Public Meeting Agenda: November 12, 2012 at 7:00 PM - Kearney Public Schools Board of Education Meeting

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November 12, 2012 at 7:00 PM - Kearney Public Schools Board of Education Meeting Agenda

November 12, 2012 at 7:00 PM - Kearney Public Schools Board of Education Meeting
1. Routine Business
1.A. Call to Order
1.B. Invocation
Rationale:  Pastor Kurt Schaser from the Good Shepherd Lutheran Church will give the invocation.
1.C. Pledge of Allegiance
Attachments:
1.D. Roll Call
1.E. Public Participation
Rationale:  This is the portion of the agenda that is set aside for public participation.  If anyone wishes to speak to an item that is not on this evening's agenda, they may do so at this time.  If anyone wishes to speak to an item that is on the agenda, they may do so when that item is discussed.  This is an open, public meeting and a copy of the Open Meetings Act is posted in this room.
1.F. Approval of Agenda
Recommended Motion(s):  Move to approve the agenda for this evening's meeting, as presented.
Action(s):
Move to approve the agenda for this evening's meeting, as presented. Passed with a motion by Tim Higgins and a second by Doug McCarty.
No Action(s) have been added to this Agenda Item.
2. Presentations
2.A. Announcement of "American Education Week" - November 11-17, 2012
Rationale:  Mrs. Agard will announce the various activities that will take place in the school district in observance of "American Education Week" this week - November 11-17, 2012, which will include a "Welcome To New Staff" Reception for new KPS and UNK faculty on Tuesday, November 13th from 4:00 to 5:30 P.M.
at the Frank House.
2.B. Recognition of Karmen Grant for NAHPERD "Nebraska Elementary Physical Education Teacher of the Year" Award
Rationale:  Karmen Grant, physical education teacher at Park and Emerson Elementary Schools, has received the Nebraska Association for Health, Physical Education, Recreation and Dance's "Nebraska Elementary Physical Education Teacher of the Year" Award.  She received her award at the NAHPERD's fall convention, November 5 & 6, in Lincoln.  We wish to recognize Karmen for her efforts and advocacy in the area of physical education and for receiving this award.
2.C. Recognition of Susan Puckett for being named the Nebraska School Nurses' Association's "School Nurse of the Year"
Rationale:  Susan Puckett, RN, school nurse for Emerson, Park and Meadowlark Elementary Schools, had been honored by the National Association of School Nurses for "Excellence in School Nursing".  As the Nebraska School Nurses' Association's "School Nurse of the Year", she was eligible for national recognition.  Each "School Nurse of the Year" is a registered professional nurse, has demonstrated excellence in school nursing practice, and has made a significant impact on students, staff, and the community.  We are pleased to recognize Susan for this outstanding designation.
2.D. Recognition of Patty Ibsen for being named the Nebraska "K-12 Health Education Professional of the Year"
Rationale:  Patty Ibsen, nurse at Kearney High School, has been awarded the "Health Education Professional of the Year K-12 Award" by the Nebraska Association for Health, Physical Education, Recreation and Dance.  We will recognize Patty for this fine achievement.
2.E. Recognition of Cindy Foote for being named the Nebraska "Adaptive Physical Education Teacher of the Year"
Rationale:  Cindy Foote, Kearney High School adaptive p.e. teacher, has received the "Adaptive Physical Education Teacher of the Year" Award from the Nebraska Association for Health, Physical Education, Recreation and Dance.  We will recognize Cindy for this great distinction.
2.F. Annual District Financial Audit Report
Rationale:  Representatives from McDermott & Miller, P.C. accounting firm will report to the Board of Education on the results of their annual audit conducted in September of the Kearney Public Schools' financial procedures and records.
2.G. District Metrics Presentation on Graduation Rate
Rationale:  Dr. Maher and Dr. Dostal will discuss the strategies planned to improve the graduation rate at Kearney High School.
2.H. Construction Wrap-up
Rationale:  George Volz of CPM will give a wrap-up report on the construction projects in the school district that are nearing completion.
3. Consent Agenda -
Attachments:
3.A. Approval of the Minutes of the October 8, 2012 Regular Board of Education Meeting
Recommended Motion(s):  Move to approve the minutes of the October 8, 2012 regular Board of Education meeting, as presented.
3.B. Approval of the November Claims
Recommended Motion(s):  Move to approve the November claims, as presented.
3.C. Approval of the November Financial Reports
Recommended Motion(s):  Move to approve the November financial reports, as presented.
3.D. Approval of the Kearney High School Symphonic and Camerata Orchestra Groups Trip to a Music Festival in Winter Park, Colorado, March 27-30, 2013
Rationale:  The Kearney High School Symphonic and Camerata Orchestra Groups would like to participate in a Music Festival in Winter Park, Colorado, March 27-30, 2013.  Funds for the trip will be raised by the students and there will be no direct cost to the school district.  Sponsors for the trip will be staff members Dave Klein, Carol Ellenwood and Cindy Carlson; along with nurse/parent Susie Goetz, Jack Besse, and 5-7 other parents.  The group will travel in the Kearney Public Schools liner.
Recommended Motion(s):  Move to approve the trip of the Kearney High School Symphonic and Camerata Orchestra Groups to Winter Park, Colorado, March 27-30, 2013, to participate in a Music Fesitval, with no direct cost incurred by the school district.
3.E. Acceptance of the Windy Hills PTO Annual Self-Audit Report for the 2011-2012 School Year
Rationale:  The Windy Hills PTO has submitted its annual self-audit report for the 2011-2012 school year for Board of Education review and acceptance.
Recommended Motion(s):  Move to accept the Windy Hills PTO annual self-audit report for the 2011-2012 school year, as presented
3.F. Approval of Change Order E-007
Rationale:  Change Order E-007 for the Emerson School renovation project contains the following items:

