Public Meeting Agenda: March 14, 2016 at 5:30 PM - Regular Monthly Meeting of the Kearney Public Schools Board of Education

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March 14, 2016 at 5:30 PM - Regular Monthly Meeting of the Kearney Public Schools Board of Education Agenda

March 14, 2016 at 5:30 PM - Regular Monthly Meeting of the Kearney Public Schools Board of Education
1. Routine Business -
1.A. Call to Order
1.B. Pledge of Allegiance
1.C. Roll Call
1.C.I. Excuse Absent Board Member
Recommended Motion(s):  Move to excuse Board member_____________ from the meeting.
1.D. Approval of Agenda
Recommended Motion(s):  Move to approve the agenda for the meeting, as presented.
Action(s):
Move to approve the agenda for the meeting, as presented. Passed with a motion by Alex Straatmann.
No Action(s) have been added to this Agenda Item.
1.E. Public Participation
Rationale:  This is the portion of the meeting agenda that is set aside for public participation.  If anyone wishes to speak to an item that is not on the agenda, they should identify themselves at this time.  If anyone wishes to speak to an item that is on the agenda, they may do so when that item is discussed.  The guideline is to allow 5 minutes per individual or 20 minutes per topic.  This is an open, public meeting and a copy of the Open Meetings Act is posted in this room.
2. Presentations -
2.A. Recognition of the Kearney High School 2016 Class A State Runner-up Wrestlers and Coaches
Rationale:  We will recognize members of the Kearney High School wrestling team who were state runners-up in their class at the Nebraska State Wrestling Meet and the State Dual Championships in February, as well as the wrestling coaches at KHS.
2.B. KHS Human Sciences and Education SLC Advisory Committee Report
Rationale:  The advisory committee working on the Human Sciences and Education SLC for the new high school will report on their activities.
2.C. Accreditation External Team Visitation Exit Report
Rationale:  Dr. Carol Renner will discuss the exit report submitted to the school district by the external visitation team from the visit on February 21-23.
2.D. Facilities Update
Rationale:  Kent Cordes from BD Construction will report to the Board of Education on the progress being made on the new high school project. the Horizon Middle School addition and renovation project, and the Sunrise Middle School addition and renovation project.
Attachments:
2.E. Legislative Update
Rationale:  Dr. Virginia Moon will report to the Board of Education on recent activity in the Nebraska Unicameral that affects education.
3. Consent Agenda -
Recommended Motion(s):  Move to approve the items on the Consent Agenda, as presented.
Action(s):
Move to approve the items on the Consent Agenda, as presented. Passed with a motion by and a second by Tim Higgins.
No Action(s) have been added to this Agenda Item.
Attachments:
3.A. Approval of Minutes of the February 8, 2016 Regular Meeting and the February 17, 2016 Special Meeting of the Board of Education
Recommended Motion(s):  Move to approve the minutes of the February 8, 2016 regular meeting and the February 17, 2016 special meeting, of the Board of Education, as presented.
3.B. Approval of the March Claims
Recommended Motion(s):  Move to approve the March claims, as presented.
3.C. Approval of the March Financial Reports
Recommended Motion(s):  Move to approve the March financial reports, as presented.
3.D. Acceptance of the KHS Wrestling Booster Takedown Club Annual Self-Audit Report for the 2014-2015 School Year
Recommended Motion(s):  Move to accept the KHS Wrestling Booster Takedown Club annual self-audit report for the 2014-2015 school year, as presented.
3.E. Approval of Revisions to the Kearney Public Schools Certified & Classified Employee Handbooks
Rationale:  The Kearney Public Schools Certified and Classified Employee Handbooks has gone through an extensive revision this year and are being presented for approval by the Board of Education.
Recommended Motion(s):  Move to approve the revised Kearney Public Schools Certified and Classified Employee Handbooks, as presented.
3.F. Approval of Resolution to Set Option In Numbers for the 2016-2017 School Year
Rationale:  Each year in March, the Board of Education must set the maximum number of option in students that the school district will accept for the next school year (2016-2017) in any program, class, grade level, or school building, or in any special education programs operated by the school district, based upon available staff, facilities, projected enrollment of resident students, and contracted special education students.  We will ask the Board of Education to accept the attached Option Enrollment Resolution for the 2016-2017 school year, as presented.
Recommended Motion(s):  Move to approve the Option Enrollment Resolution for the Kearney Public Schools for the 2016-2017 school year, as presented.
3.G. Approval of Classified and Classified Exempt Employee Compensation for the 2016-2017 School Year
Rationale:  Each year, the Board of Education is asked to set the compensation for the classified and classified exempt employees of the Kearney Public Schools for the upcoming school year.  For the 2016-2017 school year, we are recommending a 4.34% increase in total compensation for classified employees, and a 3.25%      increase in total compensation for classified exempt employees.
Recommended Motion(s):  Move to set compensation for classified employees of the Kearney Public Schools for the 2016-2017 school year, at a 4.34%increase in total compensation; and a 3.25% increase in total compensation for classified exempt employees.
3.H. Approval of Compensation for the Administrative Staff in the Kearney Public Schools for the 2016-2017 School Year
Rationale:  Each year, the Board of Education is asked to set compensation for the administrative staff members in the Kearney Public Schools for the next school year.  For the 2016-2017 school year, we are recommending an increase of 3.25% in total compensation for the administrative staff in the Kearney Public Schools.
Recommended Motion(s):  Move to set an increase of 3.25% in total compensation for the administrative staff of the Kearney Public Schools for the 2016-2017 school year.
4. Regular Agenda - Personnel
4.A. Discuss, Consider and Take All Necessary Action with Regard to Employee Resignations, Retirement Resignations, and Agreements Related Thereto
Rationale: 

