Public Meeting Agenda: October 29, 2018 at 6:00 PM - Regular Board Meeting


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October 29, 2018 at 6:00 PM - Regular Board Meeting Agenda

October 29, 2018 at 6:00 PM - Regular Board Meeting
1.1. Welcome
1.2. Roll Call
1.3. Pledge of Allegiance
1.4. Moment of Silence
1.5. Reminder of Mission
Rationale:  The mission of Maury County Public Schools is to provide the educational instruction, tools, and environment for every child to succeed in LIFE as Lifelong Learners, Independent Thinkers, Fearless Innovators, and Exemplary Citizens. 
1.6. Approval of Agenda
1.7. Staff Reporting
2.1. Great Things Happening at Highland Park
Speaker(s):  Kelly Myers, HPES Principal
2.2. Climate & Culture Restroom Project
2.3. Maury County Educators's Association
2.4. Public Delegations
5.1. Minutes
5.2. School Trips
  1. Central High School Competition Cheer     Harvest, AL     November 3, 2018
  2. Spring Hill High School Band/Choir     Indianapolis, IN     November 15-18, 2018
  3. Culleoka Unit School Jr. Beta Club     Nashville, TN     November 18-20, 2018
  4. Spring Hill High School Boys Basketball     Somerset, KY     December 19-22, 2018
  5. Culleoka Unit School MS Honor Students     Atlanta, GA     May 16-18, 2019
  6. Mt. Pleasant High School FFA     Doyle, TN     June 10-14, 2019
  7. Mt. Pleasant High School FFA Educator     Chattanooga, TN     July 15-19, 2019
5.3. Use of Facilities
5.4. 18-19 Textbook Committee
Speaker(s):  Beverly Miller/Dr. Woodard
Rationale:  Recommend approval of the names submitted to serve on the 18-19 textbook committee.
5.5. Budget Amendments
Speaker(s):  Stan Breeden
Rationale:  Review submitted budget amendments.
5.6. Policies to Be Adopted

Policy 3.600 Insurance Management -Public Chapter 991 requires LEAs to maintain liability insurance for students participating in work-based learning. Language added line 5 to reflect this. HIPAA compliance language added to lines 14 and 15.  Legal rerences citations updated.

Policy 1.701 School District Planning - policy in compliance; updated legal reference citations only

Policy 3.212 District Water Testing (NEW)- Public Chapter 977 requires every board of education to develop a policy on reducing potential sources of lead contamination in drinking water in public schools. This law goes into effect on January 1, 2019. It requires that all school facilities built before January 1, 1998 be tested at least every two years and contains reporting requirements. 

Policy 4.206 Special Programs / Homebound Instruction- Previously, state law only addressed homebound instruction for pregnant students. Public Chapter 625 mandated that LEAs expand these programs to cover all students who qualify for homebound instruction. As a result, the State Board expanded its rule to encompass all students that may be eligible for this program based on a physical or mental condition. The State Board also included a new requirement that students be absent for 10 days in order to qualify for this instruction. Accordingly, this policy has been updated to reflect changes in the law.

Policy 6.200 Attendance - Due to changes to State Board of Education Policy 4.100, the excused absences list in policy 6.200 has been modified. College visits and school sponsored activities are no longer excused absences, instead those students may now be counted as present. 

Policy 6.2001 Attendance During Post Secondary Visits (NEW) - State Board of Education Policy 4.100 requires that boards adopt a policy allowing students to participate in college visits. Policy 6.2001 aligns with this new requirement.



5.7. Policies to be Posted

District Acceptance of Donated Technology - policy was recommended to be deleted due to being procedural in nature.  Recommendation for policy to be put back into district policy manual.

Food Service Management - changes submitted by school nutrition department.

5.8. Redistricting Recommendation for Battle Creek Schools
Speaker(s):  Stan Breeden
Rationale:  Redistricting recommendations for new Battle Creek Schools.
5.9. Budget Recommendation for Safety Grant
Speaker(s):  Stan Breeden
Rationale:  Recommendation of the 2018-2019 School Security Grant Funds to be used to complete the
security improvements described on the attached memo from Eric Perryman, Supervisor of
Transportation and Safety. These items were identified during the Threat Assessment as priority
5.10. Bid #19-017 - Intercom Replacement - WES, CMS
Speaker(s):  Stan Breeden
Rationale:  Recommend approval of Bid #19-017 - Intercom Replacement - WES, CMS to System Integrations to replace the intercom systems at Woodard Elementary School and Cox Middle School in the grand total amount of $39,839.03 using available funds in Security Grant funds.
5.11. Bid 19-016-IN Novels for ELA Classes at Central High School
Speaker(s):  Scott Gaines/Dr. Woodard

I hereby recommend approval of Federal Programs purchase of novels for the ELA classes at Central High School from bid 19-016-IN.  The total cost of this bid is $12,704.00 funding for this purchase will come from Title IA.  The account number for this purchase is 142 E 71100 429 101 03015 500. 

Funding Source/Account:  Title IA  Account Number--142 E 71100 429 101 03015 500

Vendor:  Mackin Educational Resources

This purchase is aligned with:

School Goal 2.1.2 Improve Reading/English – increase achievement and growth for all students and subgroups.

