Meeting Agenda
1. Business Meeting - Call to Order 4:30 pm
2. Pledge of Allegiance
3. Roll Call
4. Agenda Review - Approval of Agenda
5. Consent Agenda Items -                                                              
Pursuant to Policies: EL-7: Treatment of Students, Parents and Community; EL-8: Staff Hiring and Treatment; EL-4: Communication and Counsel to the Board; GP-1; GP-2
5.1. Resignations
5.2. Acknowledge Dismissal of Classified Staff
5.3. Acknowledge Receipt of Quarterly Financials through March 31, 2025
6. Approval of Minutes
  Pursuant to Policies: EL-7; GP-1: Governance Commitment; GP-2
 
7. Reports and Communications
Pursuant to Policies: EL-4; GP-1;GP-2 and SSSD Strategic Plan
 
8. Community Comments    5:30 pm Approximate Time                                             
Pursuant to Policies: GP-1: Governance Commitment; EL-7: Treatment of Students, Parents and Community; GP-15: Public Comment and Agenda Items at Board Meetings; GP-15-R: Regulations for Public Comment at Board Meetings. 

The Board Chair will call for Community Comment(s) relating to items/issues not on the current agenda. The Board Chair will begin by reading this statement: 
9. Action Items
Pursuant to Policies: GP-1; GP-2; GP-14
9.1. Second Reading and Consideration of Adoption of Revisions to Board Governance Process Policies
Purpose: To consider adoption of revisions to multiple Board Governance Process policies as reviewed and discussed by the Board on May 5, 2025, and considered ready for second reading and adoption
9.2. Second Reading and Consideration of Adoption of New Governance Process Policy GP-6: Board Committee Principles
Purpose: To consider adoption of a new Board Governance Process policy as reviewed at the May 5, 2025, meeting
9.3. Second Reading and Consideration of Adoption of New Governance Process Policy GP-10: Board Member Covenants
Purpose: To consider adoption of a new Board Governance Process policy as reviewed at the May 5, 2025, meeting
9.4. Consideration of Repeal of Board Policy GP-16: East Routt Library Board
Purpose: To consider the repeal of GP-16 as reviewed at the May 5, 2025, meeting
9.5. Consideration of Adoption and Implementation of the 2026-27 School Year Calendar
Purpose: To consider adoption and implementation of the 2026-27 School Year Calendar
9.6. Consideration of Approval of the Proposed Staff Compensation Package for 2025-26
Purpose: To consider approval of the staff compensation package as approved by a majority of the staff
10. Executive Limitations Policy Review
Pursuant to Policy: GP-14: Development and Revisions of Board Policy
 

 
11. Board Member Updates/ Comments/Debrief  -                     
Pursuant to Policies: GP-1; GP-2; EL-4
12. Plan for Future Meetings                                    
13. Adjourn Business Meeting                                                  
Agenda Item Details Reload Your Meeting
Meeting: May 19, 2025 at 4:30 PM - Business Meeting
Subject:
1. Business Meeting - Call to Order 4:30 pm
Subject:
2. Pledge of Allegiance
Subject:
3. Roll Call
Subject:
4. Agenda Review - Approval of Agenda
Subject:
5. Consent Agenda Items -                                                              
Pursuant to Policies: EL-7: Treatment of Students, Parents and Community; EL-8: Staff Hiring and Treatment; EL-4: Communication and Counsel to the Board; GP-1; GP-2
Subject:
5.1. Resignations
Attachments:
Subject:
5.2. Acknowledge Dismissal of Classified Staff
Attachments:
Subject:
5.3. Acknowledge Receipt of Quarterly Financials through March 31, 2025
Attachments:
Subject:
6. Approval of Minutes
  Pursuant to Policies: EL-7; GP-1: Governance Commitment; GP-2
 
Description:
  • May 5, 2025 Board of Education Business Meeting
Attachments:
Subject:
7. Reports and Communications
Pursuant to Policies: EL-4; GP-1;GP-2 and SSSD Strategic Plan
 
Description:
  • Celebrations SSSD - Superintendent Dr. Celine Wicks
  • District Accountability Committee Update - DAC Chair Julie Tourigny
  • Exceptional Student Services Update - Director of Exceptional Student Services Kristen Atwood and Special Education Coordinator Brooke Mayrand
  • FY26 Budget: Presentation of Budget Draft; Nutritional Services and Options related to Single-Use Plastics - Director of Finance and Operations Stephanie Juneau
  • Negotiations Update - Superintendent Dr. Celine Wicks, Board Vice President Chresta Brinkman, and SSEA President Kim Waldschmidt
               
Reports and Communications Action: Acknowledge Receipt of Reports and Communications as presented by the Administration Team and the superintendent
Attachments:
Subject:
8. Community Comments    5:30 pm Approximate Time                                             
Pursuant to Policies: GP-1: Governance Commitment; EL-7: Treatment of Students, Parents and Community; GP-15: Public Comment and Agenda Items at Board Meetings; GP-15-R: Regulations for Public Comment at Board Meetings. 

The Board Chair will call for Community Comment(s) relating to items/issues not on the current agenda. The Board Chair will begin by reading this statement: 
Description:

  • Any members of the public wishing to speak about issues not on the current agenda or items that are on the agenda are requested to fill in the speaking log, providing your name, address and who you are representing.

  • Comments are limited to 3 minutes. If four or more people wish to address the board on a single topic, the board may allot 12 minutes for a collective view.

