Public Meeting Agenda: April 16, 2018 at 6:00 PM - BOE Work Session

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April 16, 2018 at 6:00 PM - BOE Work Session Agenda

April 16, 2018 at 6:00 PM - BOE Work Session
CALL TO ORDER
Roll Call
CONSENT ITEMS
Minutes
Attachments:
School Trips
Rationale: 
  1. Spring Hill High School FCCLA/Skills USA     Louisville, KY     May 5, 2018
  2. Spring Hill Middle School Honors Trip     Kings Island, OH     May 11-12, 2018
  3. Hampshire Unit School-Rocket Tour    Decatur, AL     May 14, 2018
  4. Columbia Central High School Graduation Celebration     Murfreesboro, TN     May 22-23, 2018
  5. Columbia Central High School NJROTC     Rockwood, TN     May 27, 2018 - June 2, 2018
  6. Columbia Central High School NJROTC     Smyrna, TN     June 25-28, 2018
  7. Culleoka Unit School Varsity Cheerleaders     Cookeville, TN     July 10-13, 2018
Use of Facilities
Rationale: 
  1. Request approval for SHMS Volleyball to use the gymnasium at Spring Hill Middle School on May 12, 2018 from 9:00 am until 1:00 pm for a volleyball clinic with all use of facilities fees to be waived.
  2. Request approval for Just Dance Studio of Mt. Pleasant to use the auditorium at Mt. Pleasant Middle School on May 19, 2018 from 8:30 am until 12:00 pm and 5:30 pm until 9:00 pm for a spring recital with all use of facilities fees to be waived.
  3. Request approval for Camp Invention to use J.R. Baker Elementary School June 4-8, 2018 from 8:00 am until 2:30 pm for a camp with all use of facilities fees to be waived.
  4. Request approval for CMS Girls Basketball to use the gymnasium, auxiliary gymnasium, and lobby area at E.A. Cox Middle School on June 11, 2018, June 12, 2018, June 14, 2018 and June 15, 2018 from 8:00 am until 8:00 pm for CMS girls and boys basketball team camps with all use of facilities fees to be waived.
  5. Request approval for the Tennessee Department of Education to use the auditorium and four classrooms at Spring Hill High School on June 19, 2018 from 7:30 am until 5:00 pm for the South Central School Counselor Coaches Summer Boot Camp Training with all use of facilities fees to be waived.
  6. Request approval for Young Rembrandts to use a classroom at Spring Hill Elementary, Spring Hill Middle, Marvin Wright Elementary, Baker Elementary, Whitthorne Middle, Cox Middle, and Culleoka Unit one day a week for one hour from last bell for the 2018-2019 school year for an after school art and drawing enrichment program with all use of facilities fees to be applied.
NEW BUSINESS
Instruction
Spring Updates- C & I Department
Speaker(s):  Dr. Woodard
Rationale:  FYI Items pertaining to academic happenings for Spring 2018
Attachments:
MCPS Summer Activities Guide for Parents-DRAFT
Speaker(s):  Dr. Ron L. Woodard
Rationale: 

This comprehensive document will provide parents with a variety of fun activities and ideas to keep children

  actively engaged during the summer months. *DRAFT*

Attachments:
17-18 Textbook Committee Adoption Recommendations
Speaker(s):  Beverly Miller
Rationale:  Approval of the 17-18 Science-PE.Wellness-Fine Arts Textbook Committee Adoption Recommendations
Attachments:
Digital Learning Programs
Speaker(s):  Dr. Anita Preininger
Rationale:  PowerPoint Update on our Digital Learning Programs
Attachments:
Finance
March Financials
Speaker(s):  Karen Gagliano
Rationale:  March Financials
Attachments:
Budget Amendments
Speaker(s):  Karen Gagliano
Rationale:  Budget Amendments
Recommendation for Approval to Rescind BA 7074
Speaker(s):  Karen Gagliano
Rationale:  Approval to rescind budget amendment #7074 due to location error 
Attachments:
Recommendation for Approval of BA 7098 to Replace BA 7074
Speaker(s):  Karen Gagliano
Rationale:  Approve BA 7098 to replace BA 7074 due to location error
Attachments:
Discussion of library funds
School Nutrition
CEP Recap
Speaker(s):  Brian Parkhurst
Rationale: 

Revisit CEP with current April data

Recommend to Re-extend Cep classification to 4 schools.  Highland, Brown, Mcdowell and Riverside. 

