Public Meeting Agenda: December 17, 2018 at 6:00 PM - December 17, 2018 Regular Board Meeting

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December 17, 2018 at 6:00 PM - December 17, 2018 Regular Board Meeting Agenda

December 17, 2018 at 6:00 PM - December 17, 2018 Regular Board Meeting
1. CALL TO ORDER
1.1. Welcome
1.2. Roll Call
1.3. Pledge of Allegiance
Rationale:  Spring Hill Elementary School
1.4. Moment of Silence
1.5. Reminder of Mission
Rationale:  The mission of Maury County Public Schools is to provide the educational instruction, tools, and environment for every child to succeed in LIFE as Lifelong Learners, Independent Thinkers, Fearless Innovators, and Exemplary Citizens. 
1.6. Approval of Agenda
Rationale: 

 

1.7. Recognitions & Announcements
1.7.1. St. Catherine Church
1.7.2. Spring Hill Middle School presentation
1.8. Delegations
1.9. Maury County Educators Association
1.10. Staff Reporting
2. CONSENT ITEMS
2.1. Minutes
Attachments:
2.2. School Trips
Rationale: 
  1. Columbia Central High School Band     Murfreesboro, TN     January 10-12, 2019
  2. Mt. Pleasant High School Drama     Murfreesboro, TN     January 11-12, 2019
  3. Columbia Central High School Band     Murfreesboro, TN     January 17-19, 2019
  4. Columbia Central High School Cheer     Orlando, FL     February 6-12, 2019
  5. Culleoka Unit School FBLA     Chattanooga, TN     March 10-13, 2019
  6. Columbia Central High School Soccer     Foley, AL     April 5-7, 2019
2.3. Use of Facilities
Attachments:
2.4. ESa Request for Section 179D Energy Allocation
Speaker(s):  Stan Breeden
Rationale:  ESa Request for Section 179D Energy Allocation
Attachments:
2.5. Bid 19-025 - HVAC Classroom Replacements - Santa Fe Unit School
Speaker(s):  Stan Breeden
Rationale: 

Approval of Bid 19-025 - HVAC Classroom Replacements - Santa Fe Unit School in the amount of $48,627.00.

Fund:  2017-2018 Fund 177 Capital Outlay - Building Construction funds

Attachments:
2.6. Contract with Rinks Roofing for Engineering Services for Roof Repairs/Replacements at Santa Fe Unit School, Hampshire Unit School and Mt. Pleasant High School
Speaker(s):  Stan Breeden
Rationale: 

Approval of contracting the services of Rinks Roofing for the engineering services for roof repairs/replacements at Santa Fe Unit School, Hampshire Unit School and Mt. Pleasant High School in the amount of $49,750.00.

Funds available in 2018-2019 Capital Outlay Fund 177 - Building Construction

Attachments:
2.7. Bid 19-024 - Camera Upgrade - JBES, MES, MPES, RES, WES, WMS
Speaker(s):  Stan Breeden
Rationale: 

Approval of Bid 19-024  - Camera Upgrade - Joseph Brown Elementary School, McDowell Elementary School, Mt. Pleasant Elementary School, Riverside Elementary School, Woodard Elementary School and Whitthorne Middle School including the Tech Shop in the grand total amount of $84,251.90.

Fund:  Safety Grant Funds

Attachments:
2.8. Monthly Financials
Speaker(s):  Doug Lukonen
2.8.1. September 2018 Financials
Speaker(s):  Doug Lukonen
Rationale:  September 2018 financials for review
Attachments:
2.8.2. October 2018 Financials
Speaker(s):  Doug Lukonen
Rationale:  October 2018 Financials for review
Attachments:
2.9. School Nutrition Budget Amendments
Speaker(s):  brian parkhurst
Rationale: 

To meet Fed Reg. 210.19 (a)(2) 17-18 excess balance School Nutrition 143 fund moved to current 18-19 budget

 

 

 

 

2.10. Budget Amendments
Rationale: 

Approval of the following:

BA-8053 Principal Pipeline Grant (Benefits)

