Public Meeting Agenda: July 13, 2015 at 5:30 PM - Public Hearings & Regular Meeting of the Kearney Public Schools Board of Education

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July 13, 2015 at 5:30 PM - Public Hearings & Regular Meeting of the Kearney Public Schools Board of Education Agenda

July 13, 2015 at 5:30 PM - Public Hearings & Regular Meeting of the Kearney Public Schools Board of Education
1. Public Policy Hearings -
1.A. Student Fee Policy Hearing - Convene Hearing - Discussion and Public Input - Close Hearing
Rationale:  The public hearing on student fees is for the purpose of reviewing the amount of money collected from students pursuant to, and use of waivers provided in, the student fee policy and rule of the school district for the 2014-2015 school year.
Attachments:
1.B. Parent Involvement Policy & Title I Parent Involvement Policy Hearing - Convene Hearing - Discussion and Public Input - Close Hearing
Rationale:  Each year, the district is required to conduct a public hearing in regard to our parent involvement policy and Title I parent involvement policy and to explain ways we encourage parents to become involved in their children's educational program.
Attachments:
2. Routine Business -
2.A. Call to Order
2.B. Pledge of Allegiance
2.C. Roll Call
2.D. Public Participation
Rationale:  This is the portion of the agenda that is set aside for public participation. If anyone wishes to speak to an item that is not on the meeting agenda, they should identify themselves at this time. If anyone wishes to speak to an item that is on the agenda, they may do so when that item is discussed. The guideline is to allow 5 minutes per individual or 20 minutes per topic. This is an open, public meeting and a copy of the Open Meetings Act is posted in this room.
2.E. Approval of Agenda
Recommended Motion(s):  Move to approve the agenda for the meeting, as presented.
Action(s):
Move to approve the agenda for the meeting, as presented. Pull off the Facilties Use Handbook for clarification. Passed with a motion by Angela Nickel and a second by Julie Agard.
No Action(s) have been added to this Agenda Item.
3. Presentations -
3.A. Student Transportation Safety Program
Rationale:  The district is seeking to implement a student safety program that would utilize ID cards that would be scanned each time a student enters and leaves a bus.  This program will enable the district to better monitor who is on the bus and to help parents know when students are arriving at designated locations.
Attachments:
3.B. Facilities Report
Rationale:  Kent Cordes from BD Construction will update the Board of Education on the progress of the new high school project and the Horizon Middle School addition and renovation project.
Attachments:
4. Consent Agenda -
Action(s):
Move to approve the items on the Consent Agenda except Item 6. Passed with a motion by Alex Straatmann and a second by Julie Agard.
No Action(s) have been added to this Agenda Item.
Attachments:
4.A. Approval of the Minutes of the June 8, 2015 Regular Meeting and the June 22, 2015 Special Retreat Meeting of the Board of Education
Recommended Motion(s):  Move to approve the minutes of the June 8, 2015 Regular Meeting and the June 22, 2015 Special Retreat Meeting of the Board of Education, as presented.
4.B. Approval of the July Claims
Recommended Motion(s):  Move to approve the July claims, as presented.
4.C. Approval of the July Financial Reports
Recommended Motion(s):  Move to approve the July financial reports, as presented.
4.D. Reaffirmation of the Student Fee Policy
Recommended Motion(s):  Move to reaffirm the Student Fee Policy of the Kearney Public Schools, as presented.
4.E. Reaffirmation of the Parent Involvement Policy and Title I Parent Involvement Policy
Recommended Motion(s):  Move to reaffirm the parent involvement policy and the Title I parent involvement policy of the Kearney Public Schools, as presented.
4.F. Approval of the Revised Kearney Public Schools Facility Use Handbook for 2015-2016
Rationale:  We will ask the Board of Education to approve the revised Kearney Public Schools Facility Use Handbook for the 2015-2016 school year.
Recommended Motion(s):  Move to approve the Kearney Public Schools Facility Use Handbook for the 2015-2016 school year.
Action(s):
Table Passed with a motion by Tim Higgins and a second by Angela Nickel.
No Action(s) have been added to this Agenda Item.
4.G. Approval of the Revised Kearney Public Schools Transportation Handbook for 2015-2016
Rationale:  We will ask the Board of Education to approve the revised Kearney Public Schools Transportation Handbook for the 2015-2016 school year.
Recommended Motion(s):  Move to approve the Kearney Public Schools Transportation Handbook for the 2015-2016 school year.
4.H. Approval of Bid for Milk Products for the Kearney Public Schools for the 2015-2016 School Year
Rationale: 

Kearney Public Schools received a milk bid from only one company for the 2015-2016 school year. The bid request was sent to two companies; Hiland Dairy and Dean Foods/Land O Lakes. Hiland Dairy submitted the only bid. The table attached lists the proposed pricing. The pricing is based on an escalating price. The pricing that was submitted by Hiland Dairy is reasonable and fair. Based on this information, I recommend that we accept the pricing as proposed by Hiland Dairy for the 2015-2016 school year.