We have received letters of resignation from Kylee Rall, special education resource teacher at Emerson Elementary School; Chad Paysen, 3rd grade teacher at Kenwood Elementary School; Reba Bierman, 1st grade teacher at Meadowlark Elementary School; Misty Steffen, kindergarten teacher at Meadowlark Elementary School; and Rebecca Puls, 5th grade teacher at Northeast Elementary School. We have received letters of retirement resignation from Dave Klein, district orchestra director; Janette Payne, math teacher at Kearney High School; Judy Shield, 1st grade teacher at Meadowlark Elementary School; Barb Icenogle, science teacher at Kearney High School; and Pam Carlson, reading teacher at Northeast Elementary School. We will ask the Board of Education to accept these resignations and retirement resignations, with regret, effective the end of the 2015-2016 school year.

Recommended Motion(s):  Move to accept the resignations, retirement resignations, and agreements related thereto from: Kylee Rall, special education resource teacher at Emerson Elementary School; Chad Paysen, 3rd grade teacher at Kenwood Elementary School; Reba Bierman, 1st grade teacher at Meadowlark Elementary School; Misty Steffen, kindergarten teacher at Meadowlark Elementary School; and Rebecca Puls, 5th grade teacher at Northeast Elementary School, and the retirement resignations of Dave Klein, district orchestra director; Janette Payne, math teacher at Kearney High School; Judy Shield, 1st grade teacher at Meadowlark Elementary School; Barb Icenogle, science teacher at Kearney High School; and Pam Carlson, reading teacher at Northeast Elementary School; with regret, effective the end of the 2015-2016 school year.
Action(s):
Move to accept the resignations, retirement resignations, and agreements related thereto from: Kylee Rall, special education resource teacher at Emerson Elementary School; Chad Paysen, 3rd grade teacher at Kenwood Elementary School; Reba Bierman, 1st grade teacher at Meadowlark Elementary School; Misty Steffen, kindergarten teacher at Meadowlark Elementary School; and Rebecca Puls, 5th grade teacher at Northeast Elementary School, and the retirement resignations of Dave Klein, district orchestra director; Janette Payne, math teacher at Kearney High School; Judy Shield, 1st grade teacher at Meadowlark Elementary School; Barb Icenogle, science teacher at Kearney High School; and Pam Carlson, reading teacher at Northeast Elementary School; with regret, effective the end of the 2015-2016 school year. Passed with a motion by Julie Agard and a second by Dave Glover.
No Action(s) have been added to this Agenda Item.
4.B. Approval of Employment of Kearney High School Dean of Students
Rationale:  We are recommending that the Board of Education approve the employment of Tyler Herman as the 1.00 FTE Dean of Students at Kearney High School for the 2016-2017 school year.  Mr. Herman will replace Angie Fransk who will become an assistant principal at KHS next year. 
Recommended Motion(s):  Move to employ Tyler Herman as the Dean of Students at Kearney High School for the 2016-2017 school year.
Action(s):
Move to employ Tyler Herman as the Dean of Students at Kearney High School for the 2016-2017 school year. Passed with a motion by Alex Straatmann and a second by Julie Agard.
No Action(s) have been added to this Agenda Item.
4.C. Approval of Teacher Employment Recommendations
Rationale: 