 

Attachments:
OTHER BUSINESS
Policies
Final Adoption
Rationale: 

The following policy is to be voted on for final approval – policy has been posted the required amount of time. 

Policy 4.603 Promotion and Retention

 

Attachments:
Post proposed policies the required amount of time
Policy 1.108 Nepotism
Rationale:  Policy 1.108 Nepotism - Language changed adding the relationships of brother-in-law and sister-in-law to be consistent with bereavement policy.
Attachments:
  • 4/10/2018 at 12:55 PM
Policy 2.804 Expenses and Reimbursements
Rationale:  Policy 2.804 Expenses and Reimbursements - changes to travel authorization.  Superintendent approve in state travel only;  Board approval required for all out of state travel.
Attachments:
  • 4/10/2018 at 12:51 PM
Superintendent Travel
Attachments:
Annual Review
Rationale:  Annual Review Policies Section 6 Students; 6.400 - 6.710
Attachments:
Zoning & Facilities
Speaker(s):  Stan Breeden
Capital Projects Report
Speaker(s):  Stan Breeden
Architect's Report
ESA Architect Report - CHS
Hewlett Spencer/Bell & Associates Report
Rationale:  FYI
Central High School
Rationale:  FYI
Battle Creek Elementary School
Rationale:  FYI
Attachments:
Battle Creek Middle School
Rationale:  FYI
Attachments:
Trane Report
Speaker(s):  Stan Breeden
Rationale:  FYI
Attachments:
Roof Reports
Speaker(s):  Stan Breeden
Rationale:  FYI
Attachments:
Project Cost Report
Speaker(s):  Stan Breeden
Rationale:  FYI
Attachments:
Facilitron Presentation for Facilities Use Management System
Speaker(s):  Stan Breeden
Rationale:  Presentation by Facilitron-Cloud based system that manages and tracks all district facility usage.
Attachments:
Structural Repairs GMP
Speaker(s):  Stan Breeden
Rationale:  Structural Repairs GMP by Hewlett Spencer to address structural repairs as identified in structural study by RBA Engineering prepared in response to EMG facilities assessment 
Attachments:
Request for Sidewalk Easement by City of Spring Hill
Speaker(s):  Stan Breeden
Rationale:  Request for easement by City of Spring Hill for sidewalk at Marvin Wright Elementary School. 
Attachments:
Budget and GMP for the Mechatronics Lab at MPHS
Speaker(s):  Stan Breeden
Rationale:  Recommend approval of the final budget  and GMP for the Mechatronics Lab Classroom Renovation at Mt. Pleasant High School
Bid #18-047 - Engineering Services for HVAC Replacement at HUS and MPES
Speaker(s):  Stan Breeden
Rationale:  Bid #18-047 - Engineering Services for HVAC Replacement at HUS and MPES
Amount:  $24,741.00
Fund:  177 Capital Outlay-School Improvement Funds
Bid #18-048 - HVAC Replacement in Library at BES
Speaker(s):  Stan Breeden
Rationale:  Bid #18-048 - HVAC Replacement in Library at BES
Amount:  $36,443.00
Fund:  177 Capital Outlay-School Improvement Funds
Attachments:
Discussion of Facility Needs for Spring Hill High School and McDowell Elementary School
Rationale:  Discussion on Repairs/Additions, including parking lot, at Spring Hill High School and discussion of McDowell Elementary replacement (location, size, capacity)
Attachments:
Discussion of 2018-2019 Capital Budget Requests
Speaker(s):  Stan Breeden
Rationale:  Discussion of 2018-2019 Capital Budget Requests
Attachments:
RFP for Construction Management Services
Speaker(s):  Stan Breeden
Rationale:  RFP for Construction Management Services for future school construction
Attachments:
Custodial Services Contracts
Speaker(s):  Stan Breeden
Rationale:  Custodial Services Contracts with SMS and ABM for approval
Attachments:
Instructional Low Bids/Purchases Over $10,000.00
Bid 18-030-IN SPED Labs Talent Assessment Inc
Speaker(s):  Lisa Ventura
Rationale: 

