Public Meeting Agenda: September 12, 2011 at 7:00 PM - Annual Budget Hearing, Tax Request Hearing & Regular Meeting of the Kearney Board of Education

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September 12, 2011 at 7:00 PM - Annual Budget Hearing, Tax Request Hearing & Regular Meeting of the Kearney Board of Education Agenda

September 12, 2011 at 7:00 PM - Annual Budget Hearing, Tax Request Hearing & Regular Meeting of the Kearney Board of Education
1. Annual Budget Hearing - Convene hearing Discussion and input Close hearing
Rationale:  Mr. Chris Nelson, Director of Finance, will conduct the annual budget hearing for the 2011-2012 school year.
2. Tax Request Hearing - Convene hearing Discussion and input Close hearing
Rationale:  Mr. Chris Nelson will conduct the annual tax request hearing on the taxes to support the various budgets of the Kearney Public Schools.
3. Routine Business
Recommended Motion(s):  Motion to approve the minutes of the November 8, 2010 meeting
3.A. Call to Order
3.B. Invocation
Rationale:  Pastor Chad Laughrey from the Countryside Christian Church will give the invocation.
3.C. Pledge of Allegiance
Attachments:
3.D. Roll Call
3.E. Public Participation
Rationale:  This is the portion of the meeting that is set aside for public participation.  If anyone wishes to speak to an item that is not on the agenda, they should identify themselves at this time.  Our guideline is to allow 5 minutes per individual or 20 minutes per group.  If anyone wishes to speak to an item that is on the agenda, they may do so when that item is being discussed.  This is an open, public meeting and a copy of the Open Meetings Law is posted in this room.
3.F. Approval of Agenda
Recommended Motion(s):  Motion to approve the agenda for this evening's meeting, as presented.
Action(s):
Motion to approve the agenda for this evening's meeting, as presented. Passed with a motion by Julie Agard and a second by Tim Higgins.
No Action(s) have been added to this Agenda Item.
4. Presentations
4.A. 2011-2012 Enrollment Report
Rationale:  Dr. Maher will report on this fall's enrollment figures in the Kearney Public Schools.  The official fall enrollment is taken on the last Friday in September. 
4.B. Construction Update
Rationale:  George Volz from CPM will report to the Board of Education on progress made on the various construction projects in the district. 
5. Consent Agenda
Recommended Motion(s):  Motion to approve the items on the Consent Agenda, as presented
Action(s):
Motion to approve the items on the Consent Agenda, as presented Passed with a motion by Tim Higgins and a second by Rosemary Northwall.
No Action(s) have been added to this Agenda Item.
Attachments:
5.A. Approval of the Minutes of the August 8, 2011 Regular Meeting, as presented.
Recommended Motion(s):  Move to approve the minutes of the August 8, 2011 regular Board of Education meeting, as presented.
5.B. Approval of the September claims, as presented.
Recommended Motion(s):  Move to approve the September claims, as presented.
5.C. Approval of the September financial reports, as presented
Recommended Motion(s):  Move to approve the September Financial Reports, as presented.
5.D. Approval of Change Orders P-008 and B-006
Rationale:  Change Order P-008 for the addition and renovation project at Park Elementary School contains the following 9 items:

1.    The addition of $2,600.00 to add closures to the corridor doors to the mechanical and electrical rooms
2.    The addition of $113.00 to paint the floor in the pantry/food service office
3.    The addition of $395.00 to construct a bulkhead to conceal the piping to transition between two rooms
4.    The addition of $3,235.00 to build a smoke separation between the corridor and the classrooms
5.    The addition of $1,031.00 to replace deteriorated piping in toilets T101A and B
6.    The addition of $2,071.00 to build an external chase under the roof overhang for a ductwork transition
7.    The addition of $9,641.00 to do directional boring under the building to make the connection to the fire main
8.    The addition of $1,608.00 to relocate the light switches and add electrical outlets to service the "TW"
9.    The addition of $962.00 to fill in an existing skylight above the ceilings

The total of the items in Change Order P-008 for the Park Elementary School addition and renovation project is $21,656.00.


Change Order B-006 for the Bryant Elementary School addition and renovation project contains the following items:

1.    The addition of $2,363.00 for floor fill in the kitchen area, toilets and vestibules
2.    A deduction of $560.00 for a reduction in wall thickness behind insulated panels
3.    The addition of $1,838.00 to paint the door frames to match the newly painted walls
4.    The addition of $1,004.00 to finish tile on the south wall in the conference room and in the vestibule
5.    The addition of $920.00 to modify the electrical panel LPB changes
6.    The addition of $2,260.00 for door closures in the electrical and mechanical rooms
7.    The addition of $942.00 for a new motor for the kitchen exhaust hood that would supply the necessary voltage
8.    The addition of $3,613.00 to correct several electrical deficiencies in the project

The total cost of Change Order B-006 for the Bryant Elementary School addition and renovation project is $11,920.00.


