Public Meeting Agenda: August 10, 2017 at 6:00 PM - August 10, 2017 Work Session

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August 10, 2017 at 6:00 PM - August 10, 2017 Work Session Agenda

August 10, 2017 at 6:00 PM - August 10, 2017 Work Session
1. CALL TO ORDER
Rationale:  Pledge of Allegiance and Artwork provided by Highland Park Elementary School
1.1. Roll Call
2. FIRST WEEK OF SCHOOL UPDATE
2.1. Student Enrollment
Speaker(s):  Dr. Ron Woodard
Attachments:
2.2. HR Report
Rationale: 

First Day HR

First Day Absent

 

Attachments:
2.3. Operations
3. MCPS-Boys and Girls Club Partnership
Rationale:  MCPS - Boys and Girls Club Partnership Update
Attachments:
4. CONSENT ITEMS
4.1. Minutes
Attachments:
4.2. School Trips
Rationale: 

Culleoka Unit School FFA Members     Indiana Convention Center     10/25/17 - 10/28/17

Mt. Pleasant High School Cheer     University of Alabama-Huntsville     10/28/17

Spring Hill High School Virtual Enterprise     Pigeon Forge, TN     11/18/17 -  11/21/17

Attachments:
4.3. Use of Facilities
4.3.1. Young Rembrandts Presentation - Use of Facilities Request
Rationale:  Request approval for Young Rembrandts to use a classroom at Spring Hill Elementary, Spring Hill Middle, Marvin Wright Elementary, Baker Elementary, Woodard Elementary, Whitthorne Middle, Cox Middle, McDowell Elementary and Howell Elementary one day a week for one hour from last bell for an after school art and drawing enrichment program with all use of facilities fees to be applied.
Attachments:
4.3.2. Middle TN Motorcycle Education Center
Rationale:  Request approval for Middle Tennessee Motorcycle Education Center to use the parking lot at Spring Hill High School on available Saturdays and Sundays from August 2017 - June 2018 from 7:00 am until 5:00 pm for motorcycle safety classes with all use of facilities fees to be applied.
Attachments:
  • 8/3/2017 at 4:27 PM
5. NEW BUSINESS
5.1. Instruction
5.1.1. Maury County PreK Agreement 2017-2018
Attachments:
5.1.2. Update on K-2 Materials
Rationale:  List of K-2 Materials submitted by schools to Beverly Miller
Attachments:
5.1.3. Discovery Education Upate
Rationale:  PowerPoint Update on Discovery Ed
Attachments:
5.1.4. Project Lead The Way (PLTW) Funds Request from Fund Balance
Rationale:  Project Lead The Way (PLTW) Funds Request from Fund Balance
Attachments:
6. OTHER BUSINESS
6.1. Policies
6.1.1. Final Adoption
Rationale: 

The following policies are to be voted on for final approval – policies have been posted the required amount of time. 

Accidents and Illnesses - 6.410

Pediculosis (Head Lice) - 6.4031

Medications - 6.405

Seperation Practices for Tenured Teachers - 5.200

Seperation Practives for Non-Tenured Teachers - 5.201

Substitute Teachers - 5.701

Revisions to Guidance Counselor/School Counselor policies

 

 

 

Attachments:
6.1.2. Post proposed policies the required amount of time
Rationale: 

The following proposed policies if approved will be posted for the required amount of time:

Policy 2.703 Audits;  Updated policy 2.703 to reflect new requirements PC383; LEAs must submit an action plan when there is an audit finding.  Plan must include name of contact, corrective action and anticipated completion date. 

Policy 4.207   English Learners; change language to be incompliance with ESSA

Policy 4.210   Credit Recovery; grade of 70% now required to pass credit recovery courses

Policy 4.301  Interscholastic Activities; updated policy to reflect Public Chapter 260 which requires students to be excused from participating in a school athletic event or related event, if the event is on an official school holiday, observed day of worship, or religious holiday.

Policy 4.402   Instructional Supplies; State no longer requires a portion of individual teacher instructional supply funds to be pooled with funds spent as determined by a committee.  Recommend deletion of policy.

Policy 5.203   Recommendations and File Transfers; New Policy that limits information provided to a prospective employer if the person engaged in sexual misconduct with a minor. Prevents LEA administrators from giving a neutral or positive recommendation to a potential employer on behalf of an employee or contractor if there is probable cause to believe that sexual misconduct occurred.

