Public Meeting Agenda: July 13, 2017 at 6:00 PM - Board Work Session

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July 13, 2017 at 6:00 PM - Board Work Session Agenda

July 13, 2017 at 6:00 PM - Board Work Session
1. CALL TO ORDER
Rationale:  Pledge of Allegiance and Artwork provided by Highland Park Elementary School
1.1. Roll Call
2. CONSENT ITEMS
2.1. Minutes
Attachments:
2.2. School Trips
2.3. Use of Facilities
Rationale: 

Request approval for Thompson Station Church to use Riverside Elementary School cafeteria, gym, library and classrooms every Sunday, July 2017-June 2018 from 10:00 am until 12:00 pm for a Sunday services with all use of facilities fees to be applied.

Request approval for Young Rembrandts to use a classroom at Spring Hill Elementary, Spring Hill Middle, Marvin Wright, Baker, Woodard, Whitthorne, Cox, McDowell and Howell one day a week for 1 hour from last bell for one hour for an after school art and drawing enrichment program with all use of facilities fees to be applied.

Request approval for Culleoka Cub Scout Pack 166 to use Culleoka Unit School cafeteria, practice gym and classrooms from August 2017-May 2018 at a time to be announced for meetings with all use of facilities fees to be waived.

Request approval for Culleoka PTA to use Culleoka Unit School cafeteria August 11, 2017 from 3:00 pm until 8:00 pm for a Back to School Bash Dance with all use of facilities fees to be waived.

Request approval for Culleoka PTA to use Culleoka Unit School music rooms, computer lab, cafeteria, practice gym, and outside area September 22, 2017 from 3:00 pm until 9:00 pm for a Harvest Festival with all use of facilities fees to be waived.

 

3. NEW BUSINESS
3.1. Instruction
3.1.1. STEMmersion
3.2. Board Self-Evaluation
Rationale:  Per Board Policy 1.103, an annual self-evaluation is to be conducted.  Attached is a copy of the Board self-evaluation tool that TSBA has developed.
Attachments:
3.3. Strategic Planning
Rationale:  Discussion/conversation on beginning the strategic planning process.
3.4. Discussion on Superintendent Evaluation
4. OTHER BUSINESS
4.1. Policies
4.1.1. Final Adoption
Rationale: 

The following policies are to be voted on for final approval – policies have been posted the required amount of time. 

Purchasing 2.805

Naming or Renaming of School Facilities 3.210

New Project Planning 3.211

Field Trips/Excursions/Competitions 4.302

Graduation Activities 4.606

 

 

4.1.1.1. Policy 2.805 Purchasing
Attachments:
4.1.1.2. Policy 3.210 Naming or Renaming of School Facilities
Rationale:  Policy 3.210 Naming or Renaming of School Facilities
Attachments:
4.1.1.3. Policy 3.211 New Project Planning
Rationale:  Policy 3.211 New Project Planning
Attachments:
4.1.1.4. Policy 4.302 Field Trips/Excursions/Competitions
Rationale:  Policy 4.302 Field Trips/Excursions/Competitions
Attachments:
4.1.1.5. Policy 4.606 Graduation Activities
Rationale:  Policy 4.606 Graduation Activities
Attachments:
4.1.2. Post proposed policies the required amount of time
Rationale: 

The following proposed policies if approved will be posted for the required amount of time –add  to work session / Board agenda.

Policy 6.200   Attendance

Policy 6.300   Discipline

Policy 6.405   Medications

Policy 6.410  Accidents and Illnesses

Policy 6.4031 Pediculosis (Head Lice)

Revisions to School Counseling Policies proposed by Rob Killen

Policy 5.200, 5.201 and 5.701  (changes concerning retired teachers compensation and work days)

