Public Meeting Agenda: July 16, 2018 at 6:00 PM - July 16, 2018 Board Work Session

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July 16, 2018 at 6:00 PM - July 16, 2018 Board Work Session Agenda

July 16, 2018 at 6:00 PM - July 16, 2018 Board Work Session
1. Roll Call
2. CONSENT ITEMS
2.1. Minutes
2.2. School Trips
Rationale: 
  1. Central High School Basketball Cheer - Citrus Bowl Performance     Orlando, FL     December 29, 2018 - January 2, 2019
2.3. Use of Facilities
Attachments:
3. NEW BUSINESS
3.1. Display of Public Chapter 640
Attachments:
3.2. Instruction
3.2.1. Academic Update
Speaker(s):  Dr. Ron L. Woodard
Rationale:  Updates regarding academic matters from the Curriculum & Instruction Department.
3.2.2. Crayola Professional Learning Proposal
Speaker(s):  Dr. Ron L. Woodard
Rationale:  A brief overview of the Arts Integration Training for professional educators for Aug. 2nd.
Attachments:
3.2.3. Leadership Training
Speaker(s):  Dr. Ron L. Woodard
Rationale:  Professional Development for School Administrators
Attachments:
3.2.4. Items to be considered for Fee Waiver for the 18-19 School Year
Speaker(s):  Beverly Miller and Principals
Rationale:  Items to be considered for Fee Waiver for the 18-19 School Year as recommended by the elementary, middle, and high schools.
Attachments:
3.3. Finance
3.3.1. Executive Approval, Vaco Nashville, LLC extension
Rationale:  Approval to extend the services being provided by Vaco Nashville, LLC until July 19, 2018
3.3.2. Estimated FY19 Federal Programs Budgets for Approval
Speaker(s):  Karen Gagliano
Rationale: 

Approval of FY19 Federal Programs Estimated Budgets for Title IA, Title ID LEA, Title IA Neglected, Title IIA, Title III, Title IV,  Consolidated Admin 

 

                                                

Attachments:
3.3.3. Estimated FY19 Budget Special Education IDEA Programs for Approval
Speaker(s):  Karen Gagliano
Rationale: 

Request approval of the following Estimated FY19 IDEA Programs Budgets for Special Education:

 

IDEA Allocation, IDEA Preschool Allocation, IDEA Supplemental Grant

3.3.4. Estimated FY19 Career and Technical Education Budgets for Approval
Speaker(s):  Karen Gagliano
Rationale: 

Request approval of the Estimated  FY19 Career and Technical Education Budgets in the following programs:

FY19 Carl Perkins Grant by locations

FY19 CTE Federal Governmental Grant for Work Based Learning Camps and Career Fairs by locations

3.4. Policies
3.4.1. Final Adoption
3.4.2. Post Proposed Policies the Required Amount of Time
Rationale: 

Policy 5.106 Application and Employment  and Policy 5.118 Background Investigations - 

Language added in regards to PC 1006 which requires employees to undergo background checks once every 5 years. PC 1006 also requires districts to perform background checks on contract workers and volunteers.  Additional language has been added concerning the district's responsibility regarding DCS and the state's vulnerable person's registry.

Policy 5.203 Recommendations and File Transfers

Language added to include prohibition from entering into non disclosure agreements with an existing or former employee accused of any act of sexual misconduct (PC 938)

Policy 5.305 Family and Medical Leave Act

PC 907 allows employees to use accumulated sick time towards maternity/paternity leave.  Our current policy allowed except in adoption which is considered maternity/paternity leave.  Language striken to reflect removal of limitation (30 days).

Policy 5.802 Qualifications and Duties of the Superintendent

Legal responsibility of the Superintendent to report felony convictions of licensed educators, suspension, dismissals and resignations following allegations of misconduct. (PC 935 / SBR 0520-02-03-09)

Policy 6.200 Attendance

Added Progressive Truancy Intervention (PC 958).  Recommend adoption of TSBA model policy.