Policy 5.501   Complaints and Grievances; add names and contact information for District Complaint Managers 

Policy 5.600   Staff Rights and Responsibilitie; add language to clarify the rights of educators (PC360)

 

 

Attachments:
6.1.3. Annual Review of Policy Manual
Attachments:
6.2. Community Relations
Rationale: 

Mule Town Music Festival

3-on-3 Basketball Tournament

6.3. Zoning & Facilities
Speaker(s):  Stan Breeden
6.3.1. Capital Projects Report
Speaker(s):  Stan Breeden
6.3.1.1. Architect's Report
6.3.1.1.1. ESA Architect Report - MWES
Speaker(s):  Stan Breeden
6.3.1.1.2. ESA Architect Report - CHS
Attachments:
6.3.1.2. Hewlett Spencer/Bell & Associates Report
6.3.1.2.1. Central High School
Attachments:
6.3.1.2.2. Marvin Wright Elementary School Addition
Attachments:
6.3.1.3. Trane Report
Speaker(s):  Stan Breeden
Attachments:
6.3.1.3.1. District-wide LED Lighting
Rationale:  Summary of District-wide LED Lighting
Attachments:
6.3.1.4. Roof Reports
Speaker(s):  Stan Breeden
Attachments:
6.3.1.5. Project Cost Report
Speaker(s):  Stan Breeden
Attachments:
6.3.2. Bid #18-003 - Termite and Pest Control
Rationale:  Approval of Bid #18-003 - Termite and Pest Control
6.3.3. Bid #18-005 - Replacement of Theatrical Stage Curtains - MPHS
Rationale:  Approval of Bid #18-005 - Replacement of Theatrical Stage Curtains at Mt. Pleasant High School
6.3.4. Bid #18-008 - Maintenance Uniforms
Rationale:  Approval of Bid #18-008 - Maintenance Uniforms
Attachments:
6.3.5. Bid #18-009 - Engineering Services for HVAC Replacements - HUS, MPES, MPHS
Rationale:  Approval of Bid #18-009 - Engineering Services for HVAC Replacements - HUS, MPES, MPHS
6.3.6. Bid #18-010 - Ultrasonic Pipe Testing - HPES, MES, SHHS
Rationale:  Approval of Bid #18-010 - Ultrasonic Pipe Testing - HPES, MES, SHHS
6.3.7. Bid #18-011 - Sewer Line Repair - MWES
Rationale:  Approval of Bid #18-011 - Sewer Line Repair - MWES
Attachments:
6.3.8. Immediate Repair Needs
Attachments:
6.3.9. Final Invoice from RBA for Structural Engineering Surveys
Rationale:  Approval of Final Invoice from RBA for Structural Engineering Surveys
Attachments:
6.3.10. Structural Engineering Reports
Rationale:  Structural Engineering Reports
Attachments:
6.3.11. Redistricting Task Force
Rationale:  Redistricting Task Force planning document is attached
Attachments:
6.3.12. Ad Hoc Committee for Naming of New Schools
Rationale:  Ad Hoc Committee for Naming of New Schools
Attachments:
6.3.13. City of Spring Hill Road Development MOU for Mahlon Moore Road Properties
Rationale:  City of Spring Hill Road Development MOU for Mahlon Moore Road Properties
6.3.14. Design of New Middle School
Rationale:  Design of New Middle School
Attachments:
6.3.15. Donations
6.3.15.1. Painting at Highland Park Elementary School
Attachments:
6.3.15.2. Painting at Whitthorne Middle School
Attachments:
6.4. Instructional Low Bids/Purchases Over $10,000.00
6.4.1. Bid #18-001-IN Purchase of PLTW Equipment
Rationale: 

Bid #18-001-IN Purchase of PLTW Equipment from a Federal Perkins Reserve Grant Award

KEY 7

Robot Shop Incorporated - $12,600.00

Fund 142-E-71300-730-502-location #-700

Attachments:
6.4.2. Bid #18-002-IN Renewal of Discovery Education Contract
Rationale: 

Bid #18-002-IN Renewal of Discovery Education Contract -- KEYS 1 thru 5

Discovery - $715,900.00

Fund 141-E-72210-399-000-each school location

 

Attachments:
6.4.3. Bid #18-003-IN Special Ed. Contracted Services
Rationale: 

Bid #18-003-IN Special Ed. Contracted Services

Fund 141-71200-312-691-00000-000

Grand Total $365,800.00

Attachments:
6.4.4. Bid #18-004-IN Federal Programs Purchase of Lenovo Computers for WMS
Rationale: 

Bid #18-004-IN Federal Programs Purchase of Lenovo Computers for WMS

Purchase of computers from Howard Technology Solutions

Amount $16,859.00

Fund 142 E 71100 722 101 02100 300

Aligned with KEY #3

 

Attachments:
6.4.5. Bid #18-005-IN Federal Programs Purchase of Lenovo Computers for Cox
Rationale: 

Bid #18-005-IN Federal Programs Purchase of Lenovo Computers for Cox

Purchase to be made Howard Technology Solutions

$31,720.00

Fund 142 E 71100 722 101 02033 300

Aligned with KEY #3

Attachments:
6.4.6. Bid #18-006-IN NextLesson
Rationale: 

Bid #18-006-IN NextLesson

KEYS 1 thru 4

NextLesson  - $75,520.00

Fund - 141 E 72210-399-000-location

Attachments:
6.4.7. Bid #18-007-IN Purchase of Pre-K Curriculum & Assessment
Rationale: 