Recommended Motion(s):  Move to accept the bid of Hiland Dairy for milk products for the Kearney Public Schools for the 2015-2016 school year, at the prices indicated on the bid summary sheet.
4.I. Approval of Bid for Bread Products in the Kearney Public Schools for the 2015-2016 School Year
Rationale: 

Bid requests were sent to Bimbo Bakeries USA (Sara Lee) and Pan O Gold Baking Company. Both companies submitted bids this year. The proposed prices are listed in the attached summary sheet. 

We recommend the Board of Education approve Pan-O-Gold Baking Company as our bread products vendor for the 2015-2016 school year using the products/pricing as indicated.

Recommended Motion(s):  Move to approve the bid of Pan-O-Gold Baking Company as our bread products vendor for the 2015-2016 school year, using the products/pricing as indicated.
4.J. Acceptance of Kenwood PTO Annual Self-Audit Report
Recommended Motion(s):  Move to accept the annual self-audit report of the Kenwood Elementary School PTO, as presented.
4.K. Authorize and Direct the Superintendent or His/Her Designee to Dispose of all Obsolete Furniture, Books, Materials, and Equipment in the Most Favorable Manner to the District in Accordance with all Laws, Rules, and Regulations Pertaining to Such Disposition
Rationale:  Each year, the Board of Education is asked to authorize and direct the Superintendent or his designee to dispose of all obsolete furniture, books, materials, and equipment in the most favorable manner to the district in accordance with all laws, rules, and regulations pertaining to such disposition, for the upcoming school year, with all of the proceeds from said sales to be deposited in the General Fund. We will ask for that authorization for the Superintendent for the 2015-2016 school year.
Recommended Motion(s):  Move to authorize and direct the Superintendent or his/her designee to dispose of all obsolete furniture, books, materials, and equipment in the most favorable manner to the district in accordance with all laws, rules, and regulations pertaining to such disposition.
4.L. Designate Dr. Virginia Moon as the Authorized Representative of the Kearney Public Schools to Sign and Claims and Forms for All Federal Programs for the 2015-2016 School Year
Rationale:  Each year, the Board of Education is asked to designate the Superintendent as the authorized representative of the school district to sign off on all claims and forms for all federal programs on behalf of the Kearney Public Schools for the next school year.
Recommended Motion(s):  Move to designate Dr. Virginia Moon as the authorized representative of the Kearney Public Schools to sign and claims and forms for all federal programs for the 2015-2016 school year
4.M. Designate Kate Murphy and Chris Nelson as the Authorized Representatives of the Kearney Public Schools to Sign All Claims for Reimbursement, as Well as All Federal, State and Local Information Pertaining to the School Food Service Program for the 2015-2016 School Year
Rationale:  Each year, the Board of Education is asked to designate the food service director and the director of finance as the authorized representatives of the Kearney Public Schools to sign off on all claims for reimbursement, as well as all federal, state and local information pertaining to the school food service program for the next school year.
Recommended Motion(s):  Move to designate Kate Murphy and Chris Nelson as the authorized representatives of the Kearney Public Schools to sign all claims for reimbursement, as well as all federal, state and local information pertaining to the school food service program for the 2015-2016 school year.
5. Regular Agenda - Personnel
5.A. Acceptance of Resignation
Rationale:  We have received a letter of resignation from Kylee Rhamy, special education teacher at Kearney High School.  We will ask the Board of Education to accept the resignation, with regret, effective immediately. 
Recommended Motion(s):  Move to accept the resignation of Kylee Rhamy, special education teacher at Kearney High School, with regret, effective immediately.
Action(s):
Move to accept the resignation of Kylee Rhamy, special education teacher at Kearney High School, with regret, effective immediately. Passed with a motion by Angela Nickel and a second by Tim Higgins.
No Action(s) have been added to this Agenda Item.
5.B. Approval of Teacher Employment Recommendations
Rationale: 

We will ask the Board of Education to employ the following teaching staff in the Kearney Public Schools for the 2015-2016 school year:

Laura Juenemann            BA, Step 1          .80 FTE special education teacher at Kearney High School

Deb Merz                        MA, Step 5          .20 FTE counselor at Windy Hills Elementary School

Jane Bartee                     MA, Step 1         .50 district special education teacher 

Krystal Reynolds              BA, Step 1         1.00 FTE Sixpence toddler teacher at KEC (contingent upon ability to receive Nebraska certification)

     