Recommended Motion(s):  Move to approve the following Change Orders: Change Order P-008 for the addtion and renovation project at Park Elementary School contains the following 9 items: 1. The addition of $2,600.00 to add closures to the corridor doors to the mechanical and electrical rooms 2. The addition of $113.00 to paint the floor in the pantry/food service office 3. The addition of $395.00 to construct a bulkhead to conceal the piping to transition between two rooms 4. The addition of $3,235.00 to buld a smoke separation between the corridor and the classrooms 5. The addition of $1,031.00 to replace deteriorated piping in toilets T101A & B 6. The addition of $2,071.00 to build an external chase under the roof overhang for a ductwork transition 7. The addition of $9,641.00 to do directional boring under the building to make the connection to the fire main 8. The addition of $1,608.00 to relocate the light switches and add electrical outlets to service the "TW" 9. The addition of $962.00 to fill in an existing skylight above the ceilings The total of the items in Change Order P-008 for the Park Elementary School addition and renovation project is $21,656.00. Change Order B-006 for the Bryant Elementary School addition and renovation project contains the following 8 items: 1. The addition of $2,363.00 for floor fill in the kitchen area, toilets and vestibules 2. The deduction of $560.00 for a reduction in wall thickness behind insulated panels 3. The addition of $1,838.00 to paint the door frames to match the newly painted walls 4. The addition of $1,004.00 to finish tile on the south wall in the conference room and in the vestibule 5. The addition of $920.00 to modify the electrical panel LPB changes 6. The addition of $2,260.00 for door closures in the electrical and mechanical rooms 7. The addition of $942.00 for a new motor for the kitchen exhaust hood that would supply the necessary voltage 8. The addition of $3,613.00 to correct several electrical deficiencies in the project The total cost of Change Order B-006 for the Bryant Elementary School addition and renovation project is $11,920.00.
5.E. Approval of September Professional Advancements, as presented.
Rationale:  Norma Hledik has presented a number of professional advancements for teaching staff for the 2011-2012 school year, for Board of Education approval this month.
Recommended Motion(s):  Move to approve professional advancements for the teaching staff indicated in the enclosure, for the 2011-2012 school year.
5.F. Approval of the Northeast PTO Annual Self-Audit Report for the 2010-2011 School Year
Rationale:  The Northeast Elementary School PTO has presented its annual self-audit report for the 2010-2011 school year, for Board of Education approval. 
Recommended Motion(s):  Move to accept the Northeast Elementary School PTO annual self-audit report for the 2010-2011 school year, as presented.
5.G. Approval of the Meadowlark PAC Annual Self-Audit Report for the 2010-2011 School Year
Rationale:  The Meadowlark PAC has submitted its annual self-audit report for the 2010-2011 school year and would ask that the Board of Education approve it.
Recommended Motion(s):  Move to approve the Meadowlark PAC annual self-audit report for the 2010-2011 school year, as presented.
5.H. Approval of the Emerson PTO Annual Self-Audit Report for the 2010-2011 School Year
Rationale:  The Emerson PTO has presented its annual self-audit report for the 2010-2011 school year for Board of Education approval.
Recommended Motion(s):  Move to approve the Emerson PTO annual self-audit report for the 2010-2011 school year, as presented.
5.I. Second and Final Reading Approval of New & Revised Special Education Policies & Rules
Rationale:  Last month, the Board of Education reviewed and gave first reading approval to the new and revised special education policies and rules.  Since we have not received additional input regarding these documents, we will present them for second and final reading approval at the September 12 Board of Education meeting.
Recommended Motion(s):  Move to give second and final reading approval to the following new and revised Board of Education policies and rules regarding special education, as presented: Policy 6500 (Implementation and Interpretation of Special Education Policies); Policy 6500.1 (Free Appropriate Public Education); Policy 6500.2 (Full Educational Opportunity Goal); Policy & Rule 6500.4 (Access to Instructional Materials); Policy & Rule 6500.5 (Prohibition on Mandatory Medication); Policy 6501 (Identification of Students with Disabilities: Child Find); Policy 6501.1 (Identification, Evaluation and Verification); Policy & Rule 6501.7 (Over-Identification and Disproportionality); Policy 6504 (Transition from Early Intervention Services to Preschool Programs); Policy 6505 (Participation in District-wide Assessments); Policy 6506 (Least Restrictive Environment); Policy 6507 (Children in Non-Public Schools); Policy 6508 (Procedural Safeguards); Policy 6508.7 (Surrogates); Policy 6509 (Transportation)and Policy 6511 (Disciplinary Action for Special Education Students).
5.J. Approval of Revisions to 125 Benefits Plan
Rationale:  Norma Hledik is presenting revisions to the 125 Employee Benefit Plan for the employees of the Kearney Public Schools, to exclude the option of purchasing