4.1.2.1. Policy 6.200 Attendance
Rationale:  Policy 6.200 Attendance
Attachments:
4.1.2.2. 6.300 Discipline Policy Proposed Changes
Attachments:
4.1.2.3. Policy 6.405 Medications
Rationale:  Policy 6.405 Medications
Attachments:
4.1.2.4. Policy 6.410 Accidents and Illnesses
Rationale:  Policy 6.410 Accidents and Illnesses
Attachments:
4.1.2.5. Policy 6.4031 Pediculosis (Head Lice)
Rationale:  Policy 6.4031 Pediculosis (Head Lice)
Attachments:
4.1.2.6. Guidance Counselor Revisions
Attachments:
4.1.2.7. 5.103 School Counseling Model Stand
Attachments:
4.1.2.8. Policy 5.200 Separation Practices for Tenured Teachers
Rationale:  Policy 5.200 Separation Practices for tenured Teachers
4.1.2.9. Policy 5.201 Separation Practices for Non-Tenured Teachers
Rationale:  Policy 5.201 Separation Practices for Non-Tenured Teachers
4.1.2.10. Policy 5.701 Substitute Teachers
Rationale:  Policy 5.701 Substitute Teachers
Attachments:
4.1.3. Discussion of MCPS Travel Policy
Speaker(s):  Kristin Parker
Attachments:
4.1.3.1. TDOE
Speaker(s):  Kristin Parker
Attachments:
4.1.3.2. Maury County Travel and Meals Regulations and Reimbursement
Speaker(s):  Kristin Parker
4.2. Zoning & Facilities
Speaker(s):  Stan Breeden
4.2.1. Capital Projects Report
Speaker(s):  Stan Breeden
4.2.1.1. Architect's Report
4.2.1.1.1. ESA Architect Report - MWES
Speaker(s):  Stan Breeden
Attachments:
4.2.1.1.2. ESA Architect Report - CHS
Attachments:
4.2.1.2. Hewlett Spencer/Bell & Associates Report
4.2.1.2.1. Central High School
Attachments:
4.2.1.2.2. Marvin Wright Elementary School Addition
Attachments:
4.2.1.3. Trane Report
Speaker(s):  Stan Breeden
Attachments:
4.2.1.4. Roof Reports
Speaker(s):  Stan Breeden
Attachments:
4.2.1.5. Project Cost Report
Speaker(s):  Stan Breeden
Attachments:
4.2.2. Riverside Electrical Repairs
Speaker(s):  Stan Breeden
Attachments:
4.2.3. Bid 17-055 Theatrical Stage Lighting
Speaker(s):  Stan Breeden
Attachments:
4.2.4. Bleacher Repairs
Speaker(s):  Stan Breeden
Attachments:
4.2.5. Next Steps for New Elementary and Middle
Speaker(s):  Stan Breeden
4.2.6. Rezoning Recommendation
Speaker(s):  Stan Breeden
Attachments:
4.2.7. McDowell Elementary School - Bat Removal
Attachments:
4.3. Instructional Low Bids/Purchases Over $10,000.00
4.4. Operations Low Bids/Purchases Over $10,000.00
4.4.1. Sale of Surplus Buses
Rationale:  Sale of Surplus Buses
Attachments:
4.4.2. Renewal of Bid #16-056 - Commercial Insurance
Attachments:
4.5. Greatness Academy Partnership Contract
Speaker(s):  Stan Breeden
Rationale:  Greatness Academy Partnership Contract with the Boys and Girls Club
Attachments:
4.6. 2017-2018 SRO MOU
Speaker(s):  Stan Breeden
Attachments:
4.7. MCPS Bus Advertising Proposal
Speaker(s):  Stan Breeden
Attachments:
4.8. Finance
4.8.1. Discussion on monthly financial statement presentations
4.8.2. Use of Fund Balance - Parallel Education
Speaker(s):  Eric Parliament
Rationale:  Approval to use Fund balance to pay for services from Parallel Education
4.8.3. GCA Contract Renewal
Rationale:  Approval to use Fund Balance to pay for increase in GCA contract.
Attachments:
4.9. FYI
4.9.1. Attorney Billing
4.9.2. Superintendent Personnel Report
4.9.3. Cox Middle School Action for Healthy Kids Grant
Attachments:
4.9.4. Non-Faculty or Volunteer Coaches 2017-2018 School Year
Rationale: 

The following have met all requirements and have been approved to serve as Non-Faculty or Volunteer Coaches for the 2017-18 school year:

                Chandler Beard – Non-Faculty Assistant Baseball Coach – Whitthorne Middle School

                Clifton Brown – Volunteer Assistant Football Coach – Whitthorne Middle School

                De’Andre Davis – Volunteer Assistant Football Coach – Whitthorne Middle School

                Daniel Puckett – Volunteer Assistant Football Coach – Whitthorne Middle School

 

4.9.5. Donations
Attachments:
5. ANNOUNCEMENTS AND COMMUNICATIONS
5.1. Reminder of Scheduled Meetings and Closings
Rationale: 

Reminder of Scheduled Meetings and Closings:

Friday, July 28, 2017 Teacher Admin In-Service

Monday, July 31, 2017 Teacher Prep Day

Tuesday, August 1, 2017 First Day of School

Wednesday, August 2, 2017 No School, Teacher Professional Development Day

Thursday, August 3, 2017 Students Return To School

Thursday, August 24, 2017 Regular Board Meeting, HOPCH 6 pm

 

6. ADJOURN
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