Public Meeting Agenda: April 13, 2011 at 5:00 PM - Regular Board of Education Meeting

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April 13, 2011 at 5:00 PM - Regular Board of Education Meeting Agenda

April 13, 2011 at 5:00 PM - Regular Board of Education Meeting
1. Routine Business
Recommended Motion(s):  Motion to approve the minutes of the November 8, 2010 meeting
1.A. Call to Order
1.B. Invocation
1.C. Pledge of Allegiance
Attachments:
1.D. Roll Call
1.E. Public Participation
Rationale:  This is the portion of the meeting that is set aside for public participation.  If anyone wishes to speak to an item that is not on the agenda, they should identify themselves at this time.  Our guideline is to allow 5 minutes per individual or 20 minutes per group.  If anyone wishes to speak to an item that is on the agenda, they may do so when that item is being discussed.  This is an open, public meeting and a copy of the Open Meetings Law is posted in this room.
1.F. Approval of Agenda
Recommended Motion(s):  Motion to approve the agenda for this evening's meeting as presented
Action(s):
Motion to approve the agenda for this evening's meeting as presented Passed with a motion by Tim Higgins and a second by Rosemary Northwall.
No Action(s) have been added to this Agenda Item.
2. Presentations
2.A. Recognition of KHS Nebraska ProStart Culinary Competition winners
Rationale:  Twenty-one teams competed in the 10th annual Nebraska ProStart Team Culinary Competition held March 12, 2011 at UNL.  Students at Kearney High School received the following honors:

1st         Best of Beef Entree                         Team
2nd        Starter Course                                Team
2nd        Individual Manufactured Dessert    Andrea Contreras

Team members include:  Ashlee Arehart, Dylan Bond, Kassandra Koester and Stephanie Main, and alternate Jake Barnes.  Their instructor is Carol Kreutzer and their chef-mentor is Shawn Engberg from Alley Rose.
2.B. Recognition of Maggie Konz, State Speech Contest Runner-up in Persuasive Speaking & State Speech Team
Rationale:  We will recognize Maggie Konz, senior at Kearney High School, for her State Runner-up status in Persuasive Speaking at the State Speech Contest.  Konz, along with Kelsey Reiman, also received the National Forensic League's highest honor:
Designation as an Academic All-American.
2.C. Recognition of Ellesandra Meyer, 2nd place winner at DECA State Conference & Qualifier for International Career Development Conference
Rationale:  We will recognize KHS senior, Ellesandra Meyer, for her 2nd place finish in the sports and entertainment marketing individual series event at the State DECA Conference and for qualifying for the  DECA International Career Development Conference. 
2.D. Recognition of Dr. Brian Maher, NASA Region IV "Distinguished Superintendent of the Year"
Rationale:  We will recognize Dr. Brian Maher, Superintendent of the Kearney Public Schools, for being named the NASA Region IV "Distinguished Superintendent of the Year".  Dr. Maher has served as Superintendent of the Kearney Public Schools since 2007.  Dr. Maher now becomes a candidate for Nebraska's "Distinguished Superintendent of the Year", which will be announced in November.
2.E. Construction Update
Rationale:  George Volz from CPM will report to the Board of Education on progress made on the various construction projects in the district. 
2.F. Legislative Update
Rationale:  Dr. Brian Maher will report to the Board of Education on recent activity in the Nebraska Unicameral as it related to education.
2.G. National School Boards Association National Conference Follow-up Report
Rationale:  Dr. Maher, Dr. Renner and the Board of Education who attended the NSBA National Conference April 9-11, will report on the sessions they attended and information they received at the Conference.
2.H. Presentation on Budget Reduction Measures
Rationale:  Dr. Maher will make a presentation to the Board of Education on possible budget reduction measures.
2.I. Announcement of "Evening of Excellence", Friday, April 29, 2011
Rationale:  Vice President Agard will announce the upcoming "Evening of Excellence" banquet on Friday, April 29th at 6:00 P.M. in the Kearney Holiday Inn Ballroom, which honors employees for their years of service, this year's retirees, and Foundation award winners.  The event is co-sponsored by the Kearney Public Schools and the Kearney Public Schools Foundation.
3. Consent Agenda
Recommended Motion(s):  Motion to approve the items on the Consent Agenda, as presented
Action(s):
Motion to approve the items on the Consent Agenda, as presented Passed with a motion by Tim Higgins and a second by Kyle Harshbarger.
No Action(s) have been added to this Agenda Item.
3.A. Approval of the Minutes of the March 14, 2011 Regular Meeting, as presented.
Recommended Motion(s):  Move to approve the minutes of the March 14, 2011 regular Board of Education meeting, as presented.
3.B. Approval of the April claims, as presented.
Recommended Motion(s):  Move to approve the April claims, as presented.
3.C. Approval of the April financial reports, as presented
Recommended Motion(s):  Move to approve the April Financial Reports, as presented.
3.D. Approval of Contract Adjustments for 2011-2012 School Year
Rationale:  We will ask the Board of Education to approve the contract adjustments for the 2011-2012 school year, as recommended.