We will ask the Board of Education to approve the employment of the following teaching staff in the Kearney Public Schools for the 2016-2017 school year:

Barton Cron            BA+9, Step 6     1.00 FTE 7th grade special education teacher at Sunrise Middle School

Melanie Gowin        BA, Step 8          1.00 FTE 6th grade English & reading teacher at Horizon Middle School 

Meredith Herring     BA, Step 1          1.00 FTE Special education teacher at Emerson Elementary School

Carmen Warner      BA+18, Step 3    1.00 FTE family/consumer science teacher at Kearney High School

      (pending her ability to obtain appropriate certification)

Stacie Williams       MA, Step 6          1.00 FTE 1st grade teacher at Central Elementary School          

 

Recommended Motion(s):  Move to approve the employment of the following teaching staff in the Kearney Public Schools for the 2016-2017 school year: Barton Cron, BA+9, Step 6, 1.00 FTE 7th grade special education teacher at Sunrise Middle School; Melanie Gowin, BA, Step 8, 1.00 FTE 6th grade English and reading teacher at Horizon Middle School; Meredith Herring, BA, Step 1, 1.00 FTE special education teacher at Emerson Elementary School; Carmen Warner, BA+18, Step 3, 1.00 FTE family/consumer science teacher at Kearney High School(pending her ability to obtain appropriate certification); and Stacie Williams, MA, Step 6, 1.00 FTE 1st grade teacher at Central Elementary School.
Action(s):
Move to approve the employment of the following teaching staff in the Kearney Public Schools for the 2016-2017 school year: Barton Cron, BA+9, Step 6, 1.00 FTE 7th grade special education teacher at Sunrise Middle School; Melanie Gowin, BA, Step 8, 1.00 FTE 6th grade English and reading teacher at Horizon Middle School; Meredith Herring, BA, Step 1, 1.00 FTE special education teacher at Emerson Elementary School; Carmen Warner, BA+18, Step 3, 1.00 FTE family/consumer science teacher at Kearney High School(pending her ability to obtain appropriate certification); and Stacie Williams, MA, Step 6, 1.00 FTE 1st grade teacher at Central Elementary School. Passed with a motion by Julie Agard.
No Action(s) have been added to this Agenda Item.
4.D. Discuss, Consider, and Take All Necessary Action to Reduce or Change Positions Effective the End of the 2015-2016 School Year, Including the Reduction or Elimination of Extended Contract Days at Meadowlark Elementary School
Rationale:  Mr. Fuller will discuss the process to reduce or eliminate extended contract days for staff at Meadowlark Elementary School with the elimination of the optional calendar at that school, beginning the 2016-2017 school year and ask the Board of Education to approve such reduction or elimination of days from the employment contracts.
Recommended Motion(s):  Move to approve the Resolution to reduce the programs, as listed, effective the end of the 2015-2016 school year.
Action(s):
Move to approve the Resolution to reduce the programs, as listed, effective the end of the 2015-2016 school year. Passed with a motion by Julie Agard and a second by Tim Higgins.
No Action(s) have been added to this Agenda Item.
4.E. Discuss, Consider, and Act on Voluntary or Requested Contract Amendments
Rationale:  Mr. Fuller will ask the Board of Education to act on the elimination or reduction of extended contract days agreements signed by the affected staff members at Meadowlark Elementary School, with the elimination of the optional calendar at that school, effective the 2016-2017 school year.
Recommended Motion(s):  Move to approve the Resolution to approve and accept the Acceptance of Elimination of Extended Contract Days Agreements, as presented; and that the 2016-2017 contracts for the staff members involved should reflect such amendments and changes.
Action(s):
Move to approve the Resolution to approve and accept the Acceptance of Elimination of Extended Contract Days Agreements, as presented; and that the 2016-2017 contracts for the staff members involved should reflect such amendments and changes. Passed with a motion by and a second by Tim Higgins.
No Action(s) have been added to this Agenda Item.
5. Regular Agenda - Business
5.A. Approval of Issuance, Sale and Delivery of General Obligation Bonds
Rationale:  The school district is looking to sell the remaining bonds available in the amount of $26.48 million.  If the Board chooses to sell this amount, the district would keep the bond premiums associated with this bond sale.
Recommended Motion(s):  Move to authorize the issuance, sale, and delivery of general obligation bonds in an aggregate principal amount not to exceed $26,480,000; prescribing the form of the bonds; fixing in part and providing for the fixing in part of the terms of the bonds; providing for the levy and collection of taxes to pay the principal of and interest on the bonds; and related matters.
