Public Meeting Agenda: January 28, 2019 at 6:00 PM - January 28, 2018 Regular Board Meeting


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January 28, 2019 at 6:00 PM - January 28, 2018 Regular Board Meeting Agenda

January 28, 2019 at 6:00 PM - January 28, 2018 Regular Board Meeting
1.1. Welcome
1.2. Roll Call
1.3. Pledge of Allegiance
Rationale:  Baker Elementary School
1.4. Moment of Silence
1.5. Reminder of Mission
Rationale:  The mission of Maury County Public Schools is to provide the educational instruction, tools, and environment for every child to succeed in LIFE as Lifelong Learners, Independent Thinkers, Fearless Innovators, and Exemplary Citizens. 
1.6. Approval of Agenda with the addition of Projected Costs to Design and Build SHHS Addition and defer Golf Learning Center
1.7. Recognitions & Announcements
Rationale:  Jon Micah Clanton, Principal at Baker Elementary and students.
1.7.1. Mayor Andy Ogles presentation for the school board.
1.7.2. Battle Creek Elementary School principal and Battle Creek Middle School principal introduction
Speaker(s):  Dr. Ron Woodard
1.8. Maury County Educators Association
1.9. Delegations
1.10. Staff Reporting
2.1. Minutes
2.2. School Trips
  1. Culleoka Unit School Eclipse Touring Choir     Albertville, AL     February 1-2, 2019
  2. Spring Hill High School Band Winter Guard     Hoover, AL     February 2, 2019
  3. Mt. Pleasant High School Band     Clarksville, TN     February 14-16, 2019
  4. Spring Hill High School Band Winter Guard/Percussion     Madison, AL     February 23, 2019
  5. Culleoka Unit School Hosa     Chattanooga, TN     March 24-27, 2019
  6. Columbia Central High School Winter Guard     Bowling Green, KY     March 30, 2019
  7. Columbia Central High School Indoor Drumline     Bowling Green, KY     March 31, 2019
  8. Culleoka Unit School Baseball     Chattanooga, TN     April 18-20, 2019
2.3. Use of Facilities
2.4. Resolution: Supporting the Exemption of Military Veterans, Reservists, and National Guard Members from the TN Age Requirement to Drive Buses
Speaker(s):  Rep. Cepicky/Dr. Marczak
2.5. Bid 19-028 - Fire Alarm Upgrades - CUS, HOPSCH
Speaker(s):  Stan Breeden
Rationale:  Approval of the low bid from Preventia in the amount of $143,638.00 for the fire alarm system upgrades at Culleoka Unit School and Horace O. Porter School at College Hill.  Funds are available in 2018 - 2019 Fund 177 Capital Outlay – Building Construction.
2.6. Bid 19-032 - Design Engineering for HVAC Renovations - RES
Speaker(s):  Stan Breeden
Rationale:  Approval of the design engineering services associated with the renovations of the HVAC at Riverside Elementary School in the amount of $15,377.00 using available 2018-2019 fund 177 Capital Outlay – Building Construction funds.
2.7. Budget Amendments
Speaker(s):  Doug Lukonen

Review submitted budget amendments for approval:

BA 8057  Boiler Certificate Fees

BA 8058  Title IA Budget Revisions

BA 8059  Title III Budget Revisions

BA 8060  Special Education Reallocation of Funds for Personnel Shortages

BA 8061  IDEA Part B Additional Revenue

BA 8062  IDEA Preschool Additional Revenue

BA 8063  TVA Incentive Funds
2.8. Policies To Post
Rationale:  Add Mr. Karl Lang's name and contact information to policies.  Mr. Lang serves as a District Complaint Manager as well as the MCPS Federal Rights Coordinator for Title VI and Title IX.
2.9. Final Adoption
2.10. Surplus Textbooks
Speaker(s):  Dr. Woodard

This item was on the November work session agenda but was not transferred to the agenda for the regular monthly meeting to be voted on.

Recommend approval to sell surplus textbooks on


2.11. Bid 19-023-IN PowerSchool (SIS Software)
Speaker(s):  Dr. Woodard

I hereby recommend approving the funding for our student management services software for the 18/19 school year with PowerSchool formerly Chalkable (INOW) Bid 19-023-IN.