Bid 18-030-IN SPED Labs Talent Assessment Inc

Purchase of Practical Assessment Exploration System- Second Edition (PAES-2) Labs from Talent Assessment, Inc.  The labs transform a classroom into a work development lab.  This purchase includes a new lab for Columbia Central High School and the necessary updates for current labs already in use throughout the county. 

This purchase aligns with Keys 5 through 7 

Cost:  $70,140.00

Funding Source;  141 – 71200 – 429 – 691 – 00000 – 000.

Vendor:  Talent Assessment, Inc. 

Attachments:
Bid 18-031-IN SPED Innovative Learning Concepts
Speaker(s):  Lisa Ventura
Rationale: 

Bid 18-031-IN SPED Innovative Learning Concepts

Purchase of Touch Math from Innovative Learning Concepts, Inc. to provide mathematics interventions to students with disabilities. 

This purchase aligns with Keys 2, 3, and 4

Cost:  $17,949.94 

Funding Source:  141 – 71200 – 429 – 691 – 00000 – 000.

Vendor:  Innovative Learning Concepts, Inc.

Attachments:
Bid 18-032-IN SPED Life Centered Curriculum (LCE)
Rationale: 

Bid 18-032-IN SPED Life Centered Curriculum (LCE)

Purchase of Life Centered Curriculum (LCE) from the Council for Exceptional Children to provide a transition curriculum for students with cognitive disabilities.  This curriculum provides life skills education to move towards successful post-secondary outcomes for students with more severe educational disabilities.

This purchase aligns with Keys 5 through 7 

Funding Source:  141 – 71200 – 429 – 691 – 00000 – 000.

Cost:  $12,620.00

Vendor:  Council for Exceptional Children

Attachments:
Bid 18-033-IN SPED Pearson Clinical Assessment
Speaker(s):  Lisa Ventura
Rationale: 

Bid 18-033-IN SPED Pearson Clinical Assessment

Purchase assessment instruments from Pearson Clinical Assessment to provide certifying specialists (speech/language pathologists and school psychologists) with the most recently updated and appropriate assessment instruments for identifying students with disabilities. 

This purchase aligns with keys 1 thru 7

Funding Source:  141 – 71200 – 499 – 691 – 00000 – 000.

Cost:  $20,703.88

Vendor:  Pearson
Attachments:
Bid 18-034-IN SPED SPIRE Intervention
Speaker(s):  Lisa Ventura
Rationale: 

Bid 18-034-IN SPED SPIRE Intervention

Purchase of the Bid #18 – 034 – IN SPIRE Intervention Program from EPS to provide reading interventions to students with disabilities. 

This purchase aligns with Keys 1 and 3

Funding Source:  141 – 71200 – 429 -691 – 00000 – 000.

