Public Meeting Agenda: January 10, 2011 at 7:00 PM - January 10, 2011 Regular Board of Education Meeting

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January 10, 2011 at 7:00 PM - January 10, 2011 Regular Board of Education Meeting Agenda

January 10, 2011 at 7:00 PM - January 10, 2011 Regular Board of Education Meeting
1. Routine Business
1.A. Call to Order
1.B. Invocation
1.C. Pledge of Allegiance
1.D. Roll Call
1.E. Oath of Office
Rationale:  We will administer the Oath of Office to newly-elected Board member, Doug McCarty; and re-elected Board members Julie Agard and Dave Glover.
1.F. Welcome New Board Member
Rationale:  We will welcome newly-elected Board member, Doug McCarty.
1.G. Public Participation and Open Meetings Announcement
Rationale:  This is the portion of the agenda that is set aside for public participation.  If anyone wishes to speak to an item that is not on the agenda, they may do so at this time.  If they wish to speak to an item that is on the agenda, they may speak when that item is discussed.  This is an open, public meeting, and a copy of the Open Meetings Act is posted in this room.
1.H. Approval of Agenda
Recommended Motion(s):  Motion to approve the agenda for this evening's meeting, as presented.
Action(s):
Motion to approve the agenda for this evening's meeting, as presented. Passed with a motion by Tim Higgins and a second by Julie Agard.
No Action(s) have been added to this Agenda Item.
2. Reorganization of Board
2.A. President of the Board of Education
Recommended Motion(s):  Motion to nominate for the office of President of the Board of Education for 2011. Seconded the motion. Are there any other nominations from the floor. Motion to cease nominations and cast a unanimous ballot for . Seconded the motion.
Action(s):
Motion to nominate for the office of President of the Board of Education for 2011. Seconded the motion. Are there any other nominations from the floor. Motion to cease nominations and cast a unanimous ballot for . Seconded the motion. Passed with a motion by Tim Higgins and a second by Julie Agard.
No Action(s) have been added to this Agenda Item.
2.B. Vice President of the Board of Education
Recommended Motion(s):  Motion to nominate for the office of Vice President of the Board of Education for 2011. seconded the motion. Are there any other nominations from the floor. Motion to cease nominations and cast a unanimous ballot for . seconded the motion.
Action(s):
Motion to nominate for the office of Vice President of the Board of Education for 2011. seconded the motion. Are there any other nominations from the floor. Motion to cease nominations and cast a unanimous ballot for . seconded the motion. Passed with a motion by Kyle Harshbarger and a second by Doug McCarty.
No Action(s) have been added to this Agenda Item.
2.C. Secretary of the Board of Education
Recommended Motion(s):  Motion to nominate to the office of Secretary of the Board of Education for 2011. seconded the motion. Are there any other nominations from the floor. Motion to cease nominations and cast a unanimous ballot for . seconded the motion.
Action(s):
Motion to nominate to the office of Secretary of the Board of Education for 2011. seconded the motion. Are there any other nominations from the floor. Motion to cease nominations and cast a unanimous ballot for . seconded the motion. Passed with a motion by Julie Agard and a second by Doug McCarty.
No Action(s) have been added to this Agenda Item.
3. Presentations
3.A. Construction Update
Rationale:  George will update the Board of Education on the progress of the construction projects in the school district.
3.B. Announcement of Nebraska School Board Recognition Week
Rationale:  January 23rd through the 29th, 2011, has been designated Nebraska School Board Recognition Week. Dr. Maher will recognize our Board of Education members for their outstanding service.
3.C. Discussion of 2011 Greater Nebraska Schools Association Meetings
Rationale:  Dr. Maher will present the schedule of the GNSA meetings with our State Senators for the 2011 legislative session and talk about Board of Education participation in these meetings:

    January 19
    February 16
    March 16
    April 20
    May 18
    
4. Consent Agenda
Recommended Motion(s):  Motion to approve the items on the Consent Agenda, as presented.
Action(s):
Motion to approve the items on the Consent Agenda, as presented. Passed with a motion by Doug McCarty and a second by Kyle Harshbarger.
No Action(s) have been added to this Agenda Item.
Attachments:
4.A. Approval of the Minutes of the December 13, 2010, Regular Meeting as Presented
Recommended Motion(s):  Motion to approve the minutes of the December 13, 2010 regular meeting, as presented.
4.B. Approval of the January Claims, as presented
Recommended Motion(s):  Motion to approve the January claims, as presented.
4.C. Approval of the January Financial Reports, as presented
Recommended Motion(s):  Motion to approve the January financial reports, as presented.
4.D. Approval of Checking Signing Authority for 2011
Rationale:  We will recommend the following check signing authority for 2011 -