The funds are available in Fund 141 E 72410 399 000 location number.

Amount of $24,686.82

This purchase is not aligned with any key.

At the end of the 18-19 school year we will be transitioning to a new vendor. 
2.12. Bid #19-019 - Fall GovDeals (FYI)

Bid #19-019 - Fall GovDeals (FYI)


3.1. Instruction
3.2.1. Mt. Pleasant High School Water Invoice
Speaker(s):  Kate Collier, City Manager, Mt. Pleasant
3.2.2. GMP from Hewlett Spencer for School Improvements

Approval of the Guaranteed Maximum Price from Hewlett Spencer for
facility improvements at the location listed below in the grand total amount of $4,282,300:

Cox Middle School
Baker Elementary School
Culleoka Unit School
Mt. Pleasant Elementary School
Mt. Pleasant High School
Joseph Brown Elementary School
Horace O. Porter School at College Hill
Highland Park Elementary School
Randolph Howell Elementary School
Santa Fe Unit School
Spring Hill Elementary School
Whitthorne Middle School

The funds are available as follows:

141 Safety Grant funds Corridor Wall at Brown $ 40,000
141 Capital Projects Bus Canopy at SFUS $ 40,000
141 Capital Projects Carryover Funds Fire Marshall Required Repairs $ 9,437.36
177 Capital Outlay Remaining Projects $4,192,862.64
TOTAL $4,282,300.00

3.2.3. Projected Costs to Design and Build SHHS Addition
3.3. Resolution: Agricultural Center Letter of Support
Speaker(s):  Rep. Cepicky/Dr. Marczak
Rationale:  Representative Scott Cepicky is seeking support from the MCPS School Board in favor of an Agricultural Center being built at the Maury County Park.  The school system would benefit in having a multi-use space for special events and the ability to partner on agriculturally based academic events for students and staff.   
3.4. Golf Learning Center
Speaker(s):  Rodney Cole/Chris Poynter
Rationale:  This is a presentation from Rodney Cole, Maury County resident and PGA Professional, who is interested in partnering with MCPS to construct a Short 30 Golf Learning Center on school property for the benefit of students and the community.  Mr. Cole is looking for support from the Board to continue the project implementation with action items coming later in Spring 2019.
Speaker(s):  Doug Lukonen
3.5.1. Monthly Financials
Speaker(s):  Doug Lukonen
3.5.2. Budget Amendment
Speaker(s):  Doug Lukonen

Review and approve the following budget amendments:

BA 8065 - Tennessee Arts Commission Revenue

BA 8066 - Contracted Services Cleanup

BA 8067 - Reclass Funds within Budget to Meet Overages

4.1. Instructional Low Bids/Purchases Over $10,000.00
4.1.1. Bid 19-024-IN Edupoint Synergy - Student Management System
Speaker(s):  Dr. Woodard

Bid 19-024-IN Edupoint Synergy - Student Management System using state contract 39626

The Tennessee Department of Education will be phasing out the current EIS data system which provides two-way communication between our enrollment numbers to determine the appropriate level of district funding.  The state is now adopting a system called EDFI.  Unfortunately, the new system is not compatible with our current vendor (Chalkable), which necessitates the need to select a new vendor.  All school districts across the state who are currently contracted with SMS vendors who are not compatible with EDFI will have to make the change. The state provides a subsidy to assist districts with the costs that are associated with the data system.  It is my understanding that the subsidized cost is $1.55 per student.

We are using the statewide contract for this SMS purchase with Edupoint.  The current state contract 39626 expires 6/30/19.  The state is currently drafting new contracts with the 5 vendors they have vetted for the student management software.  Once the documents have been finalized, they will be sending us those along with the new contract number for the new contract which will run through 2024.  We will amend documents to reflect the new number once we receive it.