 

 

 

 

Attachments:
3.5. Zoning & Facilities
3.5.1. Capital Projects Report
3.5.1.1. ESA Architect's Report
3.5.1.1.1. ESA Architect's Report - BCES
3.5.1.1.2. ESA Architect Report - BCMS
3.5.2. Hewlett Spencer/Bell & Associates Report
3.5.2.1. Battle Creek Elementary School
Attachments:
  • 7/11/2018 at 10:38 AM
3.5.2.2. Battle Creek Middle School
Attachments:
  • 7/11/2018 at 10:38 AM
3.5.3. Trane Report
Attachments:
3.5.4. Project Cost Report
Attachments:
3.5.5. Central High School Budget Update
Speaker(s):  Stan Breeden
Rationale:  Central High School Budget Update
Attachments:
3.5.6. Spring Hill High School Roof Proposal
Rationale: 

Approval of contracting the services of Richard C. Rinks & Associates, In. to perform a roof observation of Spring Hill High Schools roof.

Amount:  $4,000.00

Funds:  Fund 177 Capital Outlay School Improvements funds

Attachments:
3.5.7. Bid 19-001 - Installation of Cooling System for IT Room - SHMS
Speaker(s):  Stan Breeden
Rationale: 

Approval of the installation of a dedicated cooling system for the IT Room at Spring Hill Middle School.

Cost:     $17,258.00

Fund:     177 Capital Outlay funds

3.5.8. Bid 19-002 - Electrical System Repairs at WMS
Rationale: 

Approval of electrical system repairs at Whitthorne Middle School.

Cost:     $40,356.00

Fund:     177 Capital Outlay funds

 
Attachments:
3.5.9. Budget Amendment for EESI Payments
Speaker(s):  Stan Breeden
Rationale:  Request to borrow $1,062,308.01 from Fund Balance in order to make payments to Trane for work performed on the lighting upgrades.  Funds will be reimbursed from the EESI Council once payments are made.  Funds will be paid back to fund balance once project is complete.
Attachments:
4. OTHER BUSINESS
4.1. 2017-18 Annual Superintendent Evaluation
Speaker(s):  Dr. Marczak
4.2. Discussion of working with Rebecca MacFarlane
Speaker(s):  Dr. Marczak
Rationale:  We have an opportunity to spend our last 1/2 day of consulting with Mrs. MacFarlane on Saturday, August 11th.
Attachments:
4.3. Strategic Plan Update
Speaker(s):  Dr. Marczak
Rationale:  This report is to update the Board on the progress of the the implementation of the Strategic Plan which was ratified at the December 2017 Board meeting.  We are using the Microsoft Planner/Outlook digital platform to track and assign tasks inside the Strategic Plan.
4.4. Renewal of Parallel Education Contract
Rationale:  Contract for Parallel Education will expire 08/31/2018.   Recommend to renew contract with Parallel Education for the period 09/01/2018 - 08/31/2019.
4.5. Instructional Low Bids/Purchases Over $10,000.00
4.5.1. Bid 19-002-IN Lenovo Laptops for Central HS
Speaker(s):  Scott Gaines
Rationale: 

I recommend approving the purchase of 81 Lenovo ThinkPad Yoga 11e 5th generations student laptop computers for Central High School Bid #19-002-IN from Title IA funds. 

This purchase will be made using the Buy Board Cooperative Purchasing Contract #498-15 with Howard Technology Solutions.

The Buy Board Purchasing Cooperative was approved at the 6.25.18 BOE Meeting.

Vendor: Howard Technology Solutions.

Cost:     $63,828.00 

Funding Source:  142 E 71100 722 101 03015 500.

Key #:  5

Attachments:
4.5.2. Bid 19-003-IN TI84 Calculators
Speaker(s):  Scott Gaines
Rationale: 

I recommend approving the purchase of 39 10-pack sets of Texas Instruments TI-84 calculators for Columbia Central High School Bid #19-003-IN, per the attached quote.  

This purchase will be made using the Buy Board Cooperative Purchasing Contract #498-15 with Howard Technology Solutions.

The Buy Board Purchasing Cooperative was approved at the 6.25.18 BOE Meeting.

Vendor: Howard Technology Solutions.

Cost:     $53,391.00 

Funding Source:  142 E 71100 722 101 03015 500.