  • Speakers’ comments and questions should deal with a topic related to matters of the school district.

  • Speakers’ remarks should be suitable for an audience that includes children. 

  • Individual personnel matters and comments about individual students should be sent to the Superintendent in writing with your signature in place of commenting publicly.

  • Out of respect for the guests attending the Board meeting, the Board may limit public comment to 30 minutes. Registered speakers not part of the first 30 minutes, will be heard at the conclusion of the meeting.

  • No action shall be taken during this portion of the meeting. Any public comment requiring additional discussion or action by the Board must be placed on a future agenda 

  • This meeting is being recorded and live streamed and is also available to view on the District’s website. All wishing to speak during public comment will need to be present at the meeting at SSMS.
Attachments:
Subject:
9. Action Items
Pursuant to Policies: GP-1; GP-2; GP-14
Subject:
9.1. Second Reading and Consideration of Adoption of Revisions to Board Governance Process Policies
Purpose: To consider adoption of revisions to multiple Board Governance Process policies as reviewed and discussed by the Board on May 5, 2025, and considered ready for second reading and adoption
Description:
  • GP-1: Governance Commitment
  • GP-2: Governing Style
  • GP-3: Board Job Description
  • GP-4: Monitoring Board Governance Process and Board/Superintendent Relationship Policies
  • GP-5: President’s Role
  • GP-9: Board Member’s Code of Conduct
  • GP-10-E: Handling Concerns Raised by Parents, Community Members, and Staff Members
  • GP-11: Board Member Conflict of Interest
  • GP-12: Board Member Financial Disclosure
  • GP-13: Process for Addressing Board Member Violations
  • GP-14: Development and Revision of Board Policy
  • GP-15-R: Regulations for Public Comment at Board Meetings
  • GP-18: Gift Acceptance Policy
Attachments:
Subject:
9.2. Second Reading and Consideration of Adoption of New Governance Process Policy GP-6: Board Committee Principles
Purpose: To consider adoption of a new Board Governance Process policy as reviewed at the May 5, 2025, meeting
Attachments:
Subject:
9.3. Second Reading and Consideration of Adoption of New Governance Process Policy GP-10: Board Member Covenants
Purpose: To consider adoption of a new Board Governance Process policy as reviewed at the May 5, 2025, meeting
Attachments:
Subject:
9.4. Consideration of Repeal of Board Policy GP-16: East Routt Library Board
Purpose: To consider the repeal of GP-16 as reviewed at the May 5, 2025, meeting
Attachments:
Subject:
9.5. Consideration of Adoption and Implementation of the 2026-27 School Year Calendar
Purpose: To consider adoption and implementation of the 2026-27 School Year Calendar
Attachments:
Subject:
9.6. Consideration of Approval of the Proposed Staff Compensation Package for 2025-26
Purpose: To consider approval of the staff compensation package as approved by a majority of the staff
Attachments:
Subject:
10. Executive Limitations Policy Review
Pursuant to Policy: GP-14: Development and Revisions of Board Policy
 

 
Description:

First Reading of Revisions to Policy and Consideration of Adoption of New Policies

  • EL-1: Global Executive Constraint
  • EL-2: Emergency District Superintendent Succession
  • EL-3: Development of Administration Policy - NEW CASB policy consideration
  • EL-4: Communication and Counsel to the Board
  • EL-5: Commitment to Accomplishment and Accountability 
  • EL-6: Educational Program - NEW CASB policy consideration
  • EL-7: Instructional Materials Selection and Adoption - NEW CASB policy consideration
  • EL-8: School Year Calendar - further review required
  • EL-9: Treatment of Students, Parents, and Community - formerly EL-7
  • EL-10: Student Conduct and Discipline - new CASB policy consideration
  • EL-11: School Safety - NEW CASB policy consideration 
  • EL-12: Staff Treatment - formerly EL-8 
  • EL-13: Staff Compensation - formerly EL-5
  • EL-14: Staff Evaluation - NEW CASB policy consideration
  • EL-15: Budgeting - formerly EL-11
  • EL-16: Financial Administration - formerly EL-12
  • EL-17: Asset Protection - formerly EL-9
Attachments:
Subject:
11. Board Member Updates/ Comments/Debrief  -                     
Pursuant to Policies: GP-1; GP-2; EL-4
Description:
  • Board Member Updates
  • Meeting Review
Attachments:
Subject:
12. Plan for Future Meetings                                    
Description:
 
  • YVHA Update - Cottonwoods - June 2
  • Budget - Public Hearing - June 2
  • Budget Adoption - June 16
  • End of Year Data Report - June 16
  • CASB Annual Convention - December 11-13
Plan for future workshops
  • Board Retreat - Review District Strategic Plan and Priority Discussion - August 12
  • Board Policy Monitoring Workshop - TBD
  • Workshops - TBD

Coffee with the Board - Off the Beaten Path Bookstore

  • TBD

November 4, 2025 Election Timeline

  • Call for Nominations - Petitions available for candidates - August 6
  • Petitions Due to DEO - with required signatures and documents - August 29
  • Cancellation of Election by SSSD  (if applicable) - September 2
  • Election Day - November 4
  • Oath of Office - between November 5 and December 5
  • Board Organizational Meeting - between November 5 and December 11

 
Attachments:
Subject:
13. Adjourn Business Meeting                                                  

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