Bid #18-007-IN Purchase of Pre-K Curriculum & Assessment 

KEY 1 and 2

Teaching Strategies- $23,819.44

       Curriculum = $18,395.44

       Assessment = $5,424.00

Fund 141-E-73400-399-location 

 

Attachments:
6.4.8. Bid #18-008-IN Science Techbooks from Discovery Education
Rationale: 

Bid #18-008-IN Science Techbooks from Discovery Education

Aligned with Keys 1 thru 4

Total amount for the 17-18 school year is $74,985.50

Funds are available in 141 E 71100 449

Attachments:
6.5. Operations Low Bids/Purchases Over $10,000.00
6.5.1. Bid #17-085 - Digital Sign for Spring Hill High School
Attachments:
6.5.2. Bid #18-001 - Copy Paper
Attachments:
6.5.3. Bid #18-002 - Liquefied Propane
Attachments:
6.6. Finance
6.6.1. Budget Amendments
Attachments:
6.6.2. Keys purchases from Fund Balance
Attachments:
6.7. FYI
6.7.1. Attorney Billing
6.7.2. Superintendent Personnel Report
6.7.3. Executive Committee
Rationale: 
  1. Approved request for MPHS PAC to use the football field at Mt. Pleasant High School on August 11, 2017 (rain date of August 19, 2017) from 3:00 pm until 10:00 pm to host an alumni football game with all use of facilities fees to be waived.
  2. Approved request for the MWES PTA to use the cafeteria at Marvin Wright Elementary School on August 9, 2017 from 7:00 am until 10:00 am for a Boo Hoo Breakfast for incoming Kindergarten parents with all use of facilities fees to be waived.

  3. Approved request for Girl Scout Troop 1334 to use the cafeteria at Marvin Wright Elementary School on August 21, 2017, September 18, 2017, October 16 & 30, 2017, November 13 & 27, 2017, December 11, 2017, January 22 & 29, 2018, February 12 & 26, 2018, March 19 & 26, 2018, April 16 & 30, 2018, and May 14, 2018 from 5:30 pm until 7:15 pm for meetings with all use of facilities fees to be waived.

  4. Approved request for the American Red Cross to use Columbia Central High School on September 7, 2017, McDowell Elementary School on September 12, 2017, Riverside Elementary School on January 8, 2018, E.A. Cox Middle School on April 26, 2018, Marvin Wright Elementary School on April 30, 2018 at times to be announced for blood drives with all use of facilities fees to be waived.

  5. Approved request for the Girl Scouts of Middle TN to use all elementary and middle schools, including unit schools, beginning July 1, 2017 until June 30, 2018 after school hours for all girl scout activities with all use of facilities fees to be waived.

  6. Approved request for the Boy Scouts of America to use the cafeteria/library at Marvin Wright Elementary August 15, 2017, Randolph Howell Elementary August 16, 2017, Riverside Elementary School August 16, 2017, Culleoka Unit School August 17, 2017, Spring Hill Elementary School August 17, 2017, Mt. Pleasant Elementary School August 23, 2017, Highland Park Elementary School August 24, 2017, Joseph Brown Elementary School August 24, 2017, McDowell Elementary School August 24, 2017, Santa Fe Unit School August 31, 2017, J.R. Baker Elementary School September 6, 2017 and Woodard Elementary School September 6, 2017 from 5:00 pm until 8:00 pm for a sign-up night with all use of facilities fees to be waived.

  7. Approved request for First Baptist Church of Columbia to use the parking lot, hallway for bathrooms, and the field beside the parking lot at Joseph Brown Elementary School on August 5, 2017 from 8:00 am until 1:00 pm for a community school celebration with all use of facilities fees to be waived.

6.7.4. Donations
Rationale: 

DONATION SUMMARY FOR AUGUST 2017

 

TOTAL DONATIONS

$19,754.19

 

Spring Hill Elementary School

 

$5.83

Donation from the Kula Foundation

$5.83

 

 

 

Spring Hill High School

 

$19,748.36

Donation from the Diamond Club to the Spring Hill High Baseball Team

$7,447.08

 

Donation from the Music Club/Booster Club to the Spring Hill High Band

$12,301.28

 

 

Donation for Middle and High Schools

Books-A-Million in Spring Hill is hosting a book drive and donating the books to MCPS

 

 

 

 

 

Attachments:
6.7.5. Grants
Attachments:
6.7.6. Travel Out of State July, August
Rationale:  Out of State Travel July, August
Attachments:
7. ANNOUNCEMENTS AND COMMUNICATIONS
7.1. Reminder of Scheduled Meetings and Closings
Rationale: 

Reminder of Scheduled Meetings and Closings:

Tuesday, August 15, 2017 County Budget Meeting 4:30 pm

Monday, August 21, 2017 County Commission Meeting 6:30 pm

Thursday, August 24, 2017 Regular Board Meeting, HOPSCH 6 pm

Monday, September 4, 2017 Labor Day, No School
8. ADJOURN
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