Recommended Motion(s):  Move to employ the following teaching staff in the Kearney Public Schools for the 2015-2016 school year: Laura Juenemann, BA, Step 1, .80 FTE special education teacher at Kearney High School; Deb Merz, MA, Step 5, .20 FTE counselor at Windy Hills Elementary School; Jane Bartee, MA, Step 1,.50 FTE district special education teacher at KCHS; and Krystal Reynolds, BA, Step 1, 1.00 FTE Sixpence toddler teacher at KEC, contingent upon her ability to receive Nebraska certification.
Action(s):
Move to employ the following teaching staff in the Kearney Public Schools for the 2015-2016 school year: Laura Juenemann, BA, Step 1, .80 FTE special education teacher at Kearney High School; Deb Merz, MA, Step 5, .20 FTE counselor at Windy Hills Elementary School; Jane Bartee, MA, Step 1,.50 FTE district special education teacher at KCHS; and Krystal Reynolds, BA, Step 1, 1.00 FTE Sixpence toddler teacher at KEC, contingent upon her ability to receive Nebraska certification. Passed with a motion by Alex Straatmann and a second by Angela Nickel.
No Action(s) have been added to this Agenda Item.
Attachments:
6. Regular Agenda - Business
6.A. Approval of Bid for New High School Scoreboards
Rationale:  The district received three bids for scoreboards for the new High School.  Based upon quality, meeting bid specifications, and cost, the district is recommending awarding the bid to Nevco.  The total award is $220,343.67 and the cost will be covered by advertising dollars.
Recommended Motion(s):  Move to accept the bid of Nevco for the scoreboards for the new High School at a cost of $220,343.67.
Action(s):
Move to accept the bid of Nevco for the scoreboards for the new High School at a cost of $220,343.67. Passed with a motion by Tim Higgins and a second by Angela Nickel.
No Action(s) have been added to this Agenda Item.
Attachments:
7. Regular Agenda - Students
7.A. Optional Calendar
Rationale:  The Board of Education will discuss, consider, and take any necessary action in regard to the optional calendar.
Action(s):
Move to for the coming year there would be no optional calendar for the 2015-2016 school year and for 2016-2017 be no optional calednar. Passed with a motion by Dave Glover and a second by Tim Higgins.
No Action(s) have been added to this Agenda Item.
7.B. Closed Lunch at Kearney High School
Rationale:  The Board of Education will discuss, consider, and take any necessary action in regard to closed lunch at the new high school.
Action(s):
Move that Kearney High School have a closed lunch service begining with the oopening of the new high school in the 2016-2017 school year. Passed with a motion by Dave Glover and a second by Angela Nickel.
No Action(s) have been added to this Agenda Item.
8. Regular Agenda - Miscellaneous
8.A. First Reading Approval to New and Revised Board Policies & Rules
Rationale:  We have conducted our annual board policy review as a result of input from legal counsel on policies and rules that require revision as a result of changes in legislation or guidelines, and our review of district procedures.  We are presenting these revised and added policies and rules for first reading approval by the Board of Education.  Additions to these policies are rules are highlighted, deletions are cross out.
Recommended Motion(s):  Move to give first reading approval to: revised Policy 3291(Establishment and Maintenance of Activity Fund and Student Fee Fund); Policies 4102/4202, 4102.1/4202.1/0521,5500.8/4102.11/4102.11/0320 (Anti-discrimination), Policies 4129.2/4229.2/9220.19 (Electronic Records Management and Disposition-Meeting Minutes); Rule 5500.1 (Health); Rule 5500.7 (Drills); Policy and Rule 5500.10 (Wellenss); Policies 6504, 6505, 6508.6 & 6510 (Special Education); and Policies 7120.2 & 7220.4 (Bids & Contracts/Bidding/Proposing Construction Projects), as presented.
Action(s):
Move to give first reading approval to: revised Policy 3291(Establishment and Maintenance of Activity Fund and Student Fee Fund); Policies 4102/4202, 4102.1/4202.1/0521,5500.8/4102.11/4102.11/0320 (Anti-discrimination), Policies 4129.2/4229.2/9220.19 (Electronic Records Management and Disposition-Meeting Minutes); Rule 5500.1 (Health); Rule 5500.7 (Drills); Policy and Rule 5500.10 (Wellenss); Policies 6504, 6505, 6508.6 & 6510 (Special Education); and Policies 7120.2 & 7220.4 (Bids & Contracts/Bidding/Proposing Construction Projects), as presented. Passed with a motion by Julie Agard and a second by Alex Straatmann.
No Action(s) have been added to this Agenda Item.
8.B. Discuss, Consider and Take Any Necessary Action in Regard to the New Superintendent's Contract (Closed Session Possible for the Purpose of Conducting a Strategy Session with Respect to Superintendent Contract Negotiations)
Rationale:  The Board of Education will discuss, consider and take necessary action in regard to the new superintendent's contract and then determine whether to go into closed session for the purpose of conducting a strategy session with respect to superintendent contract negotiations.
8.C. Closed Session
Recommended Motion(s):  Move to closed session for the purpose of conducting a strategy session with respect to superintendent contract negotiations.
Action(s):
Move to closed session for the purpose of conducting a strategy session with respect to superintendent contract negotiations. Passed with a motion by Tim Higgins and a second by Dave Glover.
No Action(s) have been added to this Agenda Item.
8.D. Return to Open Session
Recommended Motion(s):  Move to return to open session.
8.E. Contract Terms to Offer New Superintendent
8.F. Adjournment
Recommended Motion(s):  Move to adjourn the meeting.
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