Action(s):
Move to authorize the issuance, sale, and delivery of general obligation bonds in an aggregate principal amount not to exceed $26,480,000; prescribing the form of the bonds; fixing in part and providing for the fixing in part of the terms of the bonds; providing for the levy and collection of taxes to pay the principal of and interest on the bonds; and related matters. Passed with a motion by Julie Agard and a second by Dave Glover.
No Action(s) have been added to this Agenda Item.
Attachments:
5.B. Approval of Bond Proceeds
Rationale:  The purpose of this resolution is to set the total bond proceeds for the district.  The previous resolution authorized the sale of all bonds in the amount of $75.4 million.  If the district is to keep any of the bond premiums, this resolution will record a number above $75.4 million.  The estimated maximum bond proceed is approximately $6.5 million.  As an example, if the Board wished to keep $5 million of bond premiums, the resolution will record a dollar amount of $80.4 million.
Recommended Motion(s):  Move that the Board of Education of the Kearney Public Schools (the "District") hereby provides direction to Ameritas Investment Corporation (the "Underwriter") that through the marketing and sale of the District's Series 2016 General Obligation School Building Bonds (the "Bonds"), the resulting total bond proceeds available to the project construction fund shall not exceed $_______________when added to the original bond proceeds from the District's Series 2015 General Obligation School Building Bonds.
Action(s):
Move that the Board of Education of the Kearney Public Schools (the "District") hereby provides direction to Ameritas Investment Corporation (the "Underwriter") that through the marketing and sale of the District's Series 2016 General Obligation School Building Bonds (the "Bonds"), the resulting total bond proceeds available to the project construction fund shall not exceed $_______________when added to the original bond proceeds from the District's Series 2015 General Obligation School Building Bonds. 1. Move to sell the remaining bonds without any restrictions on the proceeds. Passed with a motion by Julie Agard and a second by Dave Glover.
No Action(s) have been added to this Agenda Item.
5.C. Approval of Change Order for Replacement of Horizon Middle School Doors
Rationale:  This change order would replace most of the doors and hardware at Horizon Middle School.  The district is seeking approval of this change order in the amount of $157,399.70.  This does not include the architect fees of $16,133.47.
Recommended Motion(s):  Move to approve Change Order HMS-006 for the replacement of the existing doors and hardware at Horizon Middle School, in the amount of $157,399.70.
Action(s):
Move to approve Change Order HMS-006 for the replacement of the existing doors and hardware at Horizon Middle School, in the amount of $157,399.70. Passed with a motion by Tim Higgins and a second by Alex Straatmann.
No Action(s) have been added to this Agenda Item.
5.D. Approval of Change Order for Remodel of Horizon Middle School Restrooms and Lockers
Rationale:  This change order would remodel the west and gymnasium restrooms and the locker rooms.  The district is seeking approval for this change order in the amount of $128,814.61.  This does not include the architect fee of $13,203.50.
Recommended Motion(s):  Move to approve Change Order HMS-005 for remodeling of the west and gymnasium restrooms and the locker rooms, in the amount of $128,814.61.
Action(s):
Move to approve Change Order HMS-005 for remodeling of the west and gymnasium restrooms and the locker rooms, in the amount of $128,814.61. Passed with a motion by and a second by Alex Straatmann.
No Action(s) have been added to this Agenda Item.
5.E. Approval of High School Bleacher Change Order
Rationale:  This change order would provide additional seating at the new high school athletic field.  The district is seeking approval for this change order in the amount of $333,368.00.  This does not include the architect fee of $20,002.08.
Recommended Motion(s):  Move to approve Change Order KHS-010 for additional bleachers at the new high school athletic field, in the amount of $333,368.00.
Action(s):
Move to approve Change Order KHS-010 for additional bleachers at the new high school athletic field, in the amount of $333,368.00. Passed with a motion by and a second by Alex Straatmann.
No Action(s) have been added to this Agenda Item.
5.F. Approval of Printer/Copier Bid
Rationale: 

