Public Meeting Agenda: December 13, 2010 at 7:00 PM - Regular Board of Education Meeting

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December 13, 2010 at 7:00 PM - Regular Board of Education Meeting Agenda

December 13, 2010 at 7:00 PM - Regular Board of Education Meeting
1. Holiday Music provided by the Horizon Middle School 8th Grade Swing Choir & "Sing Around Nebraska" 6th grade group
2. Routine Business
2.A. Call to Order
2.B. Invocation
Rationale:  Reverend Lew Champ from the First Christian Church, will give the invocation.
2.C. Pledge of Allegiance
2.D. Roll Call
2.E. Public Participation
2.F. Approval of Agenda
Recommended Motion(s):  Motion to approve the agenda for this evening's meeting as presented
Action(s):
Motion to approve the agenda for this evening's meeting as presented Passed with a motion by Kyle Harshbarger and a second by Tim Higgins.
No Action(s) have been added to this Agenda Item.
3. Presentations
3.A. Construction Update
Rationale:  Mr. George Volz from CPM will report on the progress of the construction projects in the school district and the planning for other projects in the future.
3.B. Follow-up from Nebraska Association of School Boards' State Education Conference, November 17-19 in Omaha
Rationale:  Dr. Maher, Dr. Renner and Board of Education members will report on the sessions they attended at this year's Nebraska Association of School Boards' State Education Conference in Omaha.
3.C. Recognition of Jim George
Rationale:  The Board of Education and administration will recognize Mr. Jim George for his 10 1/2 years of exemplary service on the Board.
4. Consent Agenda
Recommended Motion(s):  Motion to approve the items on the Consent Agenda, as presented
Action(s):
Motion to approve the items on the Consent Agenda, as presented Passed with a motion by Rosemary Northwall and a second by Julie Agard.
No Action(s) have been added to this Agenda Item.
4.A. Approval of the minutes of the November 8, 2010 regular meeting, as presented
Recommended Motion(s):  Motion to approve the minutes of the November 8, 2010 regular meeting, as presented
4.B. Approval of the December claims, as presented
Recommended Motion(s):  Motion to approve the December claims as presented
4.C. Approval of the December financial reports, as presented
Recommended Motion(s):  Motion to approve the December financial reports, as presented
4.D. Approval of the Kearney Public Schools Classified/Classified Exempt, Certified, and Substitute Employee Handbooks for the 2010-2011 school year, as presented
Recommended Motion(s):  Motion to approve the Kearney Public Schools Classified/Classified Exempt, Certified, and Substitute Employee Handbooks for the 2010-2011 school year, as presented
4.E. Approval of Change Order #K-003 for the new Kenwood School project, as presented
Rationale:  To the contract with Hampton for the new Kenwood School, this third Change Order K-003 is to incorporate several items that have been added to the project.   
  1. The contractor requested amount of four thousand three hundred eighty-four dollars  ($4,384) in Proposal Request 13 is to complete the work that was approved as Construction Change Directive #4 which was included as part of Change Order K002.  This portion covers changes to ductwork to allow fresh air to be used to pressurize the building to overcome infiltration and drafts.  This amount will be now incorporated into the contract via this change order.
  1. The contractor requested amount of three thousand seven hundred eighty dollars ($3,780) to provide a finish to over the connection plates for the pre-cast panels in the gymnasium in Proposal Request 14. This amount will be now incorporated into the contract via this change order.
  1. The contractor submitted reduction of the contract by fifteen thousand eight hundred and fifty-four dollars (-$15,854) is for the removal of the requirement of using a diluted glycol mixture in the hydronic piping.  This amount was presented to the school system as Proposal Request 15.  This change was recommended to remove the future expense of glycol and improve the efficiency of the heat transfer of the hydronic loop.  This amount will be now be deducted from the contract via this change order.
  1. The contractor requested amount of six hundred seventy-five dollars ($675) was submitted as Proposal Request 16.  This amount is to add a floor drain to the dry storage room in the kitchen.

The result of this change order is a reduction in the contract amount by $7,015.00.