Jeanne Bergsten        .50 to 1.00 FTE media specialist at Windy Hills & Kenwood Lorraine Heiden         .70 to .75 FTE music teacher at Kenwood School
Crystal Staley            .50 to 1.00 FTE kindergarten teacher at Emerson School
Dawn Westland         .60 to .75 FTE p.e. teacher at Kenwood School
Recommended Motion(s):  Move to approve the following contract adjustments for the 2011-2012 school year: Jeanne Bergsten, .50 to 1.00 FTE Windy Hills & Kenwood media specialist Lorraine Heiden, .70 to .75 FTE music teacher at Kenwood Crystal Staley, .50 preschool teacher to 1.00 FTE kindergarten teacher at Emerson School Dawn Westland, .60 FTE to .75 FTE, physical education teacher at Kenwood
3.E. Grant Permanent Status to Probationary Teachers for the 2011-2012 School Year
Rationale:  We will ask that the Board of Education grant permanent status to the following probationary certificated staff for the 2011-2012 school year:

Stacy Bean                                  Carol Kreutzer
Ranee Borowski                          Randi Kuhn     
Andrew Chadek                          Clayton Moyer
Kathleen Cox                              Sara Olson
Amy Denny                                  Jason Owens
Emily DeVall                                 Valerie Scott
Lisa Donovan                              Jennifer Szymanski
Jessica Eidem                              RaJean Vance
Matt Gordon                                John Vanderbeek
Angela Haussler                          Nicolle Williams
Trisha Johnson                            Ronda Young
Janelle Kowalek                          Dave Zimmer

Recommended Motion(s):  Move to grant permanent status to the following probationary certificated staff for the 2011-2012 school year: Stacy Bean Ranee Borowski Andrew Chadek Kathleen Cox Amy Denny Emily DeVall Lisa Donovan Jessica Eidem Matt Gordon Angela Haussler Trisha Johnson Janelle Kowalek Carol Kreutzer Randi Kuhn Clayton Moyer Sara Olson Jason Owens Valerie Scott Jennifer Szymanski RaJean Vance John Vanderbeek Nicolle Williams Ronda Young Dave Zimmer
3.F. Approval of MAPS Booster Club Annual Self-Audit Report
Rationale:  The MAPS Booster Club has presented its annual self-audit report for the 2009-2010 school year for Board of Education approval.
Recommended Motion(s):  Move to approve the MAPS Booster Club annual self-audit report for the 2009-2010 school year, as presented.
3.G. Approval of KHS Band Trip to Washington, D.C.
Rationale:  The Kearney High School Band is seeking permission to travel to Washington, D.C., in May, 2012.  They will travel there to perform in the Nation's Capitol and participate in a clinic with one of the military ensembles that is stationed there.  They anticipate that around 150 students will attend, along with 40-50 sponsors.  Each student who chooses to attend will pay their own trip expenses and there will be no direct cost incurred by the school district.
Recommended Motion(s):  Move to approve the trip request of the Kearney High School Band to travel to Washington, D.C. in May, 2012, with no direct cost incurred by the school district.
3.H. Approval of Sale of Construction Technology Class Project House
Rationale:  We have received an offer to purchase the Construction Technology Class Project House located at 1606 E. 47th Street Place from William C. and Molly M. Nickel for $210,000.00.  We will ask the Board of Education to approve this sale.
Recommended Motion(s):  Move to, pursuant to Nebraska Revised Statute Section 79-5221, authorize the sale and accept the Offer to Purchase the construction technology class project house located at 1606 East 47th Street Place, Kearney, Ne., in the amount of $210,000.00 from William C. and Molly M. Nickel, and direct the Board of Education President to execute and deliver a Warranty Deed on behalf of the Kearney Public Schools upon receipt of final payment at closing to be held on May 16, 2011.
3.I. Approval of Change Orders B-002, P-003, and ML-007
Rationale:  The items on Change Order B-002 include:

1.    Addition of $7,887.00 to compensate the contractor for a building permit, which was not required at the time of application.  Because this fee became part of the contract, additional bond, insurance and handling fees of $394.00 were incurred.  The total cost of this item is $8,281.00. 

2.    Addition of $15,392.00 to install an all steel system for the sprinkler system.  The vagueness of the bid documents provided by the engineers led the bidder to believe that he was to provide CPVC sprinkler pipe.  This type of pipe is not appropriate as  part of a mixed system in the building with an expected life of 40+ years. 

3.    Reduction of $889.00 to insall the more efficient diffusers.

4.    Reduction of $6,420.00 because a more efficient way was found to address solids entering the drain system in the kitchen.

The total of Change Order B-002 is the addition of $16,364.00 for the Bryant renovation and addition project.

Change Order P-003 includes the following items:

1.    The addition of $952.00 because the storm water pollution prevention plan included in the plans did not include the requirement for posting the site.  Also, the plan did not extend out to the perimeter of the construction area. 

2.    The addition of $569.00 to change the tap for the fire protection service to a stainless steel device.

The total of these changes in $1,521.00 and is presented as Change Order P-003 for the Park School addition and renovation project.

The items on Change Order ML-007 includes:

1.    Reduction of $162.00 to provide aluminum tiolet compartment hardware in lieu of the stainless steel material that was specified, but is no longer available. 

2.    The addition of $187.00 for security monitoring for one of the door frames in the entrance vestibule.  It would be more economical to install this equipment now than sometime in the future, if it is so desired.

3.    A reduction of $33,250 as a result of negotiations with the contractor for imperfect concrete in the north parking lot

The total of these changes is -$33,225.00 and is requested as Change Order ML-007 for the Meadowlark School renovation and addition project.