The district received four bids for a new 5-year agreement for printers and copiers.  The annual cost of bids is as follows:

Capital Business -       $108,697.95   

Eakes -                      $112,125.84

Konica -                     $142,183.50

Canon -                     $161,365.07

Based upon past experience and service with Eakes, the district recommends awarding the bid to Eakes.

Recommended Motion(s):  Move to approve the bid of Eakes for a 5-year agreement for printers and copiers in the Kearney Public Schools, in the total amount of $112,125.84.
Action(s):
Move to approve the bid of Eakes for a 5-year agreement for printers and copiers in the Kearney Public Schools, in the total amount of $112,125.84. Passed with a motion by and a second by Julie Agard.
No Action(s) have been added to this Agenda Item.
5.G. Approval of Furniture Bid
Rationale: 

The district received three bids for the purchase of furniture for the new high school and the moving of some existing furniture from the current high school.  The bid provides for the installation of all furniture in the designated room and the removal of all trash.  The bids were received as follows:

School Specialty -        $1,192,274.06

Eakes -                       $1,286,710.94 (with approximately $150,000 of missing items)

Contrax -                    $1,484,189.40

The district recommends awarding the furniture bid to School Specialty.

Recommended Motion(s):  Move to approve the bid of School Specialty for furniture for the new high school and the moving of some existing furniture from the current high school, in the amount of $1,192,274.06.
Action(s):
Move to approve the bid of School Specialty for furniture for the new high school and the moving of some existing furniture from the current high school, in the amount of $1,192,274.06. Passed with a motion by Dave Glover and a second by Tim Higgins.
No Action(s) have been added to this Agenda Item.
6. Regular Agenda - Miscellaneous
6.A. Closed Session
Rationale:  We will ask the Board of Education to conduct a closed session for the purpose of discussing possible land acquisition.
Recommended Motion(s):  Move to closed session for the purpose of discussing possible land acquisition.
Action(s):
Move to closed session for the purpose of discussing possible land acquisition. Passed with a motion by and a second by Dave Glover.
No Action(s) have been added to this Agenda Item.
6.B. Return to Open Session
Recommended Motion(s):  Move to return to open session.
6.C. Adjournment
Recommended Motion(s):  Move to adjourn the meeting.
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