It is aligned with Key 3

Strategic Goals 1 and 5

5.12. Bid 19-017-IN ESGI
Speaker(s):  Beverly Miller/Dr. Woodard

I hereby recommend the renewal of Educational Software for Guiding Instruction (ESGI) to be used in Pre–K, Kindergarten and 1st grade. The purchase amount is $18,090.00.

Funding Source:  GP  Funding Account: 141-E-72210-399-000-10200-000.

Vendor:  ESGI

Purchase Aligned with Keys 1 and 2

5.13. Contract Renewal - Renewal of Bid #17-073 - Annual Fire Extinguisher and Kitchen Hood Inspections
5.14. Bid# 19-006 - Renewal of Impero Software

Bid# 19-006 - Renewal of Impero Software

Vendor: Impero Solutions Ltd. 

Amount: $20,875.00 

Account: Technology Funds 141-E-72250-399-000-10500-000

Sole Source Letter Attached

5.15. Bid# 19-015 - Purchase of Buses

Bid# 19-015 - Purchase of Buses

Vendor: Mid-South Bus Center

Amount: $994,058.00

Account: Fund 189 - Education Capital Projects

Utilizing Lauderdale County Schools Bid, Carroll County Schools Bid, and MCPS Bid# 18-014 - Special Needs Buses

5.16. Sale of Surplus Inventory
6.1. Collaborative Conferencing
6.2. Finance
6.2.1. Doug Lukonen
Speaker(s):  Doug Lukonen
Rationale:  Welcome to the new Maury County Finance Director, Mr. Doug Lukonen.
6.2.2. Budget Amendments
Rationale:  Review submitted budget amendments.
7.1. Spring Hill Museum
Rationale:  Presentation by SHHS Teacher Gwynne Evans and students updating the Board on the development of the museum project.
8. FYI
8.1. Attorney Billing
8.2. Superintendent Personnel Report
8.3. Instructional Travel
8.4. Operations Department Travel
8.5. Executive Approvals
  1. Approved request for School Trip: Hampshire Unit School HOSA, Culleoka, TN – Culleoka Unit School HOSA Lock-in, September 21-22, 2018
  2. Approved request for Madison Elite to use the auxiliary gymnasium at Central High School on Sundays beginning September 16, 2018 until December 30, 2018 from 3:00 pm until 6:30 pm for basketball skills training with all use of facilities fees to be applied.
  3. Approved request for Spring Hill AAU Wrestling to use the auxiliary gymnasium at Spring Hill High School on Mondays and Wednesdays beginning September 10, 2018 until February 25, 2019 from 5:30 pm until 8:00 pm for practice with all use of facilities fees to be waived.
  4. Approved request for the Mt. Pleasant Community Development Corporation/Forward Foundation to use the auditorium at Mt. Pleasant Middle School on September 20, 21, 25, & 27, 2018; Tuesdays and Thursdays during October 2018 and November 2018, November 26, 27, 28, 29, & 30, 2018, and December 1 & 2, 2018 from 5:30 pm until 8:30 pm for Mt. Pleasant Community Theater presents The Christmas Bus with all use of facilities fees to be waived.
  5. Approved request for the Culleoka Athletic Booster Club to use the main gymnasium at Culleoka Unit School on October 16 & 18, 2018 from 5:00 pm until 10:00 pm for Culleoka Athletic Booster Club Classic with all use of facilities fees to be waived.
  6. Approved request for the Riverside PTO to use the parking lot at Riverside Elementary School on October 26, 2018 from 5:30 pm until 8:00 pm for a trunk or treat with all use of facilities fees to be waived.
  7. Approved request for SEGD to use the main gymnasium and library at Culleoka Unit School on November 10, 2018 from 9:00 am until 5:00 pm for a puppy raiser mini conference with all use of facilities fees to be waived.
  8. Approved request for School Trip: Columbia Central High School Model UN Club - Murfreesboro, TN - November 9-11, 2018
8.6. Grants
8.7. Donations
8.8. 2017-18 District Accountability
8.9. Capital Projects Report
8.9.1. ESA Architect's Report
8.10. Hewlett Spencer/Bell & Associates Report
8.10.1. Battle Creek Elementary School
8.10.2. Battle Creek Middle School
8.11. Trane Report
8.12. Project Cost Report
8.13. Update of MOU with City of Spring Hill for Battle Creek Schools Property
Rationale:  Update of MOU with City of Spring Hill for Battle Creek Schools Property
8.14. Recommendation for McDowell Property and City Street
Speaker(s):  Stan Breeden
Rationale:  Information on the replacement plan for McDowell Elementary.
8.15. Roof Repair at Spring Hill High School
Speaker(s):  Stan Breeden
Rationale:  Discussion as to what level of repair/replacement should be done at Spring Hill High School
8.16. Annual Report on Facilities
8.17. Quarterly Strategic Plan Update
8.18. Operations Department Travel
9.1. Reminder of Special Meetings and Closures
Rationale:  Motion to approve adjournment.
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