Public Meeting Agenda: May 7, 2018 at 6:00 PM - BOE Work Session

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May 7, 2018 at 6:00 PM - BOE Work Session Agenda

May 7, 2018 at 6:00 PM - BOE Work Session
1. CALL TO ORDER
1.1. Roll Call
2. CONSENT ITEMS
2.1. Minutes
Attachments:
2.2. School Trips
Rationale: 
  1. Mt. Pleasant High School French Students     Paris, France     June 13-20, 2018
  2. Central High School HOSA     Dallas, TX     June 26, 2018 - July 1, 2018
  3. Spring Hill High School HOSA     Dallas, TX     June 26, 2018 - July 1, 2018
  4. Central High School Football     Cookeville, TN     July 11-13, 2018
  5. Central High School Girl's Soccer     Gatlinburg, TN     August 24-26, 2018
2.3. Use of Facilities
Rationale: 
  1. Request approval for South Gate Church of Christ to use the front and side parking lot and grassy area at Joseph Brown Elementary School on May 24, 2018 from 3:00 pm until 9:00 pm for a year end celebration with all use of facilities fees to be waived.
  2. Request approval for All That Dance Studio to use the auditorium at Spring Hill Middle School on May 30, 2018, May 31, 2018, and June 1, 2018 from 4:00 pm until 9:00 pm for a performance with all use of facilities fees to be applied.
  3. Request approval for Christ Our Savior Lutheran Church to use the soccer practice field (behind the stadium) at Spring Hill High School June 4-7, 2018 from 9:00 am until 12:00 pm for a youth soccer camp with all use of facilities fees to be waived.
  4. Request approval for SOCM - Statewide Organizing to use the library at Spring Hill High School on June 9, 2018 from 1:00 pm until 5:00 pm for the SOCM Scholarship Awards Program with all use of facilities fees to be waived.
  5. Request approval for E.A. Cox Middle School Softball to use the softball field at E.A. Cox Middle School June 13-15, 2018 from 9:00 am until 12:00 pm for a skills camp with all use of facilities fees to be waived.
  6. Request approval for South Central Tennessee Workforce Alliance to use a classroom at Spring Hill High School June 25-29, 2018 from 9:00 am until 3:00 pm for a GoTech Summer Career camp with all use of facilities fees to be waived.
  7. Request approval for Coach Jonathon Slaughter and Coach Brad Slaughter to use the gymnasium at Santa Fe Unit School July 16-20, 2018 from 7:30 am until 12:00 pm for the girls basketball camp and 5:30 pm until 9:00 pm for the boys basketball camp with all use of facilities fees to be waived.
  8. Request approval for Santa Fe United Methodist Charge to use the grounds, parking, concession bathroom and surrounding areas at Santa Fe Unit School on September 23, 2018 from 1:00 pm until 10:00 pm for a annual community walk/run event - Santa Fe D.A.S.H. with all use of facilities fees to be waived.

 

3. Recoginitions and Announcements
Speaker(s):  Amanda Alexander
3.1. Tenure Recognition
3.2. Retirees - 2017/2018 SY
4. NEW BUSINESS
4.1. Discussion of annual Superintendent evaluation
Speaker(s):  Dr. Chris Marczak
Rationale:  As per Board policy 5.803, "At a time agreed to by the Board and the superintendent of schools, the Board will meet as a body to evaluate the superintendent of schools’ performance."
4.2. Instruction
4.2.1. Federal Projects Budget Report
Speaker(s):  Scott Gaines
Attachments:
4.2.2. TNReady Recommendation for 17-18
Speaker(s):  Dr. Woodard
Rationale: 

Based upon the difficulties that students have experienced with the TNReady/EOC test administration in grades 3-12, the Tennessee Department of Education has stated that local boards of education shall determine whether or not to factor the scores from the 17-18 test administration into the 4th quarter grades.

Based upon the difficulties that students have experienced with the TNReady/EOC test administration in grades 3-12, the Tennessee Department of Education has stated that local boards of education shall determine whether or not to factor the scores from the 17-18 test administration into the 4th quarter grades.