Farmers & Merchants Bank, Platte Valley State Bank & Wells Fargo Bank -
President and Secretary of the Board of Education, Chris Nelson and Pat Maurer
Recommended Motion(s):  Motion to approve the following check signing authority for 2011 - Farmers & Merchants Bank, Platte Valley State Bank & Wells Fargo Bank - President and Secretary of the Board of Education, Chris Nelson and Pat Maurer
4.E. Approval of Windy Hills PTO Annual Self Audit Report for the 2009-2010 school year
Rationale:  The Windy Hills PTO has submitted its annual self-audit report for the 2009-2010 school year for Board of Education approval.
Recommended Motion(s):  Motion to approve the Windy Hills PTO annual self-audit report for the 2009-2010 school year, as presented.
4.F. Approval of Extension of TERIP Program through 2011-2012
Rationale:  We will recommend that the Board of Education extend the Temporary Early Retirement Incentive Program for another year to extend through the 2011-2012 school year.
Recommended Motion(s):  Motion to extend the TERIP for another school year through the 2011-2012 school year.
4.G. ed in an administrative capacity, for the 2011-2012 school year.Recognize the Kearney Education Association as the exclusive bargaining agent for its members who are regularly employed as members of the instructional staff of the School District, excepting those who are employ
Rationale:  Each year, the Board of Education is asked to recognize the Kearney Education Association as the exclusive bargaining agent for its members, in order to proceed with contract negotiations for the next school year.
Recommended Motion(s):  Motion to recognize the Kearney Education Association as the exclusive bargaining agent for its members who are regularly employed as members of the instructional staff of the School District, excepting those who are employed in an administrative capacity, for the 2011-2012 school year.
4.H. Set Board of Education Special Retreat Meeting date of Monday, January 24, 2011 at 5:00 P.M. in the Cope Presentation Room at Sunrise Middle School
Rationale:  We will ask the Board of Education to set Monday, January 24, 2011, at 5:00 p.m. in the Cope Presentation Room of Sunrise Middle School for a special retreat meeting of the Board of Education.
Recommended Motion(s):  Motion to set Monday, January 24, 2011 at 5:00 P.M. in the Cope Presentation Room at Sunrise Middle School for a special retreat meeting of the Board of Education.
4.I. Approval of Change Order NW001 for the New North Elementary School
Rationale:  This change order is requesting two changes to the construction contract for the new north elementary school:

1.  Increase of $13,238 for adjusting the footing depth and adjusting the reinforcing steel.  The footing depth was adjusted to make sure that the footings were placed below the frost level.

2.  Reduction of -$31,567 for removal of the glycol and glycol support equipment from the hydronic loop.  As the complete loop is underground or inside the building, the extra cost of using glycol and the continuing added expense of maintaining it were not considered in the best interests of the district.

The total of these changes results in a reduction of -$18,329 to the contract and is requested as Change Order NW001 to the new two-unit north elementary school project.  We would recommend that this change order be approved.
Recommended Motion(s):  Motion to approve Change Order NW001 for the new two-unit north elementary school, as recommended.
5. Regular Agenda - Business
5.A. Approval of Bid for Park School Renovation & Addition Project
Rationale:  Plans and specifications were issued for this project on November 29, 2010.  The project will replace the existing steam heat/window air conditioning systems with a geothermal HVAC system, replace windows and doors, upgrade the electrical service and technology, install a fire sprinkler system throughout the building, and add approximately 3,000 square feet in additions, which will include an expansion of the kitchen and cafeteria at Park.  Two bids were received and opened at 2:00 P.M. on January 4, 2011.  The low base bidder and primary sub-contractors were interviewed on January 6, 2011 and were determined to be capable to complete the project.

The results of the bid opening are as follows:

Contractor                        Base Bid            Alt. 1        Alt. 2        Unit price

Hausmann Construction   $2,860,000    +$15,000    TBD            $14.00
  Lincoln, Ne.

Sampson Construction     $2,827,000      +$1,450     +$1,500    $12.00
  Kearney, Ne.

Ferris Construction            NO BID

Alternate #1 was to use the second mechanical sub-contractor bid in lieu of the low bid.

Alternate #2 was to use the second electrical sub-contractor bid in lieu of the low bid.

Unit prices are to provide excavation of compacted cubic yards of soil at sub-grade locations.  The unit price is to add to or deduct from the specified amount of excavation. 

It was determined that we do not need or want to accept either of the alterate bids.

Recommended Motion(s):  Motion to accept the low base bid of Sampson Construction of Kearney, Nebraska, in the amount of $2,827,000 to furnish all labor, materials, equipment, and services required for the construction of the project named Park Elementary School Addition and Renovation, and to not accept any alternate bids.
Action(s):
Motion to accept the low base bid of Sampson Construction of Kearney, Nebraska, in the amount of $2,827,000 to furnish all labor, materials, equipment, and services required for the construction of the project named Park Elementary School Addition and Renovation, and to not accept any alternate bids. Passed with a motion by Julie Agard and a second by Tim Higgins.
No Action(s) have been added to this Agenda Item.
6. Regular Agenda - Miscellaneous
6.A. Approval of Board Committee Assignments for 2011
Rationale:  With the new calendar year we need to assign Board members to the various Board Committees for 2011.
Recommended Motion(s):  Motion to appoint , , and to the Board Personnel Committee; appoint , , and to the Board Finance Committee; appoint to the "Americanism/Curriculum" Committee; and appoint to the NASB Legislative Relations Network.
Action(s):
Motion to appoint , , and to the Board Personnel Committee; appoint , , and to the Board Finance Committee; appoint to the "Americanism/Curriculum" Committee; and appoint to the NASB Legislative Relations Network. Passed with a motion by Tim Higgins and a second by Doug McCarty.
No Action(s) have been added to this Agenda Item.
6.B. Approval of 2011-2012 Conventional and Optional School Calendars
Rationale:  We have developed proposed Conventional and Optional School Calendars for the 2011-2012 School Year for Board of Education consideration.  The calendar drafts have been reviewed by teacher representatives and the leadership council.  The school calendar was condensed somewhat with a later start date for the school year to accommodate the district's construction schedule to allow for a larger window of time for work to be completed on the schools during the summer break.
Recommended Motion(s):  Motion to approve the 2011-2012 Conventional and Optional School Calendars for the Kearney Public Schools, as presented.
Action(s):
Motion to approve the 2011-2012 Conventional and Optional School Calendars for the Kearney Public Schools, as presented. Passed with a motion by Kyle Harshbarger and a second by Julie Agard.
No Action(s) have been added to this Agenda Item.
Attachments:
7. Adjournment
7.A. Adjournment
Recommended Motion(s):  Motion to adjourn the meeting.
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