Cost:  $22,452.00

Vendor:  EPS
Attachments:
Bid #18-035-IN Advanced Imaging Service Agreement
Speaker(s):  John Carver
Rationale: 

Bid #18-035-I Advanced Imaging Service Agreement

The cost for this is $24,000.00

Using Howard/Haywood County Contract IEM62016

Funding Source 141-E-72810-701

Keys 1-7 Specifically College and Career Ready

Attachments:
Bid 18-036-IN Contract Renewals
Speaker(s):  Dr. Woodard
Rationale: 

Bid 18-036-IN Contract Renewals

myOn (K-8 only for 18/19 SY)                                                $104,589.60

PowerSchool Assessment                                                         $94,050.00

Dream Box                                                                           $102,000.00

TenMarks                                                                               $75,000.00

Improving Outcomes IO Insights                                              $58,745.00

Aimsweb Plus Subscription                                                       $57,000.00

Follet Textbook & Library Management Services                         $28,950.60

West Communications (formerly Reliance) {School messenger}  $42,719.79

PowerSchool Learning Management System                              $40,770.00

Discovery Ed. (this will be payment for period 3)                      $715,900.00

iNOW (formerly Chalkable)                                                       $24,686.32

Edgenuity                                                                             $220,900.00

ESGI                                                                                      $17,375.00

The total cost for the above agreements is $1,582,686.31.  The funding for this purchase will come from the General Purpose budget 141-E-72210-399-00000-000

Discovery Ed. Science TechBook                                               $74,985.50

The total cost for the Science TechBook is $74,985.50.  The funding for this purchase will come from the General Purpose budget 141-E-71100-449-00000-location.

Keys 1 thru 7

 

Attachments:
Bid 18-037-IN SPED Howard Technology Solutions
Speaker(s):  Lisa Ventura
Rationale: 

Bid 18-037-IN SPED Howard Technology Solutions

Purchase printers and computers from Howard Technology Solutions.  These devices are for Special Education personnel.  The printers will be used to generate and print the necessary paperwork as required by Federal IDEA law and state TCA statutes for students with disabilities as well as instructional materials such as picture schedules, intervention materials, etc.  The MCPS Technology Department secured the quote from this company.

Funding Source:  141-71200-725-691-00000-000.

Cost:  $66,162.00

Vendor:  Howard Technology Solutions

Attachments:
Operations Low Bids/Purchases Over $10,000.00
Bid #18-028 - Purchase of Maintenance Vehicle
Rationale: 

Bid 18-028 - Purchase of Maintenance Vehicle

Vendor: Wilson County Motors

Amount: $32,586.30

Account: Maintenance Fund 141-E-72620-717-000-10420-000

Statewide Contract #209 – Vehicles, Contract # 56443 

Attachments:
Bid #18-043 - Walk-in Freezers and Refrigerators
Rationale: 

Bid #18-043 - Walk-in Freezers and Refrigerators

Vendor: Strategic Equipment, LLC

School:

Mt. Pleasant Middle     Amount: $47,106.14

Mt. Pleasant High        Amount: $42,979.72

Woodard Elementary   Amount: $49,782.06

Grand Total: $139,867.92

Account: Fund 143 School Nutrition Funds

Attachments:
Bid #18-044 - Food Service Equipment
Rationale: 
  1. Approval of the lowest, best, and most competitive bid for the purchase of food service equipment as need in the school cafeterias as described and highlighted on the attached bid tabulation sheet for Bid #18-044 - Food Service Equipment.

  2. Approval of the following purchase:

Vendor: Strategic Equipment, LLC

Purchase of Rational Combi-Ovens for the following locations:

J.R. Baker Elementary         Amount: $19,090.81

Joseph Brown Elementary    Amount: $19,090.81

E. A. Cox Middle                  Amount: $19,090.81

Culleoka Unit                      Amount: $19,090.81

McDowell Elementary          Amount: $19,090.81

Mt. Pleasant Elementary      Amount: $19,090.81

Mt. Pleasant Middle             Amount: $19,090.81

Mt. Pleasant High                Amount: $19,090.81

Spring Hill Elementary         Amount: $19,090.81

Spring Hill Middle                Amount: $19,090.81

Woodard Elementary           Amount: $19,090.81

Marvin Wright Elementary    Amount: $19,090.81

Grand Total: $229,089.72

Account: Fund 143 School Nutrition Funds

Attachments:
Bid #18-045 - Food Service Serving Lines
Rationale: 

