will be sold to a salvage yard, and one bus will go to auction. Contractors have begun work on the asphalt shingles on the original building and our facilities team is working on a schedule for gutter, siding and other roof repair.
Iron Clad Construction has begun preparations for the new bus barn. Tom Peacock and I met with WNCC staff and architect to discuss the renovations that will take place at the Harms Advanced Technology Center. |
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F.4.f. USDA Distance Learning and Telemedicine (DLT) Program
Rationale:
The ESU 13 Technology team plans to write for a RUS DLT grant when they are made available. We have previously accessed this grant funding to implement and update distance learning equipment in our member schools. We anticipate this funding opportunity will be due in January 2024.
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F.4.g. Legislative update
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F.4.h. Administrator's Evaluation
Rationale:
Amended section 15 of the Administrator's Contract states the Board shall evaluate the Administrator annually on or before the February Board meeting. I am submitting a copy of my goals and the evaluation instrument form. President Sinner requests that the evaluation instrument be returned to him no later than December 1st. A summary of the findings will be presented at the December meeting for my evaluation. Board Policy states that renewal of the Administrator Contract takes place at the regular February meeting.
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F.5. Board Committee Report
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F.5.a. Policy Committee
Rationale:
The Policy Committee met prior to this meeting.
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F.6. Board Member Comments
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G. Business
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G.1. Board Policy Article 3, Section 5 (D) Capital Asset Management - First Reading
Rationale:
After review of Board Policy Article 3, Section 5(D), the following amendment is recommended. The Policy Committee has reviewed this amendment:
1. Additions - All purchases of fixed capital assets shall comply with the policies of the Board of Educational Service Unit #13. When capital assets are received, the business manager shall ensure that the administrative assistant is notified of the addition. The administrative assistant will be responsible for maintaining a master spreadsheet with all of ESU #13’s fixed capital assets included.
2. Disposal - The disposal of any ESU #13 capital assets shall be in compliance with the policies of the Board of Educational Service Unit #13. Upon the disposal of any capital assets, the Administrator or designees shall inform the administrative assistant of the asset’s disposal, and the administrative assistant will make the appropriate amendments to the master spreadsheet of fixed assets. 3. Review - The administrative assistant will conduct an annual review of the fixed capital asset listing to ensure accuracy and make necessary adjustments.
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G.2. Board Policy Article 3, Section 5 (E) Inventory of ESU #13 Property - First Reading
Rationale:
After review of Board Policy Article 3, Section 5 (E) - Inventory of ESU #13 Property, the following amendment is recommended. The Policy Committee has reviewed this amendment:
ESU #13’s Administrative Department
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G.3. Head Start/Early Head Start Continuation Grant for 2024-2025
Rationale:
The 2024-2025 Continuation Grant will be submitted on or before December 31, 2023 to the Administration for Children and Families for the Head Start and Early Head Start programs. These programs plan to serve a total of 274 children (202 Head Start and 72 Early Head Start). There are 148 of the Head Start children that will be served in public school partnerships including Morrill Early Learning Center, previously Tri-Community Preschool in Morrill, Mitchell Tiger Cub Preschool, Scottsbluff Bear Cub Preschool, Gering Public Preschool, Minatare Pre-Start, Bayard Tiger Cub Preschool, and Sidney Public Preschool. The program’s progress toward five year goals, program annual self-assessment surveys including parent, staff, and partnership surveys, along with community assessment data, have been guiding factors in writing the continuation grant without any proposed service changes at this time.
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H. Adjournment
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