1.    An addition of $22,324.00 for unanticipated, extensive over-excavation and backfill work required due to removal of the foundation from the former school building to expand the well field.
2.    An addition of $236.00 to add break metal to the edge of the ceiling where the ceiling was lower than the top of the windows.
3.    An addition of $2,534.00 for adding the grassy area south of the school to the fine-grading and seeding contract due to damage to that area when it was used for a temporary playground.

The changes listed in Change Order E-007 for the Emerson School renovation project add $25,094.00 to the contract.
Recommended Motion(s):  Move to approve Change Order E-007 for the Emerson School renovation project containing the following items: 1. An addition of $22,324.00 for unanticipated, extensive over-excavation and backfill work required due to removal of the foundation from the former school building to expand the well field. 2. An addition of $236.00 to add break metal to the edge of the ceiling where the ceiling was lower than the top of the windows. 3. An addition of $2,534.00 for adding the grassy area south of the school to the fine-grading and seeding contract due to damage to that area when it was used for a temporary playground. The changes listed in Change Order E-007 for the Emerson School renovation project add $25,094.00 to the contract.
4. Regular Agenda - Business
4.A. Approval of Use of Purchasing Cards
Rationale:  The school district is looking at implementing a purchasing card system that will allow KPS to more efficiently process smaller purchasing transactions.  Under this system, a purchasing card (Mastercard credit card) will be assigned to designated buildings for use to purchase items needed for their daily use.

Under the current system, a purchase order must first be created and brought with the employee to charge an item or the employee buys the necessary item and seeks reimbursement.  This system will allow us to reduce these types of activities.  When staff utilize the purchasing card, it will be required that both the receipt and the card be turned back into the building secretary when the transaction is completed.

This process is similar to the system used by both the City of Kearney and UNK.  It will allow KPS to control items such as: the amount of dollars spent, type of transactions, and vendors.  In order to start the process, the company - PFM Financial Services - requires a board resolution.
Recommended Motion(s):  Move to adopt the Resolution authorizing issuance of individual procurement cards in the Kearney Public Schools, under the terms and conditions set forth in the attachment.
Action(s):
Move to adopt the Resolution authorizing issuance of individual procurement cards in the Kearney Public Schools, under the terms and conditions set forth in the attachment. Passed with a motion by Doug McCarty and a second by Dave Glover.
No Action(s) have been added to this Agenda Item.
Attachments:
4.B. Approval of Recommendations of Architect Selection Team and Authorization to Enter Into a Contract with the Architectural Firm
Rationale:  The Board Finance Committee has interviewed four architectural firms and has selected DLR-Wilkins, Hinrichs & Stober Architects as the architectural firm for the school district.  The district is requesting approval to negotiate and enter into a contract with DLR-Wilkins, Hinrichs & Stober Architects for architectural services.
Recommended Motion(s):  Be it resolved that the Board of Education of this School District should, and does, adopt and approve the Findings and Determinations of the Selection Team with regard to the selection of the Construction Manager as Constructor for the Project; and be it further resolved that the Board of Education of this School District should, and does, hereby select DLR-Wilkins, Hinrichs & Stober Architects as the architectural firm for the Facilities Project and does further authorize and direct the Administration to complete contract negotiations with DLR-Wilkins, Hinrichs & Stober for the Project and then, upon completion by DLR-Wilkins, Hinrichs & Stober Architects of all other terms, conditions and requirements of law, policy and practice, or the invitation for bids and proposals requisite to entering into a contract, present all appropriate contract documents for contract adoption and approval by the Board of Education.
Action(s):
Be it resolved that the Board of Education of this School District should, and does, adopt and approve the Findings and Determinations of the Selection Team with regard to the selection of the Construction Manager as Constructor for the Project; and be it further resolved that the Board of Education of this School District should, and does, hereby select DLR-Wilkins, Hinrichs & Stober Architects as the architectural firm for the Facilities Project and does further authorize and direct the Administration to complete contract negotiations with DLR-Wilkins, Hinrichs & Stober for the Project and then, upon completion by DLR-Wilkins, Hinrichs & Stober Architects of all other terms, conditions and requirements of law, policy and practice, or the invitation for bids and proposals requisite to entering into a contract, present all appropriate contract documents for contract adoption and approval by the Board of Education. Passed with a motion by Tim Higgins and a second by Doug McCarty.
No Action(s) have been added to this Agenda Item.
5. Regular Agenda - Miscellaneous
5.A. Adjournment
Recommended Motion(s):  Move to adjourn the meeting.
Action(s):
Move to adjourn the meeting. Passed with a motion by Tim Higgins and a second by Dave Glover.
No Action(s) have been added to this Agenda Item.
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