Attachments:
4.2.3. Digital Learning Programs- Continued Discussion
Speaker(s):  Dr. Ron L. Woodard
Rationale:  The board will determine the feasibility of continuing these programs based upon recommendations from the curriculum and instruction department.  
Attachments:
4.3. Finance
4.3.1. Maury County 1981 Private Act
Attachments:
5. OTHER BUSINESS
5.1. Policies
Rationale:  Discussion of Policy 6.300 Code of Behavior and Discipline and Policy 6.309 Zero Tolerance concerning threats
Attachments:
5.1.1. Final Adoption
Rationale: 

 

Attachments:
5.1.2. Post proposed policies the required amount of time
Rationale: 

 

5.1.3. Dress Code 6.310 Proposed Changes from Principals
Attachments:
5.2. Zoning & Facilities
Speaker(s):  Stan Breeden
5.2.1. Capital Projects Report
Speaker(s):  Stan Breeden
5.2.1.1. ESa Architect's Report
5.2.1.1.1. ESA Architect Report - BCES
5.2.1.1.2. ESA Architect Report - BCMS
5.2.1.2. Hewlett Spencer/Bell & Associates Report
5.2.1.2.1. Battle Creek Elementary School
5.2.1.2.2. Battle Creek Middle School
5.2.1.3. Trane Report
Speaker(s):  Stan Breeden
5.2.1.4. Project Cost Report
Speaker(s):  Stan Breeden
5.2.2. Bid #18-022 - Parking Lot Projects
Speaker(s):  Stan Breeden
Rationale:  Paving project at Joseph Brown Elementary School in the amount of $150,345.18 from D. Nickel Company using available funds in Fund 177 Capital Outlay - School Improvement funds.
Attachments:
5.2.3. Bid #18-052 - Bleacher Repairs
Speaker(s):  Stan Breeden
Rationale:  Bid #18-052 Bleacher Repairs recommend contracting with Bleachers and Seats for bleacher repairs at various school locations in the amount of $12,311.71 utilizing Williamson County Schools RFP #969 using funds available in 141-E-72620-399 Maintenance of Plant.
Attachments:
5.2.4. 2018 - 2019 Capital Budget Needs
Speaker(s):  Stan Breeden
Rationale:  2018 - 2019 Capital Budget Needs
Attachments:
5.2.5. Revised Budget Amendment for EESI Lighting Upgrade Loan
Rationale:  Revised Budget Amendment for EESI Lighting Upgrade Loan
Attachments:
5.3. Instructional Low Bids/Purchases Over $10,000.00
5.4. Operations Low Bids/Purchases Over $10,000.00
5.4.1. Bid #18-053 - Protective Cases for 2nd Wave of Diploma Student Devices
Rationale: 

Bid #18-053 - Protective Cases for 2nd Wave of Diploma Student Devices

Vendor: Howard Technology Solutions

Amount: $24,300.00 

Account: 141-E-72810-709-000-00000-000

Utilizing a contract with Haywood County Schools RFP# IEM62016

 
Attachments:
5.5. FYI
5.5.1. Attorney Billing
5.5.2. Superintendent Personnel Report
5.5.3. Donations
Rationale: 

Summary of Donations for May 2018

Total Donation                                                 $10,265.00

Spring Hill High School                                        $10,265.00

     Music City Drum and Bugle Corps                      $4,200.00

     18-19 ACT Animal Care Tech Program                   $500.00

     Lady Raiders Softball for Batting/Pitching Cage   $5,565.00

5.5.4. Instructional Travel
5.5.5. Operational Travel
5.5.6. Executive Approvals
Rationale: 
  1. Approved request for the Building Block School for the Arts to use the auditorium at Central High School on May 9, 2018 from 3:30 pm until 4:30 pm, May 11, 2018 from 8:30 am until 11:00 am, and May 12, 2018 from 5:30 pm until 9:00 pm for a play with all use of facilities fees to be applied.
  2. Approved request for the Nashville Cruisers to use the community softball field at Culleoka Unit School beginning April 2018 until July 2018 at times to be announced for softball practice with all use of facilities fees to be waived.
  3. Approved request for Southern Management Services to use the front cafeteria at Spring Hill High School on May 6, 2018 from 2:00 pm until 5:00 pm for a job fair with all use of facilities fees to be waived.
  4. Approved request for school trip: Mt. Pleasant High School Mechatronics Recognition Ceremony - Huntsville, AL - May 4, 2018
  5. Approved request for Columbia American Little League to use the baseball field at Whitthorne Middle School on April 26, 2018, May 10 & 24, 2018, and June 5, 2018 from 5:00 pm until 7:00 pm for T-ball practice with all use of facilities fees to be waived.
5.5.7. Grants
6. ANNOUNCEMENTS AND COMMUNICATIONS
6.1. Reminder of Scheduled Meetings and Closings
Rationale: 

Reminder of Scheduled Meetings and Closings:

Monday, May 21, 2018 Regular Board Meeting, HOPSCH 6 pm

Monday, May 21, 2018 CUS Graduation 7 pm

Tuesday, May 22, 2018 CHS Graduation 7 pm

Wednesday, May 23, 2018 Last Day of School for Students

Thursday, May 24, 2018 MPHS Graduation 7 pm

Friday, May 25, 2018 Last Day of School for Teachers

Monday, May 28, 2018 MCPS Closed for Memorial Day

 

 

7. ADJOURN
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