Recommended Motion(s):  Move to approve the following Change Orders, as presented: The items on Change Order B-002 include: 1. Addition of $7,887.00 to compensate the contractor for a building permit, which was not required at the time of application. Because this fee became part of the contract, additional bond, insurance and handling fees of $394.00 were incurred. The total cost of this item is $8,281.00. 2. Addition of $15,392.00 to install an all steel system for the sprinkler system. The vagueness of the bid documents provided by the engineers led the bidder to believe that he was to provide CPVC sprinkler pipe. This type of pipe is not appropriate as part of a mixed system in the building with an expected life of 40+ years. 3. Reduction of $889.00 to insall the more efficient diffusers. 4. Reduction of $6,420.00 because a more efficient way was found to address solids entering the drain system in the kitchen. The total of Change Order B-002 is the addition of $16,364.00 for the Bryant renovation and addition project. Change Order P-003 includes the following items: 1. The addition of $952.00 because the storm water pollution prevention plan included in the plans did not include the requirement for posting the site. Also, the plan did not extend out to the perimeter of the construction area. 2. The addition of $569.00 to change the tap for the fire protection service to a stainless steel device. The total of these changes in $1,521.00 and is presented as Change Order P-003 for the Park School addition and renovation project. The items on Change Order ML-007 include: 1. Reduction of $162.00 to provide aluminum tiolet compartment hardware in lieu of the stainless steel material that was specified, but is no longer available. 2. The addition of $187.00 for security monitoring for one of the door frames in the entrance vestibule. It would be more econimical to install this equipment now than sometime in the future, if it was so desired. 3. A reduction of $33,250 as a result of negotiations with the contractor for imperfect concrete in the north parking lot The total of these changes is -$33,225.00 and is requested as Change Order ML-007 for the Meadowlark School renovation and addition project.
4. Regular Agenda
4.A. Business -
4.A.I. Approval of Bid for Telecommunications Cabling and Classroom Multimedia Installation at Kearney High School and Horizon Middle School
Rationale:  Contractors/vendors were notified on March 21, 2011 of our desire to seek bids for telecommunications cabling and classroom multimedia installations at Kearney High School and Horizon Middle School.  Bids were received and opened on April 6 at 2:00 P.M. in the Staff Development Room.  Two vendors submitted bids.  We will recommend that the Board accept the low bid of Commonwealth Electric of the Midwest for this work.  Bid information is included on the attached bid summary sheet.
Recommended Motion(s):  Move to accept the low bid of Commonwealth Electric of the Midwest for telecommunications cabling and classroom multimedia installation at Kearney High School in the amount of $311,350.00, and at Horizon Middle School in the amount of $284,382.00, for a total bid amount of $595,732.00.
Action(s):
Move to accept the low bid of Commonwealth Electric of the Midwest for telecommunications cabling and classroom multimedia installation at Kearney High School in the amount of $311,350.00, and at Horizon Middle School in the amount of $284,382.00, for a total bid amount of $595,732.00. Passed with a motion by Kyle Harshbarger and a second by Rosemary Northwall.
No Action(s) have been added to this Agenda Item.
4.A.II. Approval of Bid for New Kenwood School Playground Equipment
Rationale:  Kearney Public Schools issued a RFP to provide, deliver, and supervise installation of playground equipment for the new Kenwood Elementary School.  The project will provide all equipment for two playground areas on the east and west sides of the building.  The equipment will be installed by Kenwood volunteers, working under the direct supervision of a vendor approved and certified installer.  The proposals were to be evaluated on the basis of pricing, design, quality, and play value.

The RFP was issued on February25th and 7 vendors received it.  Proposals were received on March 28th.  Six firms submitted proposals.  It was stated in the RFP that selection would be based on pricing, design, quality and play value and not solely upon the lowest bid submitted.  The bid summary sheet is attached.

All submittals were reviewed by the Kenwood PTO and principal.  All of the proposals are within the funds available.  The final decision was made by the principal and Art Hansen.  Based upon the plans submitted, they determined that the submittal from Outdoor Recreation is the best overall proposal, meets the submittal requirements, and provides the most play value.  We will recommend this proposal to the Board of Education.
Recommended Motion(s):  Move to accept the proposal of Outdoor Recreation Products of Elkhorn, Ne., including all add-ons and alternates as presented in their proposal dated March 28, 2011, for a total of $117,282.00.
Action(s):
Move to accept the proposal of Outdoor Recreation Products of Elkhorn, Ne., including all add-ons and alternates as presented in their proposal dated March 28, 2011, for a total of $117,282.00. Passed with a motion by Kyle Harshbarger and a second by Tim Higgins.
No Action(s) have been added to this Agenda Item.
Attachments:
4.A.III. Approval of Bid for Asbestos Removal at Emerson Elementary School
Rationale:  The district contracted with B2Environmental, Inc. to be the Project Management firm for asbestos abatement work at Emerson Elementary School to prepare the building for a major mechanical system upgrade and additions in 2012.  The RFP was issued on March 4, 2011.  Four projects submitted bids.  The project will remove all asbestos materials from the hallways and classrooms to facilitate the installation of a fire sprinkler system and HVAC system improvements, and remove a limited amount of asbestos cement board on the building exterior for the cafeteria and classroom additions.  The funding for these projects will be from the Special Building Fund.  The project consists of two base bids.  Base bid 1 is to abate the asbestos cement board on the building exterior and base bid 2 would remove asbestos ceilings, pipe insulation, and the floor tile and mastic in affected rooms.  Proposals were received April 1, 2011.  Environmental Direct, Inc., was the low bidder on Base Bids 1 and 2 when combined.  They have done successful work for us in the past.
Recommended Motion(s):  Move to accept Base Bid 1 of Environmental Direct, Inc., in the amount of $1,000.00, to abate asbestos cement board on the exterior of Emerson Elementary School; and the low Base Bid 2 to remove asbestos texture from plaster ceilings, floor tile and mastic from selected hallways and classrooms in Emerson Elementary School, in the amount of $64,000.00.
Action(s):
Move to accept Base Bid 1 of Environmental Direct, Inc., in the amount of $1,000.00, to abate asbestos cement board on the exterior of Emerson Elementary School; and the low Base Bid 2 to remove asbestos texture from plaster ceilings, floor tile and mastic from selected hallways and classrooms in Emerson Elementary School, in the amount of $64,000.00. Passed with a motion by Doug McCarty and a second by Tim Higgins.
No Action(s) have been added to this Agenda Item.
Attachments:
4.A.IV. Approval of District Carpet Replacement Bid
Rationale:  This item is for our annual carpet replacement in the buildings.  Buildings and grounds received requests from each building to consider replacing the carpet in specified rooms.  We then evaluate each request and develop a specification for carpet replacement over the summer based upon the estimated square yard, estiamted cost per square yard, and the budget.  The project was advertised.  Two firms received the specifications and only one submitted a bid.  We are asking that the Board approve the base bid and two alternates.  The first alternate is for Lee's "Faculty IV" broadloom carpet in Room 125 at Horizon.  The second alternate is for the same carpet in Room 208 at Kearney High School. 