Bid #18-045 - Food Service Serving Lines

Vendor: Strategic Equipment, LLC

School: E.A. Cox Middle     

Amount: $31,511.30

Account: Fund 143 School Nutrition Funds

Attachments:
Bid #18-049 - Purchase of Skid Steer - Maintenance
Speaker(s):  Stan Breeden
Rationale: 

Bid #18-049 - Purchase of Skid Steer - Maintenance

Vendor: Dickson County Equipment Company, Inc.

Amount: $32,000.00

Account: Maintenance Fund 141-E-72620-717-000-10420-000

National Joint Power Alliance (NJPA) Purchasing Contract #032515

 
Attachments:
Contract Renewals
Contract Renewals - Operations Department
Rationale:  Contract Renewals - Operations Department
Attachments:
Contract Renewals - Food Service
Rationale: 
  • Bid #14-051 – School Nutrition Food-Nonfood with Sysco Food in Nashville – approximately $2,582,448.51
  • Bid #14-063 – School Nutrition Milk and Ice Cream Bid with Purity Dairies, LLC. – approximately $487,789.07
  • Bid #17-018 – Bread and Grain Products with Bimbo Bakeries USA – approximately $69,587.10

The funds are available in Fund 143-73100 School Nutrition.

Attachments:
MOU with Maury County for Payment of Leases for DIPLOMA computers
Rationale:  MOU with Maury County to agree to pay for leases of computers which must have County Commission approval and be paid by the County due to being defined as capital leases.
FYI
Attorney Billing
Superintendent Personnel Report
Donations
Rationale: 

April 2018 Donation Summary                                            $2,197.00

Highland Park Elementary School -- Librarian                               $100.00

Highland Park Elementary School                                                $100.00

Spring Hill Elementary School -- Music Teacher                             $297.00

Spring Hill High School -- FFA                                                      $600.00

Spring Hill High School -- ACT Animal Care Tech (18/19 SY)           $100.00

Spring Hill High School -- ACT Animal Care Tech (18/19 SY)        $1,000.00

 

Instructional Travel
Attachments:
Operational Travel
Executive Approvals
Rationale: 
  1. Approved request for the committee to elect Michael Fulbright State Representative to use the atrium area between the auditorium and the band room at Columbia Central High School on April 17, 2018 from 5:30 pm until 8:00 pm for a kickoff celebration for Michael Fulbright for State Representative campaign with all use of facilities fees to be applied.
  2. Approved request for the Columbia Storm Softball to use the ball field behind Whitthorne Middle School on Saturdays beginning March 31, 2018 until October 31, 2018 from 10:00 am until 12:00 noon for softball practice with all use of facilities fees to be waived.
  3. Approved request for school trip: Mt. Pleasant Middle School Destination Imagination Team - Franklin & Nolensville, TN - April 13-14, 2018
  4. Approved request for the Columbia American Little League to use the baseball/softball fields in front of Whitthorne Middle School on April 12, 2018 from 5:30 pm until 8:00 pm for baseball practice with all use of facilities fees to be waived.
Grants
School Support Organization: Hampshire School Foundation
Attachments:
ANNOUNCEMENTS AND COMMUNICATIONS
Reminder of Scheduled Meetings and Closings
Rationale: 

Reminder of Scheduled Meetings and Closings:

Tuesday, April 17, 2018 Parent/Teacher Conference, Elementary and Unit 4-7 pm

Thursday, April 19, 2018 Parent/Teacher Conference, High 4-7 pm

Tuesday, April 24, 2018 Parent/Teacher Conference, Middle 4-7 pm

Tuesday, April 24, 2018 Special Called Work Session for GP Budget, HOPSCH 6 pm

Monday, April 30, 2018 Regular Board Meeting, HOPSCH 6 pm

 

 

 

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