Recommended Motion(s):  Motion to approve Change Order #K-003 for the new Kenwood School project, as presented.
5. Regular Agenda
5.A. Business -
5.A.I. Approval of Bid for Asbestos Abatement at Park School
Rationale:  The request for proposals was issued on November 9, 2010 for this project.  A mandatory pre-bid walk-through meeting was held on Wednesday, November 24th.  Four firms were in attendance, three of which submitted bids.  The project will remove all asbestos material from the hallways and classrooms to facilitate the installation of a fire sprinkler system and geothermal heating/cooling system, and remove asbestos cement board on the building exterior for the cafeteria and classroom additions.  The funding for the project is part of the scope of the bond issue and it was discussed by the Facilities Planning and Implementation Team meetings and was approved by the Board Construction Committee.  B2Environmental, our project management firm, notified area abatement firms of the project and drawings and specifications were available from the project manager.  Proposals were received December 1, 2010 and three firms submitted bids - Environmental Direct, Inc., McGill Asbestos Abatement Co., and ESA.  Environmental Direct, Inc., was the low bidder on Base Bid #2 and both alternate bids.  EDI was $50.00 higher on Base Bid #1 than the low bid, while their Alternate #1 bid was $15,341.00 lower than the next higher bid.  Because of the time involved, we do not want to accept Bid Alternate #2 to abate the insulation in the pipe chases.  It is recommended that we accept Base Bid #1 in the amount of $1,650.00 and Bid Alternate #1 in the amount of $49,289.00, for a total contract amount of $50,939.00 from Environmental Direct, Inc.
Recommended Motion(s):  Motion to accept the low Base Bid #1 of Environmental Direct, Inc., in the amount of $1,650.00, to abate asbestos cement board on the exterior of Park Elementary School; not accept Base Bid #2 to remove asbestos texture with plaster ceilings and wire mesh, floor tile and mastic; accept Bid Alternate #1 to abate celing texture, floor tile and mastic in hallways and classrooms in the amount of $49,289.00; and not accept Bid Alternate #2 to abate thermal insulation in the pipe chases; for a total contract amount of $50,939.00.
Action(s):
Motion to accept the low Base Bid #1 of Environmental Direct, Inc., in the amount of $1,650.00, to abate asbestos cement board on the exterior of Park Elementary School; not accept Base Bid #2 to remove asbestos texture with plaster ceilings and wire mesh, floor tile and mastic; accept Bid Alternate #1 to abate celing texture, floor tile and mastic in hallways and classrooms in the amount of $49,289.00; and not accept Bid Alternate #2 to abate thermal insulation in the pipe chases; for a total contract amount of $50,939.00. Passed with a motion by Dave Glover and a second by Tim Higgins.
No Action(s) have been added to this Agenda Item.
Attachments:
5.B. Personnel -
5.B.I. Accept the Resignation of Andrew Kamler
Rationale:  We have received a letter of resignation from Andrew Kamler, 5th grade teacher at Windy Hills Elementary School.  The resignation is effective January 13, 2011.
Recommended Motion(s):  Motion to accept the resignation of Andrew Kamler, 5th grade teacher at Windy Hills Elementary School, with regret, effective January 13, 2011, contingent upon the district securing a suitable replacement.
Action(s):
Motion to accept the resignation of Andrew Kamler, 5th grade teacher at Windy Hills Elementary School, with regret, effective January 13, 2011, contingent upon the district securing a suitable replacement. Passed with a motion by Julie Agard and a second by Rosemary Northwall.
No Action(s) have been added to this Agenda Item.
5.C. Miscellaneous -
5.C.I. Closed Session
Rationale:  The Board of Education will move to closed session for the purpose of evaluating the Superintendent.
Recommended Motion(s):  Motion to move to closed session for the purpose of evaluating the Superintendent.
Action(s):
Motion to move to closed session for the purpose of evaluating the Superintendent. Passed with a motion by Jesse Sierks and a second by Jesse Sierks.
Motion to move to closed session for the purpose of evaluating the Superintendent. Passed with a motion by Tim Higgins and a second by Dave Glover.
No Action(s) have been added to this Agenda Item.
5.C.II. Return to Open Session
Recommended Motion(s):  Motion to return to open session
Action(s):
Motion to return to open session Passed with a motion by Jesse Sierks and a second by Jesse Sierks.
No Action(s) have been added to this Agenda Item.
5.C.III. Adjournment
Recommended Motion(s):  Motion to adjourn the meeting sine die
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