Bidder                        Base Bid                 Alternate #1             Alternate #2

Bruce Furniture          No Bid                    No Bid                        No Bid

Builders' Warehouse  $41,683.11            $3,258.50                  $1,252.66

Recommended Motion(s):  Move to accept the base bid from Builders' Warehouse in the amount of $41,683.11, for replacement of carpet in specified rooms across the district.
Action(s):
Move to accept the base bid from Builders' Warehouse in the amount of $41,683.11, for replacement of carpet in specified rooms across the district. Passed with a motion by Rosemary Northwall and a second by Tim Higgins.
No Action(s) have been added to this Agenda Item.
4.B. Personnel -
4.B.I. Acceptance of Resignations
Rationale:  We have received letters of resignation from Mary Alice Konz, speech and debate teacher at Kearney High School; and Krystal Richardson, 1st grade teacher at Meadowlark Elementary School.  Both of these resignations are effective the end of the 2010-2011 school year.  We will recommend that these resignations be accepted.
Recommended Motion(s):  Move to accept the resignations of Mary Alice Konz, speech/debate teacher at Kearney High School; and Krystal Richardson, 1st grade teacher at Meadowlark Elementary School, with regret, effective the end of the 2010-2011 school year.
Action(s):
Move to accept the resignations of Mary Alice Konz, speech/debate teacher at Kearney High School; and Krystal Richardson, 1st grade teacher at Meadowlark Elementary School, with regret, effective the end of the 2010-2011 school year. Passed with a motion by Doug McCarty and a second by Tim Higgins.
No Action(s) have been added to this Agenda Item.
4.B.II. Rescind Board Action of 4/13/11 to Employ Holly Johnson
Rationale:  Last month, we asked the Board of Education to employ Holly Johnson as a .25 FTE art teacher at Kenwood Elementary School for the 2011-2012 school year.  Holly has since resigned that position, so we will ask the Board to rescind the 4/13/11 action to employ Holly Johnson.
Recommended Motion(s):  Move to rescind the 4/13/11 action of the Board of Education to employ Holly Johnson as a .25 FTE art teacher at Kenwood Elementary School for the 2011-2012 school year.
4.B.III. Approval of Teacher Employment Recommendations
Rationale:  We will ask the Board of Education to approve the employment of the following certificated staff for the 2011-2012 school year:

William"Chuck" Roe    BA+36, Step 8   High school counselor
Lisa Childs                  BA, Step 1         Music teacher at Park and Emerson Schools
Holly Johnson             BS, Step 1         .25 FTE art teacher at Kenwood School
Stephen Foreman      MA, Step 6         Meadowlark/Emerson counselor
Jon Wegner               MA, Step 6         Sunrise 6th grade social studies
Jade Haxton              BA, Step 6          2nd grade optional at Meadowlark Elementary
Recommended Motion(s):  Move to employ the following certificated staff for the 2011-2012 school year: William "Chuck" Roe, BA+36, Step 8, High School counselor; Lisa Childs, BA, Step 1, music teacher at Park and Emerson Schools; and Holly Johnson, BS, Step 1, .25 FTE art teacher at Kenwood School; Stephen Foreman, MA, Step 6, Meadowlark/Emerson counselor; Jon Wegner, MA, Step 6, Sunrise 6th Grade social studies teacher; and Jade Haxton, BA, Step 6, 2nd grade optional calendar at Meadowlark Elementary School.
Action(s):
Move to employ the following certificated staff for the 2011-2012 school year: William "Chuck" Roe, BA+36, Step 8, High School counselor; Lisa Childs, BA, Step 1, music teacher at Park and Emerson Schools; and Holly Johnson, BS, Step 1, .25 FTE art teacher at Kenwood School; Stephen Foreman, MA, Step 6, Meadowlark/Emerson counselor; Jon Wegner, MA, Step 6, Sunrise 6th Grade social studies teacher; and Jade Haxton, BA, Step 6, 2nd grade optional calendar at Meadowlark Elementary School. Passed with a motion by Tim Higgins and a second by Rosemary Northwall.
No Action(s) have been added to this Agenda Item.
4.B.IV. Approval of Employment of Emerson School Principal
Rationale:  The advertising for the Emerson principal position resulted in a number of qualified candidates for the position.  The Emerson School staff was involved in the interview process, as were representatives from the leadership council.  The interview process resulted in the selection of Sam Stecher as the new Emerson School principal.  We will ask the Board of Education to approve this recommendation for employment of Sam Stecher for this position.
Recommended Motion(s):  Move to employ Sam Stecher as Principal of Emerson Elementary School for the 2011-2012 school year, in accordance with the Kearney Public Schools Administrator Performance-Based Evalation and Compensation Plan.
Action(s):
Move to employ Sam Stecher as Principal of Emerson Elementary School for the 2011-2012 school year, in accordance with the Kearney Public Schools Administrator Performance-Based Evalation and Compensation Plan. Passed with a motion by Tim Higgins and a second by Rosemary Northwall.
No Action(s) have been added to this Agenda Item.
Attachments:
4.B.V. Set Administrator Compensation for 2011-2012 School Year
4.B.VI. Set Classified & Classified Exempt Compensation for the 2011-2012 School Year
4.C. Miscellaneous -
4.C.I. Naming of New North Elementary School
Rationale:  We will ask the Board of Education to officially name the new north elementary school, Buffalo Hills Elementary School, the name chosen by a vote of the elementary student body of the Kearney Public Schools.  The name was informally given to the new school at the groundbreaking ceremony on March 22nd.  The name now needs official approval of the Board of Education.
Recommended Motion(s):  Move to name the new north elementary school, Buffalo Hills Elementary School.
Action(s):
Move to name the new north elementary school, Buffalo Hills Elementary School. Passed with a motion by Kyle Harshbarger and a second by Doug McCarty.
No Action(s) have been added to this Agenda Item.
4.C.II. Nominate Julie Agard for NASB Legislation Committee Member #9
Rationale:  The school district has placed the name of Julie Agard into nomination for the NASB Legislation Committee Member #9 at the request of NASB and by consent of Mrs. Agard.  We will ask the Board of Education to officially affirm that nomination.
Recommended Motion(s):  Move to place the name of Julie Agard into nomination for the NASB Legislation Committee Member #9 and notify the NASB of this action.
Action(s):
Move to place the name of Julie Agard into nomination for the NASB Legislation Committee Member #9 and notify the NASB of this action. Passed with a motion by Doug McCarty and a second by Tim Higgins.
No Action(s) have been added to this Agenda Item.
4.C.III. Adjournment
Recommended Motion(s):  Move to adjourn the meeting
Action(s):
Move to adjourn the meeting Passed with a motion by Rosemary Northwall and a second by Tim Higgins.
No Action(s) have been added to this Agenda Item.
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