Item Description Cost
Implementation costs (due upfront)                                                           $66,813.00
due starting 7/1/2019 for subscription costs for the 2019-20 school year      $36,639.00
TOTAL                                                                                                   $103,452.00

Funding for Start up Cost
$30,349    GP account 141 E 72210 399 Other Contracted Services from FY19
$36,464    would come from BEP Growth funding which will be received in February

2019-20 School Year Funding
$36,639    GP account 141 E 72410 Office of the Principal 


4.2. Operations Low Bids/Purchases Over $10,000
4.2.1. Bid #19-030 - Purchase of Maintenance Vehicle

Bid #19-030 - Purchase of Maintenance Vehicle

Vendor: Ford of Murfreesboro

Amount: $33,794.00

Account: Maintenance Fund 141-E-72620-717-000-10420-000

Utilizing TN Statewide Contract #209 - Vehicles, Contract #56446

5. FYI
5.1. Attorney Billing
5.2. Superintendent Personnel Report
5.3. Instructional Travel
5.4. Operational Travel
5.5. Executive Approvals
  1. Whitthorne Middle School Jazz Band       Murfreesboro, TN           January 10-12, 2019
  2. Whitthorne Middle School Band              Murfreesboro, TN           January 17-19, 2019
  3. Approved request for Columbia Soccer Association to use the football field and gymnasium at Spring Hill Middle School on Sundays from 2:00 pm until 5:00 pm and Mondays from 6:00 pm until 8:00 pm beginning January 13, 2019 until March 25, 2019 for u14 girls travel practice with all use of facilities fees to be waived.
  4. Spring Hill Middle School Band               Murfreesboro, TN           January 17-19, 2019
  5. Spring Hill High School Band – Winter Percussion     Bowling Green, KY     January 31, 2019
  6. Approved request for The Bridge Church to use the theater and cafeteria at Columbia Central High School on Saturdays from 8:00 am until 11:30 am and Sundays from 6:00 am until 2:00 pm beginning January 5, 2019 until December 29, 2019 for church services with all use of facilities fees to be applied.
  7. Approved request for Columbia Soccer Association to use the gymnasium at Spring Hill Middle School on January 17, 24, & 31, 2019 from 5:30 pm until 7:30 pm for soccer practice with all use of facilities fees to be waived.
  8. Approved request for Hideout Pictures to use Mt. Pleasant High School on January 21, 2019 from 12:00 pm until 8:00 pm for a music video for Colt Ford with all use of facilities fees to be applied.
5.6. Grants
5.7. Donations
5.8. Capital Projects Report
5.8.1. ESA Architect's Report
5.9. Hewlett Spencer/Bell & Associates
5.9.1. Battle Creek Elementary
5.9.2. Battle Creek Middle
5.10. TRANE Report
5.11. Project Cost Report
Speaker(s):  Stan Breeden
5.12. MCPS Academic Manual and Progression Plan
Speaker(s):  Dr. Woodard

The academic manual is a collaborative culmination of protocols and procedures that will serve as a practical guide for school counselors and school administrators.  The information contained within the manual has been aligned with the State Board of Education, the Tennessee Department of Education and Maury County Public School policies as well. We are showing the board this manual. 

5.13. Athletics Strategic Plan
Speaker(s):  Mr. Lang/Mr. Poynter
Rationale:  In line with Strategic Plan 1.2, attached is the MCPS Athletics and Arts Strategic Plan for the Boards' information.
5.14. Fire Sciences
Speaker(s):  Ty Cobb/Phillip Grooms

Columbia Fire Chief Ty Cobb and Mt. Pleasant Fire Chief Phillip Grooms are seeking the Boards' support in adding Fire Sciences to the MCPS CTE program in partnership with Columbia State. 

Dr. Marczak was able to meet with Columbia State President, Dr. Janet Smith, before the Christmas Break and Columbia State is interested in pursuing a partnership with MCPS for Fire Sciences.

5.15. Strategic Plan 1.7: Academic Excellence
Speaker(s):  Dr. Marczak
Rationale:  This is the quarterly update to satisfy Strategic Plan 1.7, Academic Excellence: Include specific targets, measures and strategies within the strategic plan, and monitor these at school, head office and School Board levels regularly.  Report to the School Board, in a written report, for Board Meeting updates to the Strategic Plan.
5.16. TN College of Applied Technology Hohenwald/SHHS Partnership
Rationale:  Attached letter regarding a CTE Partnership between TCAT Hohenwald and SHHS

Thank you to Baker Elementary School for the artwork, Pledge Allegiance and songs.

Thank you to the Maury County School Board Members.

6.1. Reminder of Scheduled Meetings and Closings
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