BA-8055 Insurance Recovery

BA-8056 Salary Study

Attachments:
2.11. Final Adoption
2.12. Policies to be Posted
2.12.1. Policy 3.202 - Emergency Preparedness Plan
Rationale:  Update policy regarding safety drills to align with changes to state law
Attachments:
  • 12/11/2018 at 3:59 PM
2.12.2. Policy 3.400 - Student Transportation Management
Rationale:  Updated policy to align with new state requirements
Attachments:
  • 12/11/2018 at 3:59 PM
2.12.3. Policy 4.211 - Work Based Learning
Rationale:  NEW POLICY - required to adopt a policy for evaluation and assessment of work-based learning experiences
Attachments:
  • 12/11/2018 at 3:59 PM
2.12.4. Policy 6.404 - Acquired Immune Deficiency Syndrome
Rationale:  Added provision in policy regarding infection control  (TSBA recommended)
Attachments:
2.12.5. Policy 6.413 - Concussion Policy
Rationale:  NEW POLICY - required to adopt a policy addressing the prevention and treatment of concussions
Attachments:
  • 12/11/2018 at 3:59 PM
2.12.6. Policy 6.414 - Cardiac Arrest
Rationale:  NEW POLICY - policy required addressing the prevention and treatment of sudden cadiac arrest
Attachments:
  • 12/11/2018 at 3:59 PM
2.13. Operations Low Bids/Purchases Over $10,000.00
2.13.1. Renewal of the Master Service Agreement with ENA Services
Attachments:
2.14. Regents ATM MOU
Speaker(s):  Dr. Chris Marczak
Rationale:  Please see attached a proposed memorandum of understanding between Regents Bancservices and MCPS to set up ATMs at Mt. Pleasant HS, Central HS, Santa Fe, Culleoka, and Hampshire.  Spring Hill HS already has an ATM with Listerhill on site.  This MOU has been been vetted by Mr. Wolaver.
Attachments:
3. NEW BUSINESS
3.1. ZONING & FACILITIES
3.1.1. Approval of Schematic Design for Replacement of McDowell Elementary
Speaker(s):  Stan Breeden
Rationale:  Approval of Schematic Design for Replacement of McDowell Elementary.
3.1.2. Update on Programming Phase of Design for Addition to Spring Hill High School
Speaker(s):  Stan Breeden
Rationale:  Approval for ESa to proceed with schematic design as per programming recommendation to serve 1800 students.
Attachments:
3.1.3. Bid 19-026 - HVAC Renovation & Doors & Window Replacements - Hampshire Unit School
Speaker(s):  Stan Breeden
Rationale: 

Approval of Bid 19-026 - HVAC Renovation and Doors & Window Replacements - Hampshire Unit School in the grand total amount of $2,247,770.00

FUND:  2017 – 2018 Capital Outlay Fund 177-Building Construction funds: $1,237,029.00

            2016 – 2017 Capital Outlay Fund 177 School Improvement funds: $1,010,741.00

3.1.4. Bid 19-027 - HVAC Renovation and Doors & Window Replacements - Highland Park Elementary School
Speaker(s):  Stan Breeden
Rationale:  Approval of Bid 19-027 - HVAC Renovation and Doors & Window Replacements - Highland Park Elementary School
3.1.5. RFP for Construction Management Services
Speaker(s):  Stan Breeden
Rationale:  Approval of issuing the attached Request for Proposal for the professional services of a construction manager for facility improvements at Maury County Public School’s facilities system-wide.
Attachments:
4. OTHER BUSINESS
4.1. Instructional Low Bids/Purchases Over $10,000.00
4.1.1. Bid 19-021-IN Holt-McDougal On-Line Resources
Speaker(s):  Dr. Woodard
Rationale: 

I recommend approving the purchase of the Holt/McDougal on-line resources renewal to support the instructional needs of 9th through 12th grades in ELA and Math subject areas with the currently used textbooks. 

Cost:  $36,918.00

Funding for this purchase will come from 141 E 71100 399 00000 + school location

Purchase will impact KEY 5

Attachments:
4.1.2. Bid 19-022-IN iReady Math Grades 5th thru 8th
Speaker(s):  Dr. Woodard
Rationale: 

Based on the purchase and implementation of the Ready Math program in grades K thru 4, the Curriculum and Instruction team is recommending approval to purchase the Ready Math program for grades 5 thru 8. 

Cost:  $72,485.68

Funding Source account 141 E 71100 449 00000 000 (Textbooks).