Key #:  5

Attachments:
4.5.3. Bid 19-004-IN SpEd Contracts
Speaker(s):  Lisa Ventura
Rationale: 

I hereby recommend approval of the attached special education contracted services contracts                      Bid #19-004-IN with the independent contractors listed below for the 18/19 school year. 

The total amount for these services is $220,500.00.  The funds for this contract are available in account number:  141-71200-312-691-00000-000.

Summer Gray                      Speech/Language Therapy    $45,000.00
Charity Kimes                      Speech/Language Therapy    $62,000.00
Mary Eleanor Morrow            Speech/Language Therapy    $53,000.00
Lea Andrea Troope, LPC        Counseling                           $60,500.00
Attachments:
4.5.4. Bid #19-005-IN – West Interactive Services Corporation (School Messenger)
Speaker(s):  Dr. Ron Woodard
Rationale: 

Recommend approval of funding the annual renewal of services due in September with West Interactive Services Corporation for our School Messenger and web hosting services Bid #19-005-IN. This cost includes the addition of Battle Creek Elementary and Middle Schools. 

Vendor:  West Interactive Services Corporation

Cost:  $44,659.79 

Funding Account:  General Purpose Office of the Principal 141 E 72410 399 000 school location # 000

Attachments:
4.6. Operations Low Bids/Purchases Over $10,000.00
5. FYI
5.1. Attorney Billing
5.2. Superintendent Personnel Report
5.3. Instructional Travel
Attachments:
5.4. Operations Department Travel
5.5. Executive Approvals
Rationale: 
  1. Approved request for the Tennessee Tornadoes to use the softball field at Spring Hill High School on Mondays, Wednesdays, Fridays, Saturdays, and Sundays beginning July 1, 2018 until June 30, 2019 from 6:00 pm until 8:00 pm for baseball practice with all use of facilities fees to be waived.
5.6. Grants
5.6.1. CTE Governmental Grant for 2018-2019
Speaker(s):  Dr. Lori Brown
Rationale:  Funding from State $25,000.00.
Attachments:
5.7. Donations
Rationale: 

DONATIONS FOR JULY 2018                           $73,377.75 

These donations were collected during the 17/18 school year by the respective schools, but the schools are just now reporting.

Baker Elementary School                                  $6,289.40
Linda Tupper to her room account                                $9.22
Sherry Jackson to the Library                                     $20.00
Donation from the Recycling program                        $216.18
Needy student fund from United Way                      $2,500.00
Donations to the Music Program                             $1,489.00
Donation from ZCA to Cross Country Race                   $25.00
Donation from PTO for Laminator                           $1,795.00
Donation in lieu of selling fundraiser items                 $235.00

Cox Middle School                                           $18,630.76
Mid-TN Motor                                                       $3,800.00
PTO to the Band                                                      $270.00
United Way                                                          $2,500.00
Thompson Station Baptist Church                          $1,669.35
TN Farm Bureau                                                   $9,083.41
Matthew Firm PLLC to Basketball                              $250.00
J. Merritt to Dr. Cornelius' Class Account                   $200.00
Amy Clayborne to Science Account                           $258.00
Lawson & Sons Construction to Boys Basketball         $250.00
McEwen Group to Boys Basketball                            $350.00

Hampshire Unit School                                               $22,397.06
Treadstone Bottlers to 3rd grade classrooms                         $250.00
MRMC to HOSA                                                                  $500.00
The Kula Foundation for School wide positive behavior            $18.31
HCA for School wide positive behavior                                     $4.87
Maury County Recycling for School wide positive behavior     $336.26
Needy student fund from United Way                                $1,500.00
Box Tops for Education for School wide positive behavior       $208.90
Sunshine Fund from HUS staff                                             $620.00
Kristy Brown to UGF (for needy students)                               $20.00
Class of 1953 to UGF (for needy students)                            $305.00
Class of 1953 to UT Partnership                                           $100.00
We Pay (Go FundMe) to UT Partnership                                 $940.72
HUS PTO to UT Partnership                                               $2,500.00
Dr. Goldsmith to UT Partnership                                           $500.00
Farm Credit to UT Partnership                                           $5,000.00
Havill Himes to Baseball for Press box                                  $100.00