over-the-counter drugs, and include a tax-free transportation program to the list of options under the Plan.  She will ask that the Board of Education approve this revised Plan at the September 12 Board of Education meeting.  This item will appear on the Consent Agenda.
Recommended Motion(s):  Move to approve the revisions to the 125 Employee Benefit Plan for the Kearney Public Schools, as presented.
5.K. Approval of the Five-Year Special Projects Plan and the Seven-Year Roof Repair and Replacement Plan
Rationale:  Art Hansen has submitted the updated five-year special projects plan and the seven-year roof repair and replacement plan for Board of Education approval.  These plans have been updated and another school year has been added to the plans.
Recommended Motion(s):  Move to approve the Five-Year Special Projects Plan and the Seven-Year Roof Repair and Replacmenet Plan, as presented.
6. Regular Agenda
6.A. Personnel -
6.A.I. Discuss, Consider and Take All Necessary Action Regarding the Temporary Early Retirement Incentive Program
Rationale:  This recommended resolution is designed to communicate the school district's intent not to continue the Temporary Early Retirement Incentive Program for certificated employees.
Recommended Motion(s):  Move to approve the attached Resolution regarding the Temporary Early Retirement Incentive Program, as if read in its entirety, and as presented.
Action(s):
Move to approve the attached Resolution regarding the Temporary Early Retirement Incentive Program, as if read in its entirety, and as presented. Passed with a motion by Julie Agard and a second by Tim Higgins.
No Action(s) have been added to this Agenda Item.
Attachments:
6.A.II. Approval of Revisions to TERIP (Temporary Early Retirement Incentive Program) Rule 4163.5,and the TERIP Application and Agreement
Rationale:  We will ask the Board of Education to approve the revisions to the TERIP (Temporary Early Retirement Incentive Program) Rule 4163.5 and the TERIP Application and Agreement, as presented.  One of the revisions is the change in the deadline date from March 1 to February 1 in anticipation of a large group of retirees this spring.
Recommended Motion(s):  Move to approve the revisions to the TERIP Rule 4163.5 and the TERIP Application and Agreement, as presented.
Action(s):
Move to approve the revisions to the TERIP Rule 4163.5 and the TERIP Application and Agreement, as presented. Passed with a motion by Kyle Harshbarger and a second by Doug McCarty.
No Action(s) have been added to this Agenda Item.
Attachments:
6.B. Business -
6.B.I. Adoption of 2011-2012 Budgets for the Kearney Public Schools
Rationale:  Chris Nelson will ask the Board of Education to approve the various budgets, and subsequent tax requests to support those budgets, for the 2011-2012 school year.
Recommended Motion(s):  Move to adopt the General Fund Budget in the amount of $49,401,318.00, with a property tax requirement of $24,430,087.75; to adopt the Special Building Fund Budget in the amount of $22,100,000.00, with a property tax requirement of $2,869,290.82; to adopt the Bond Fund Budget in the amount of $4,230,750.00, with a property tax requirement of $3,683,399.30; to adopt the Qualified Capital Purpose Undertaking Fund Budget in the amount of $250.00; to adopt the Depreciation Fund Budget in the amount of $550,000.00; to adopt the Employee Benefit Fund Budget in the amount of $300,000.00; to adopt the School Lunch Fund Budget in the amount of $2,236,000.00; to adopt the Activity Fund Budget in the amount of $1,500,000.00; to adopt the Student Fee Fund Budget in the amount of $185,000.00; and to adopt the Cooperative Fund Budget in the amount of $615,000.00; for the 2011-2012 school year.
Action(s):
Move to adopt the General Fund Budget in the amount of $49,401,318.00, with a property tax requirement of $24,430,087.75; to adopt the Special Building Fund Budget in the amount of $22,100,000.00, with a property tax requirement of $2,869,290.82; to adopt the Bond Fund Budget in the amount of $4,230,750.00, with a property tax requirement of $3,683,399.30; to adopt the Qualified Capital Purpose Undertaking Fund Budget in the amount of $250.00; to adopt the Depreciation Fund Budget in the amount of $550,000.00; to adopt the Employee Benefit Fund Budget in the amount of $300,000.00; to adopt the School Lunch Fund Budget in the amount of $2,236,000.00; to adopt the Activity Fund Budget in the amount of $1,500,000.00; to adopt the Student Fee Fund Budget in the amount of $185,000.00; and to adopt the Cooperative Fund Budget in the amount of $615,000.00; for the 2011-2012 school year. Passed with a motion by Kyle Harshbarger and a second by Julie Agard.
No Action(s) have been added to this Agenda Item.
6.C. Miscellaneous -
6.C.I. Move to Closed Session
Rationale:  We will ask the Board of Education to move to closed session for the purpose of discussing personnel matters.
Recommended Motion(s):  Move to closed session for the purpose of discussing personnel matters.
Action(s):
Move to closed session for the purpose of discussing personnel matters. Passed with a motion by Tim Higgins and a second by Rosemary Northwall.
No Action(s) have been added to this Agenda Item.
6.C.II. Return to Open Session
Recommended Motion(s):  Move to return to open session
6.C.III. Adjournment
Recommended Motion(s):  Move to adjourn the meeting
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