KEYS 3 and 4

Attachments:
4.2. Superintendent Mid-Year Evaluation; Further Discussion
Speaker(s):  Dr. Chris Marczak
Rationale:  Motion to waive policy
5. FYI
5.1. Attorney Billing
5.2. Superintendent Personnel Report
Attachments:
5.3. Instructional Travel
5.4. Operational Travel
5.5. Executive Approvals
Rationale: 
  1. Approved request for Kniambi Jarrett to use the gymnasium at Spring Hill Middle School on Fridays from 4:30 pm until 6:30 pm and Saturdays from 10:00 am until 11:00 am beginning November 16, 2018 until April 20, 2019 for volleyball lessons with all use of facilities fees to be waived.
  2. Approved request for the Boys and Girls Club of Maury County to use the theater at Spring Hill Middle School December 13, 2018 from 5:30 pm until 7:30 pm and December 14, 2018 from 5:30 pm until 8:00 pm for the 2nd Annual BGC Christmas Show with all use of facilities fees to be waived.
  3. Approved request for Winston Harlan to use the gymnasium at Horace O. Porter School at College Hill on November 24, 2018 from 4:00 pm until 9:00 pm for men concert/congregation meeting with all use of facilities fees to be waived.
  4. Approved request for Meadowbrook HOA to use the small cafeteria at Marvin Wright Elementary School on November 28, 2018 from 6:00 pm until 8:00 pm for a HOA meeting with all use of facilities fees to be waived.
  5. Approved request for Woodland Trace HOA to use the small cafeteria at Marvin Wright Elementary School on December 3, 2018 from 6:00 pm until 8:00 pm for a HOA meeting with all use of facilities fees to be waived.
  6. Approved request for Villas at Meadowbrook HOA to use the small cafeteria at Marvin Wright Elementary School on December 5, 2018 from 6:00 pm until 8:00 pm for a HOA meeting with all use of facilities fees to be waived.
  7. Approved request for the Culleoka Diamond Booster Club to use the cafeteria at Culleoka Unit School on December 15, 2018 from 12:00 pm until 9:00 pm for the Culleoka Diamond Booster Club Middle School Formal Dance with all use of facilities fees to be waived.
  8. Approved request for Stage Right School of Performing Arts to use the theater at Spring Hill Middle School on December 15, 2018 from 12:00 pm until 5:00 pm for a performance of “I Believe” with all use of facilities fees to be applied.
  9. Approved request for Boy Scouts of America to use the library at Spring Hill High School on December 3, 2018  and January 7, 2019 from 5:00 pm until 9:00 pm for troop meetings with all use of facilities fees to be waived.
  10. Approved request for the Baker PTO to use the cafeteria at J.R. Baker Elementary School on December 13, 2018 from 4:30 pm until 7:00 pm for a benefit dinner with all use of facilities fees to be waived.
  11. Approved request for Xtreme Performance Volleyball Club to use the gymnasium at Spring Hill Middle School beginning December 4, 2018 until January 29, 2019 at various times for volleyball with all use of facilities fees to be waived.
5.6. Grants
5.7. Donations
Rationale:  DONATIONS FOR DECEMBER 2018                                                                 $6,304.79 

Central High School                                                                                         $4,749.79 
Donation from Reams & Carey Powers to Missy Todd for Football Cheer                  $3,749.79 
Donation from Northside Medical Professionals to Missy Todd for Football Cheer      $1,000.00 

Culleoka Unit School                                                                                           $550.00 
The Benevity Community Impact Fund to be split between Band & Baseball               $500.00 
The Sanders Family to Band                                                                                    $50.00 
               
Highland Park Elementary School                                                                     $200.00 
Gold Wing Road Riders Assoc. to Megan Cathey                                                     $100.00 
Gold Wing Road Riders Assoc. to Teresa Lyle                                                         $100.00 

Santa Fe Unit School                                                                                         $275.00 
Library Memorials for Randall Baker:
Barbara Woodard                                                                                                  $25.00 
Wanda Kelly                                                                                                         $50.00 
Carol Baker                                                                                                          $50.00 
Goshen United Methodist Church, Inc.                                                                   $150.00 

Whitthorne Middle School                                                                                  $530.00 
HCA Caring for the Community to WMS Band                                                           $30.00 
Riverbend Nurseries (50 pumpkins) to 5th grade Art                                                  $0.00 
Anonymous Donation Individual Donor, no specific designated teacher/department   $500.00 
5.8. Compliance Report
Rationale:  This Compliance Report is one document used by the Tennessee Department of Education (TDOE) in the annual process of ensuring local education agencies (LEAs) are in compliance with all state laws and State Board of Education (SBE) rules. All LEAs must complete this form, including the Area of Non-Compliance page if applicable, and return it to the TDOE.
5.9. Annual Review Section 5
5.10. DIPLOMA
Speaker(s):  Mrs. Donna Morency
Rationale:  Discussion on the results of the December 3rd community meeting on the next phase of the DIPLOMA program.
5.11. Maury Alliance
Speaker(s):  Mrs. Bettye Kinser/Dr. Chris Marczak
Rationale:  Discussion to re-establish financial partnership with the Maury Alliance.
5.12. MCPS Strategic Plan: Salaries
Rationale: 

This discussion will be about amending the MCPS Strategic Plan to incorporate planning on where we want employee salaries to be by 2023.

This can most likely be goal 5.9 under Resiliency.

Attachments:
6. Capital Projects Report
6.1. ESA Architect's Report
Attachments:
6.2. Hewlett Spencer/Bell & Associates Report
6.2.1. Battle Creek Elementary School
Attachments:
6.2.2. Battle Creek Middle School
Attachments:
6.3. TRANE Report
Attachments:
6.4. Project Cost Report
Attachments:
7. ANNOUNCEMENTS AND COMMUNICATIONS
7.1. Reminder of Scheduled Meetings and Closings
Rationale: 

Thursday, December 20, 2018 Early Dismissal

Friday, December 21-January 8, 2019 Winter Break

Monday, January 14, 2019 Board Work Session 6:00 pm at Horace O. Porter School

Monday, January 21, 2019 No School, MLK Day

Monday, January 28, 2019 Regular Board Meeting 6:00 pm at Horace O. Porter School

 

8. ADJOURN
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