McDowell Elementary School                                      $9,493.00
United Way from Aimee Hull                                               $100.00
United Way from Aimee Hull                                                 $43.00
James Bloss to Library                                                       $100.00
Mounger and Molder for Spanish Enrichment                       $580.00
Pam Fitzhugh for Spanish Enrichment                                 $600.00
Lily Jane for Spanish Enrichment                                        $350.00
Donna Matthews for Spanish Enrichment                            $350.00
Matthews Firm for Spanish Enrichment                               $350.00
James Jones for Spanish Enrichment                                  $350.00
Gale and Richard Moore for Spanish Enrichment                  $350.00
Eddie & Susan DeGarmo for Spanish Enrichment                 $100.00
First United Methodist Church for Reading is a Treat             $300.00
Katie Leech for Reading is a Treat                                       $220.00
First Presbyterian Church for Reading is a Treat                   $300.00
Middle Tennessee Law Group for Reading is a Treat                $50.00
Columbia Paint and Wallcover for Reading is a Treat               $50.00
Cheryl Morrison for Reading is a Treat                                 $100.00
St. Luke Faith Circle for Reading is a Treat                           $200.00
Farm Bureau Insurance for Author's Night                        $1,000.00
First Farmers for Literacy Program                                   $3,000.00
Eddie & Susan DeGarmo for Summer Grow Kits                $1,000.00

Mt. Pleasant High School                                                $363.18
Buick Drive For Your Students                                            $338.18 
McNeece Service Company                                                  $25.00

Santa Fe Unit School                                                                     $16,204.35
Brown's Body Shop to Jimmy Tennyson Scholarship                                 $500.00
McGee Properties Family Partner to Jimmy Tennyson Scholarship              $500.00
Truelove Pizza & Grits to Jr Class Prom                                                   $300.00
Potts Brothers Sawmill, LLC to Trap Team                                               $200.00
Lynch Equipment Sales to Trap Team                                                      $200.00
Tennstar, LLC to Trap Team                                                                    $500.00
Tune Up and Exhaust Shop to Trap Team                                                $250.00
Myers Door Company to Trap Team                                                        $300.00
Donna & Billy Malugin to Trap Team                                                       $200.00
WireMasters to Trap Team                                                                  $1,000.00
Midway USA Foundation, Inc. to Trap Team                                          $1,209.00
Sparkman Construction, Inc. to Trap Team                                             $200.00
Law Office of David Bates to Trap Team                                                  $200.00
Mr. Matthew Charles Warren Rawley to Trap Team                                   $200.00
Columbia Rubber & Gasket Co., Inc. to Trap Team                                   $200.00
Vince Scott -- Scott's Framing to Trap Team                                           $200.00
Doo Dads, LLC to Trap Team                                                                 $200.00
Mandy J Mills to Trap Team                                                                   $296.00
John Stanfill Logging to Trap Team                                                        $200.00
Potts Brothers Sawmill, LLC to Trap Team                                              $200.00
Sawdust Home Repair & Remodling to Trap Team                                   $200.00
United Way To General Needy Student Fund                                        $1,000.00
Water Valley FCE to Interact Christmas Project                                      $150.00
Water Valley Community Club Center to Interact Christmas Project       $1,000.00
Community Foundation of Mid TN to Art Kiln                                       $3,000.00
Smelter Service to Student Council                                                       $500.00
Maury County Farm Bureau to FFA/Ag                                                   $500.00
Columbia Girls Fast Pitch Softball to Softball                                          $525.00
Rebecca Lynch for Jr. Class Prom                                                            $20.00
Jana Graves for Jr. Class Prom                                                              $100.00
Rhonda Stewart for Jr. Class Prom                                                        $100.00
Judy Culberson for Jr. Class Prom                                                           $50.00
Shirley Johnson for Library                                                                   $130.00
Connie Diehl for Library                                                                         $20.00
Linda Potts for Library                                                                           $30.00
NRA to Trap Team                                                                               $155.00
Donation from Thompson Station Baptist Church                                $1,669.35

6. ANNOUNCEMENTS AND COMMUNICATIONS
7. ADJOURN
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